Financial Aid Disbursement
Financial Aid awards will be applied to your University charges, such as tuition, fees, room and board, once you enroll for the required number of credit hours, all To-Do List Items are complete, all financial aid holds are resolved, and you meet all other eligibility requirements.
How Aid Is Applied Toward Tuition and Fees
Once you accept your financial aid award, it will appear in your billing account on myUHV as anticipated aid.
After verifying your eligibility, we will disburse financial aid to your account no earlier than the first day of class. The financial aid will be applied to current year charges, including tuition, fees, room and board, institutional loans, and book loans you may already owe. Disbursements usually occur after 4:00 p.m. on Mondays, Wednesdays, and Thursdays.
The Financial Aid Office will notify you when your aid has been applied to your account via UHV email.
Don't panic if you do not see your financial aid listed in your student account summary. There are several steps involved in disbursement. For instance, if your aid is in the file set for disbursement, the anticipated aid is removed from your account and will later show up as a credit. As long as you have enough aid to cover the full cost of your bill, UHV will not drop you from your classes.
Please note: You will not be able to request a tuition loan or installment plan if your anticipated aid is greater than or equal to your bill. However, you will be exempt from the payment deadline.
Work Study wages are processed by Human Resources. The wages will not be applied to a student’s billing account. Students will receive a bi-weekly paycheck according to the hours worked during the pay period.
2018−2019 Disbursement Dates
Regular Session / 1st 8-Week Session: August 27, 2018
2nd 8-Week Session: October 22, 2018
Regular Session and 1st 8-Week Session: January 22, 2019
2nd 8-Week Session: March 25, 2019
10-Week Session / 1st 5-Week Sessions: June 3, 2019
2nd 5-Week Session: July 8, 2019
Alternative Loan and Scholarship Disbursement
Some alternative student loans and scholarships will be mailed directly to UHV from the lender or donor. We will release your check to you once all criteria is met for the loan or scholarship, as indicated by the donor or lender.
If the loan arrives by papercheck, you will be required to sign for your loan check in person. It will be released if you have a zero balance.
Enrollment Status Definitions
- Less Than Half Time = 1−5 hours
- Half Time = 6−8 hours
- Three-Quarter Time = 9−11 hours
- Full Time = 12 or more hours
- Less Than Half Time = 1−4 hours
- Half Time = 5 hours
- Three-Quarter Time = 6−8 hours
- Full Time = 9 or more hours
Insufficient Aid to Cover Your Student Bill
To prevent enrollment cancelation, you must pay your tuition and fees in full, accept a payment plan, or receive enough financial aid to cover your bill before the payment deadline. If enrollment cancelation happens, you must re-register for classes and make payment arrangements. For more information on payment plans, contact Student Billing.
Refunding Remaining Aid
UHV will refund any unused financial aid to you after your tuition and fees and other university charges such as room and board have been paid in full.
Selecting Refund Preferences
BankMobile Vibe, UHV’s refund processor, sends first-time students a refund selection kit. This packet includes information on the refund delivery options offered at UHV and how to select your refund preference.
Students that fail to select a refund preference will automatically receive a paper check via mail approximately 10 days after UHV submits your refund information to the processor.
Students may request refunds be sent via:
- An electronic deposit to an existing bank account. It may take funds up to 3−5 business days to appear in your account.
- An electronic deposit to a BankMobile Vibe Account. Funds appear after 2:00 p.m. on the day of disbursement.
For more information about student refunds, please contact Student Billing.
Federal regulations require UHV and other colleges to take into account any financial resources we know about or can anticipate when awarding or disbursing aid. If you receive resources that exceed your financial need or Cost of Attendance, it’s called an overaward.
Please notify the Office of Financial Aid as soon as possible if you receive an overaward. We may need to recalculate your eligibility for financial aid. If the financial aid has already been disbursed, you may be required to return the overawarded amount.
Examples of Overawards
- Student receives a scholarship or grant after the award letter has been processed or the aid disbursed. Some of the initial aid offers may need to be recalculated.
- Financial Aid award offers are usually based on a Cost of Attendnace for a full-time student. If the student will not be attending full-time, the aid and Cost of Attendance may be adjusted accordingly.
Canceling Your Aid
You have the right to cancel all or a part of your financial aid by contacting the Financial Aid Office within 14 days of being notified of your loan disbursement. Funds will be returned to the U.S. Department of Education.
If your aid has not disbursed yet, send an email to Financial Aid informing us of your request to cancel your financial aid offers.