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Risk Management Policy

SECTION: Index I - Safety & Risk Management


The environmental health and safety of faculty, staff, students and the visiting public is of primary concern to the University of Houston-Victoria. In order to address this concern and in accordance with UH System Administrative Memorandum 01.C.01, Risk Management Policy, the university establishes this risk management policy pertaining to its personnel as well as the safekeeping of its property. The longer-term goal of this policy is to minimize harm to the physical, human, fiscal and environmental resources of the university, and to minimize the potential cost of risk. Therefore, whenever possible, the university shall eliminate, modify, transfer or provide for insurance coverage of existing and potential risks that may cause loss or injury to personnel, damage to component university property or loss of revenue. The university shall take reasonable actions and precautions to prevent harmful events and losses, including:


Risk Management is the process of planning, organizing, staffing, leading, and controlling an organization's resources to minimize the possibility of loss or injury from various harmful events. More simply stated it is the process of identifying and controlling losses.

Roles and Responsibilities

During the normal course of university operations, physical, human, fiscal and environmental resources of the university are routinely exposed to various risks that can result in losses. Because risk exposures exist in many operational areas, risk management involves employees in numerous operational areas with specific responsibilities.


As Chief Executive Officer of the university, the President is ultimately responsible for the Risk Management Program. The President delegates operational authority for the Risk Management Program to the Risk Manager.

Risk Manager

The Risk Manager (Manager) is responsible for the university's risk management program, including planning, organizing, coordinating, initiating risk control measures, identifying significant known perils and risks to which the university may be exposed, and monitoring the program. The Manager's authority and responsibilities do not cross over into other functional areas of the university other than management of the Campus Safety Program. In this role, the Manager will also:

Administrators, Deans, Directors, Managers and Others in Supervisory Positions

Management employees have an important role in risk management. Although the Risk Manager has the responsibility of planning and organizing the program, to a great extent, he must rely on other functional areas for implementation. The emphasis placed on risk management techniques within departmental functional areas and individual employees bears directly on the success of this program. The risk management roles of those in supervision and management include:

All Employees

An effective loss control program begins with employees who regularly employ safe work practices:

All Student Organizations

In compliance with the Texas Education Code, Section 51.9361, Student Services will hold an annual meeting in the Fall semester to present the university’s risk management program to members of student organizations registered at the institution. The purpose of the program is to inform and educate participants of institutional risk management program’s policies and procedures:

UHS Office of General Counsel

The Office of General Counsel (Counsel) plays a significant role in the risk management program, affecting risk management directly through the actual legal expertise provided:

Director of Human Resources

The Director of Human Resources administers and manages the university's human resources programs. Human Resources (HR) represent one of the largest areas of risk exposure to the university, and therefore, must implement sound risk control techniques, including:

Workers’ Compensation Claims Coordinator (HR Department)

When employees are exposed to safety and health risks, the university has an increased exposure to workers' compensation claims and losses including injury, disease or death. Losses incurred by the university as a result of compensable, job-related accidental injury, illness, or disease can result in payment of workers' compensation medical and indemnity benefits. These benefit payments and the associated loss of productivity can be substantial. Risk management methodology must be applied effectively for the reduction of workers' compensation losses with a focus of eliminating or reducing the source of human injury, illness, or disease. Accordingly:

Financial/Accounting Personnel

All university employees who handle public funds or property are entrusted by the public to handle such funds or property in a responsible, ethical manner. Such positions of trust are the fiduciary responsibilities of the university. Employees entrusted with handling public funds or property represent a risk exposure to the university through such actions as embezzlement, theft, and misuse or misappropriation of property or funds. The CFO and Comptroller of the university must recognize such fiduciary liabilities and implement sound accounting and fiscal controls to eliminate or minimize the possibility of such losses from occurring. Accordingly, those positions should work closely with the Risk Manager in the identification of exposures and appropriate risk control techniques.

Purchasing Manager

The purchasing function exposes the university to various risks. Those risks can be minimized by:


Signature Obtained                   12/14/2021
Robert K. Glenn, Ph.D.               Date

Next Review Date: December 2024 (3 years)
Origination: Safety & Risk Management


If there are any comments and/or questions regarding this policy, please contact the Director of Emergency Management.