Facilities Guidelines
Student organizations are eligible to use university facilities for meetings or activities at no charge. All facilities must be reserved through the University Calendar two weeks in advance. If setup items are needed (tables, chairs, etc.), one must indicate this when completing the request on the University Calendar. The use of all university facilities is contingent upon availability. If a room is not reserved by an organization, it may not be used.
If the event is canceled, it is the organization’s responsibility to delete it off the University Calendar immediately so that the facility can be released to other organizations or groups. Organizations will be notified when the facility has been approved through an email from the appropriate party.
Available Facilities
Jaguar Village
11:59 Lounge – The 11:59 Lounge is a semi-private location that has 3 TVs. Because of the location, the Snack Shack may be open during an event.
Jaguar Hall 1128 Classroom – This classroom can be used as a larger meeting space. It is a private location with a projector, 2 screens and speakers.
Jaguar Hall Commons – This location is typically used for larger programs, such as speakers, fairs, or carnivals. This location is not private and should be accounted for when planning programs. This space does have access to 2 TVs.
Jaguar Hall Lobby – This location is typically used for passive programs, bake sales, or informational tables.
Jaguar Suites Multi-Purpose Room – This location is typically used for larger programs, such as speakers, discussions, or movies. This room comes with a projector and speakers.
Jaguar Hall & Suites Swimming Pools
Recreational Field – This location could be used for larger outdoor events or sporting events.
University Center
Bus Stop – Outdoor space used to table/promote organization and/or events.
Computer Labs – Computer labs could me used for meetings or training. Labs come with a project and computers for individual users.
University Commons
The Den – The Den is a public space designated for student organizations to conduct a meeting, create flyers, etc. The space contains four computers, lockers for student organizations and the Craft Closet. *This space is not available to reserve on the University Calendar.
University Commons Lobby – This location is typically used for passive programs, bake sales, or informational tables.
University Commons Multi-Purpose Room(s) – This location is typically used for larger programs, such as speakers, discussions, or fairs. This room comes with a projector, computer, microphone, and speakers. It can hold approximately 12 round tables with 7 people at each table.
University North
University North Multi-Purpose Room – This location is typically used for larger programs, such as speakers, discussions, or fairs. This room comes with a projector, computer, microphone, and speakers. It can hold approximately 20 round tables with 7 people at each table.
University North Walker Auditorium – This location is typically used for larger programs, such as speakers or discussions and holds 200 people seated. This room comes with a projector, computer, and speakers.
University West
Alcorn Auditorium, Room 204 – This location is typically used for larger programs, such as speakers or discussions and holds 80 people seated. This room comes with a projector, computer, and speakers.
Classrooms – This location could be used for general body meetings or smaller events.
Conference Room A, Room 223 – This area typically used for small meetings. This room comes with a projector, computer, and speakers.
Conference Room B, Room 127 – This area is typically used for small meetings. This room comes with a projector, computer, and speakers.
Conference Room C, Room 285 – This area is typically used for small meetings.
The Spot – This space is best used for small, passive events.
Pyramid Row – This space is open to the public and is best used for outdoor mixers, concerts, or fairs.