University of Houston-Victoria

Financial Aid

Tips for Converting Documents to PDFs

For Converting .doc Files to .pdf Files

  1. Open the document in Microsoft Word.
  2. Click the File tab.
  3. Click Save As.
  4. In the File Name box, enter a name for the file (file names should be kept short and cannot include brackets, quotations or any special characters).
  5. In the Save As type list, choose PDF (*.pdf).
  6. Click Save.

For Saving Images to a .pdf File

  1. Open a new blank document in Microsoft Word.
  2. Click the Insert tab.
  3. Click Picture.
  4. Choose the image file you want to insert, click "Insert".
  5. Adjust the image orientation if required (click on the image, click the Picture Tools tab at the top, choose Rotate and adjust rotation).
  6. Click the File tab.
  7. Click Save As.
  8. In the File Name box, enter a name for the file (file names should be kept short and cannot include brackets, quotations or any special characters).
  9. In the Save As type list, choose PDF (*.pdf). Click Save.

Files must be uploaded in PDF format only. Scanned images such as .jpg, .bmp or .tiff files, must be converted to PDF before uploading. Maximum file size for each document is 25MB. See instructions below for solutions to size file greater than 25MB. (For converting images and .doc files to PDF, follow the instructions below [an adobe Acrobat writer is required to convert files to .pdf])

If your PDF file size is too big – try one of the following solutions:

  1. Scan document at a lower resolution.
  2. Scan document in Black & White.
  3. Three Ways to reduce PDF files