The University’s public safety answering point is normally the first campus entity to be notified of an emergency. The UHDPS Police and UH Security, assigned to UHV, are the responsible units for obtaining all the required information and notifying the appropriate emergency response department(s) or agency (according to UHV internal protocol and procedures). UHV Emergency Management serves as the coordinating group for each of the participating departments or units in the event of any Level 4, 3, 2, or 1 incident (See University Levels of Readiness).
The Incident Command System (ICS) will be used to manage emergency scenes and incidents that occur within the University. The UHV On-Scene Incident Commander (IC) at the scene of any incident may request from Victoria 911 dispatch to notify the Local Chief of Police or designee or the Local Fire Chief or designee, or UHV law enforcement, and others on the Executive Operations Team (See Executive Operations Team), and form the Unified Command Staff to determine whether the UHV Emergency Operations Center (UHVEOC) will be partially or fully activated in support of on-scene incident management. UHV’s Emergency Management in conjunction with the University Incident Commander (UIC) will identify the location for the UHVEOC as needed. The campus police/security team will assist in attempting to notify the appropriate designated members according to the respective succession and through the established chain of command. In clarification, local emergency service providers will establish the need and request for UHV to find and/or activate the Emergency Operations Center. If required, UHV’s Emergency Manager will contact the UHV President, present the scenario and action plan required, and gain official consent to open the UHV EMC as requested.
An “All-Hazards Approach” Emergency Management Plan
- This EMP contains concepts and procedures that apply to a multi-hazard emergency management planning approach regardless of the nature or origin of a campus incident.
- The plan provides a framework within emergency management operations for students, faculty and staff to work together during and after incidents.
- It is designed as a flexible emergency management operational “All-Hazards” plan using NIMS and ICS.
- It describes critical functions and roles of campus personnel during any incident.
National Incident Management System (NIMS)
- This EMP facilitates the ability of the campus to communicate and coordinate emergency management operations and actions with consistency.
- The key principles of the National Incident Management System (NIMS) are:
- Common terminology – applied to position titles, and facility designations
- Unified command structure – linked to form a single managerial structure with span-of-control
- Comprehensive resource management – to coordinate resources
- Integrated communications – to assure information systems operate smoothly among response agencies
- Generic positions – are created and individuals are trained for emergency preparedness and response roles
Incident Command System (ICS)
- ICS is:
- A management structure adopted throughout the U.S. and international communities. It also stems from the State of Texas Emergency Planning Guidance, the National Incident Management System (NIMS), and the U.S. Department of Homeland Security, and Presidential Decision Directives among others.
- A standardized, on scene, all-hazards incident management concept.
- ICS benefits include:
- Meeting the needs of incidents of any kind or size
- Allowing personnel from a variety of agencies to rapidly link together into a common management structure
- Being a cost effective system which avoids duplication of efforts
- Allowing the transfer of command from one incident commander to another to meet the severity of the incident
- Use of standardized ICS forms and the development of Incident Action Plans (IAPs) when the situation warrants
Four Phases of Emergency Management
The emergency management phases include:
- Prevention activities are an integral part of the emergency management programs.
- Prevention and mitigation phase is intended to eradicate hazards, reduce the probability of hazards, which may be related to causing an incident, or lessen the consequences of unavoidable hazards.
- Campus wide prevention and technical assistance programs include but are not limited to:
- Presentations conducted by the Office of Emergency Management (OEM) for the campus community with supported materials, information on emergency prevention, and preparedness activities
- Preparedness and educational information resources which are available at: http://www.UH.edu/oem
- Presentations during new employee training
- FEMA Emergency Management Institute - Self-study programs and certifications http://training.fema.gov/EMI/
- Collaboration with University Communications for emergency notification actions
- Preparedness activities are conducted for students, faculty and staff to develop prevention and response campus capabilities that may be used in developing proactive activities.
- Departments/units will develop their own department/unit-level response plans by using the UHV Building Emergency Response Plan Template (found here: https://www.UHV.edu/emergency-management/planning-and-response/building-emergency-response-plan-template/) as a reference tool.
- The preparedness activities supported by the OEM include:
- Coordinate with campus departments and external agencies
- Maintain a current list of campus personnel who will oversee response actions
- Conduct appropriate training for students, faculty, and staff, including emergency responders, campus administrators, and other groups who may be assisting during incidents
- Oversee emergency planning, including the maintenance of this plan and its appendices
- Conduct periodic exercises to test the EMP
- Response operations are intended to resolve a situation while minimizing casualties and property damage.
- Response activities may include warning notifications and alert information, emergency medical services, law enforcement, campus evacuations, shelter in place, search and rescue, and other associated emergency response functions.
- UHV Emergency Alert Notification System is designed to alert and inform people in an emergency
- If an incident occurs, the campus will carry out its recovery programs, both short-term and long-term.
- Short-term recovery seeks to restore vital services to the University and provides for basic campus needs
- Long-term recovery focuses on restoration of the University to its normal state
- The recovery process includes assistance to campus departments.
- Examples of recovery programs may include temporary housing, restoration of University services, debris removal, provision of student health services, and reconstruction of damaged roads and facilities.
- Business Continuity Planning Training Program available to the campus community
- Business Continuity training and educational materials available in the Business Continuity Plan