Identify a Funding Opportunity
The ORSP disseminates a listing of various funding opportunities at the beginning of each month. Several online funding databases are also available to help identify applications specific to your research needs. Faculty and staff are encouraged to contact the Grant Development Coordinator to discuss their research interests and any funding opportunities before the development process begins to ensure eligibility and compliance with program-specific requirements. To start the application process, the PI/PD must obtain prior approval by completing the Intent to Submit a Proposal form per policy A-35, Grant Request.
There are many steps to completing a sponsored program/research proposal. Faculty and staff are encouraged to begin the process early to allow as much time as possible to submit a competitive proposal. The proposal development process may last 2 – 12 months depending on the program requirements and complexity of the activity. Aim to submit the proposal before the agency’s deadline.
Allow at least 1 to 2 weeks for the ORSP to develop the budget, if needed, review and prepare the application for submission. All proposals are reviewed before submission to the sponsor by the ORSP. PI’s are notified of any omissions, necessary corrections or other items that could strengthen the presentation to the potential sponsor. The ORSP submits applications on behalf of the PI and UHV.
The following is the estimated time to complete commonly required documents.
|Documents||Estimated Time to Complete|
|Project Narrative||2-6 months depending on program requirements|
|Project Abstract/Summary||1 week|
|Project Timeline||1-2 weeks|
|Budget and Budget Justification||1-2 weeks|
|Biographical Sketch/Resume/CV||2 week to initially develop
2-4 days to edit/update existing info.
|Current and Pending Support Form||1 week to initially develop
2 days to edit/update existing form
|Letters of Commitment/Support||3 weeks - 1 month to collect from collaborators|
|Data Management Plan||1-2 weeks|
|Facilities, Equipment, and Other Resources||1-2 weeks|
|SF-424 (Coversheet for Grants.gov submission)||1-2 days (Completed by ORSP)|
|Federally Required Internal Forms||Estimated Time to Complete|
|Financial Conflict of Interest Form||1 day
1 day – 1 week for review and approval
|Committee for the Protection of Human Subjects Approval||1 week to complete an application and supporting documents
1 week to review and approve