University of Houston-Victoria

Handbook

Disciplinary Records

  • The University shall maintain a permanent written disciplinary record for every student assessed a sanction of suspension, expulsion, denial or revocation of a degree, and/or withdrawal of diploma. 
  • A disciplinary record shall reflect the nature of the charge, the disposition of the charge, the sanction assessed, and any other pertinent information. The Senior Director of Student Services & Judicial Affairs Office shall maintain disciplinary records. Disciplinary records will be treated as confidential and shall not be accessible to or used by anyone other than the Senior Director of Student Services & Judicial Affairs or University officials with legitimate educational interests; except upon written authorization of the student or in accordance with applicable state or federal laws or court order or subpoena.
  • Disciplinary records of students who were not assessed a sanction of suspension, expulsion, denial or revocation of a degree, and/or withdrawal of a diploma will be maintained by the Senior Director of Student Services & Judicial Affairs Office for six years after the final disposition of the case in accordance with the University‚Äôs Records Retention Schedule.
  • Disciplinary warning records are maintained as active conduct records by the Senior Director of Student Services & Judicial Affairs Office for the specified period of warning. Students issued a warning sanction may request that the record be expunged once the period of warning has expired or when they have graduated from the University.