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UHV Emergency Alert Notification System

The UHV Emergency Alert Notification System (EANS) is defined as a life safety system, designed to alert and protect people in an emergency. The UHV Emergency Alert Notification System can transmit emergency alert information simultaneously to a large segment of the university community via various notification means in order to communicate what to do in response to a threat. Most communication channels used in the UHV Emergency Alert Notification System are integrated through the Everbridge System. The Everbridge System will be used to send notifications through e-mail, SMS text messaging, phone calls, and social media. Other communication channels such as the local media TV and Radio System, recorded messaging, and e-mail will be utilized in order to reach as many people as possible if a "shelter-in-place" action is required. The UHV EANS is utilized and maintained through Information Technology (IT). Various UHV stakeholders including the UH Police Department, UHV Public Information Officer, and the Office of Emergency Management will assist IT with information for EANS when requested.

The UHV Emergency Alert Notification System provides messages using the following communication channels:

Responsibilities

Police Department

Primary responsibilities for the following functions are assigned to UHPD-Victoria as supervised by the Chief of UHPD or designee. These emergency functions and tasks include:

University Communications (UHV Public Information Officers)

The following secondary communications functions are assigned to UHV PIOs or a designee assigned by the President of UHV. These emergency functions and tasks include:

Office of Emergency Management

The following secondary communications functions are assigned to the UHV Office of Emergency Management. These emergency functions and tasks include:

(See "Emergency Information Terms" below.)

University Information Technology

The following secondary functions are assigned to the University Information Technology department. These emergency functions and tasks include:

Emergency Information Terms

The University of Houston-Victoria will utilize the following terms to issue emergency information to the campus community. This section details the different terms and the communication channels used to distribute the information.

General Notification

General Notification - addresses a possible threat

  1. Purpose: To raise awareness
  2. Distributed via the following possible channels:
    • E-mail to internal UHV personnel (EOT, UHV Emergency Staff, University Communications)
    • Post to UHV website
    • Post to UHV Facebook page
    • Post to UHV Twitter page
    • Everbridge-Emergency Messaging System
    • Campus Phone
    • SMS Text Messaging

Advisory

Advisory - addresses a threat that exists, such as the presence of multiple cases of infectious disease in the area or the possibility of UHV being in the cone of uncertainty of a hurricane that is still days away.

  1. Purpose: To raise awareness and to advise the campus to take mitigation and preparedness measures
  2. Distributed via the following possible channels:
    • E-mail to internal UHV personnel (EOT, UHV Emergency Staff, University Communications)
    • Post to
    • Post to UHV Facebook page
    • Post to UHV Twitter page
    • Everbridge-Emergency Messaging System
    • Campus Phone
    • SMS Text Messaging

Emergency Alert

Emergency Alert - addresses a threat that is imminent/actualized

  1. Purpose: To notify the campus community of a situation that requires immediate action, such as an evacuation, shelter-in-place, or lockdown situation
  2. Examples of when this type of message may be used include, but are not limited to, an active shooter, an explosion, an unknown or uncontrolled chemical release, tornado damage to campus, or an approaching hurricane that is still 12-36 hours away.
  3. Distributed Campus Wide via the following possible channels:
    • E-mail to internal UHV personnel (EOT, UHV Emergency Staff, University Communications)
    • Post to
    • Post to UHV Facebook page
    • Post to UHV Twitter page
    • Everbridge-Emergency Messaging System
    • Campus Phone
    • SMS Text Messaging

UHV Emergency

After an emergency declaration, the Executive Operations Team (EOT) may choose to survey the status of students, faculty, and staff. Emergency Check-in is a flexible tool that is used by students, faculty, and staff to let us know when they can safely return to campus by: