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Prospective State Employee

Section: Travel Index: F-07
Subject: Prospective State Employee


The purpose of this policy is to set forth the policies and procedures governing the reimbursement of travel expenses of prospective employees. A prospective state employee is an individual who has incurred travel related expenses when invited to visit the UH-Victoria campus for the purpose of being interviewed for a position vacancy.  Travel related expenses will only be reimbursed for prospective state employees applying for advertised benefits eligible positions and traveling a distance of 100 miles or more roundtrip.

Prospective employees will be expected to follow the same travel guidelines as UHV employees, including the submission of a travel voucher with the required documentation.  See UHV Policy F-05, Travel Arrangements.

Prospective state employees are to be reimbursed at the same reimbursement rate as regular state employees; see UHV Policy F-01, Reimbursement of Travel.

Questions should be directed to the Finance Department prior to any commitments of university funds.


The following procedures must be followed for prospective employees:


Comments / Questions

If you have any questions and/or comments regarding this policy, you may contact the Finance Department directly.


Supporting Documents

  1. UHV Policy F-01, Reimbursement of Travel
  2. UHV Policy F-02, Business Use of Vehicles
  3. UHV Policy F-05, Travel Arrangements
  4. UH Vendor Setup Page
  5. Finance Travel Expense Reimbursement Information  (Available on UHV Intranet)
  6. UHV Travel Request Form  (Available on UHV Intranet)
  7. Travel Expense Report Form  (Available on UHV Intranet)
  8. Mileage Only Reporting Form  (Available on UHV Intranet)


Approved by:

Signature Obtained
Robert K. Glenn, Ph.D.

Next Review Date:   02/2023
Origination:     Finance Department