University of Houston-Victoria

Title IX and Equal Opportunity

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Employee Frequently Asked Questions

What is my role as an employee?

What should I do if I receive a report? 

If I get a report from a student, what questions should I ask?

If I get a report from another employee, what should I do?

What is my role as an employee?

All Responsible Employees who receive a report of Sexual Misconduct must share that information with the Title IX Coordinator and/or a Deputy Coordinator and cannot maintain confidentiality. The only exceptions are staff of a counseling or health center or individuals who are associated with the University in the role of a pastoral counselor or confidential advisor. Academic Advisors, Resident Advisors, Members of Student Government Associations, and individuals (including students and volunteers) serving as responsible persons at a University-affiliated activity must also report to the Title IX Coordinator.

What should I do if I receive a report? 

  1. You should disclose that you are not confidential and will have to report to the Title IX Coordinator.  
  2. Explain that you are there to help by listening, documenting, and reporting to university officials who can help with additional services.
  3. Offer to connect them with confidential resources if they prefer (UHV Counseling Center).
  4. Avoid making the person feel like you don't want to talk to them, are questioning their judgment or doubt the contents of their report. Instead, thank the person for coming forward and refer them to relevant resources (Title IX Office, Counseling, and/or security). 

If I get a report from a student, what questions should I ask?

You can ask these primary questions:

  1. Are you physically hurting or injured? Call 911 in an emergency or seek appropriate medical attention. If a student needs a sexual assault exam for evidence collection within 96 hours of the incident, STD testing, and/or pregnancy concerns, you can call Elena Torres, UHV's Confidential Advisor at the Counseling Center. Torres is certified to accompany individuals to exams and has direct contact information of the appropriate medical providers. If it's not an emergency and the student is reluctant for you to call anyone, encourage the student to follow up. 
  2. Do you feel safe? Your definition of unsafe may not match theirs. Their version is the one that matters. If the person has immediate safety concerns, campus security or Title IX Coordinators can help create a safety plan including safety escorts, housing changes, No Contact Orders, trespass warnings and more services.
  3. Would you like to speak to a confidential counselor or police? If so, refer them to the Counseling Center or to UH Police & Security. The Title IX Office can also connect the student to these resources.
  4. What would you like help with? You don't need the details of what happened to offer support and you should not act as an investigator or interrogator. Be patient and let them talk in their own words. Try to determine what immediate resources they need. It's alright if you don't have next steps. Just collect their information and make a report to the Title IX Coordinator. Let them know the Title IX Coordinator will follow up with them.

If I get a report from another employee, what should I do?

Listen to that employee and follow the steps above, but remind them that you are required to report to the Title IX Coordinator. Encourage the employee to report to speak with the Title IX Coordinator and to seek help through the UT Employee Assistance Program if they need counseling by calling 713-500-3327 or toll free 800-346-3549.