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Software Management

Section: Technology Services Index: G-4


Information Technology (IT) shall manage UHV software assets to derive maximum benefit to the University and to ensure that all members of the computing community maintain only approved software on the University’s computer resources.

Approved software shall be:

Illegal copying or distributing of licensed software is prohibited, shall be treated as theft and may result in disciplinary or legal actions.


IT will create and maintain an employee available list of supported software including:

See the Supported Software Guide for the lists of site licensed, restricted licensed, other allowed software, support levels of allowed software, and the software/application request form.

IT will also perform the following software management:

If unlicensed software is found during an audit or inventory, the user will be requested to either produce proper documentation regarding license ownership, immediately purchase a license, request a license from their department or school, or remove the software. For licenses purchased through a department or school, IT shall wait 1 month to complete the process.  Extensions cannot be given because of the possibility of software vendors requesting an audit of installations of their software.

Approved by:

Signature Obtained______________   8/27/18____________
Robert K. Glenn, Ph.D.                        Date

Next Review Date: August, 2023
Originating Department: Information Technology