University of Houston-Victoria

President

President’s Regional Advisory Board
June 2, 2020
Zoom Minutes

Members Present: Brett Baldwin, Debra Baros, Lola Castro, Ben Galvan, Bob Glenn, Chance Glenn, Evvy Gnabasik, Tina Herrington, David Hinds, Lane Keller, Kathy Manning, Betty McCrohan, Susannah Porr, Mike Rivet, John Shutt, Jack Swanson and Debra Williams

Absent: Sally Aman, Charlotte Baker, Arturo Calvo, Daniel Cano, Zach Hodges, Lance LaCour, Morgan Dunn O’Connor, Amy Schwartz, Quintin Shepherd, Kay Walker and Roger Welder

UHV Attendees: Matt Alexander, Wayne Beran, Jose Cantu, Paula Cobler, Joseph Galvan, Nancy Gresham, Jay Lambert, Brandon Lee, Jesse Pisors, Kathy Walton, Mike Wilkinson.

I. Welcome & Introductions—Mike Rivet

Chair Rivet called the meeting to order and welcomed everyone to the Zoom meeting.

II. Organization Business

A. Approval of the Minutes—Mike Rivet

Debra Baros moved and Debra Williams seconded to approve the minutes of March 3, 2020, distributed.

Motion Carried Unanimously

B. PRAB Endowment Report—Jesse Pisors

Mr. Pisors share the following endowment report.

  • Current balance of PRAB Endowed Scholarship - $76,818
  • The total given or pledged so far this fiscal year - $14,275
  • Total number of current PRAB members who have given to this fund since September 1, 2019 - 11
  • Total number of current PRAB members who have given at all to any area of UHV since September 1, 2019 – 13

C. New Officers and Board Members for FY 2021

Those members whose terms expire:

Sally Aman (has served two terms)

Bret Baldwin (has served two terms)

Daniel Cano (has served two terms)

Lola Castro (has served one term)

Lane Keller (has served two terms)

Mike Rivet (has served two terms)

Amy Schwartz (has served four terms)

Chair Rivet asked Jack Swanson to lead the nomination committee.

D. Proposed Meeting Dates for FY 2021

September 1, 2020

December 1, 2020

March 2, 2021

June 1, 2021

III. Presentations

A. Academic Affairs Updates—Chance Glenn

  • Task Force to Reopen UHV

A task force was appointed by President Glenn to develop an approach to reopen the Victoria and Katy campus as the COVID-19 pandemic eases. The task force meets weekly and established a phased approach to resume standard university operations. The task force came up with a five-phase proposal that covered Percentage Occupancy, Classroom Status, Dormitory Status, Library Status, Athletics Status and Travel.

  • Academic Strategic Plan Update

The subcommittees have completed their work and a final draft of the plan is being prepared. After the president and the Executive Committee review and approve, the plan will be shared at the next PRAB meeting.

  • Spring Semester Report

Provost Glenn reported a relatively smooth transition to full online in March. The university was able to maintain 80% to 90% student participation. The Satisfactory/Unsatisfactory grading option worked out but still needs fine-tuning. The grading and reporting went smoothly.

  • Update on School of Education, Health Professions & Human Development News
    • Dean Fred Litton is retiring on July 31, 2020, and Dr. Rachel Martinez, current Associate Dean, will step in as the Interim Dean.
    • Dr. Cindy Hudson resigned as the Director of Nursing program to accept an external position.
    • Dr. Tara Vaughn has been appointed to serve as the Interim Director.
  • Faculty Awards & Recognition
    • Teaching Excellence Award, Dr. Chien-Ping Chen
    • Research and Scholarly Activity Excellence Award, Dr. Massomeh Hajille
    • Distinguished Faculty Service Award, Dr. Jeffrey Blodgett
    • Junior Faculty Summer Research Grants, Dr. Hardik Gohel and Dr. Humberto Hernandez
    • Internal Research Grant, Dr. Humbert Hernandez and Dr. Summer Pannell

B. Administration & Finance Updates– Wayne Beran

Mr. Beran introduced Matt Alexander, Capital Project Director, who spoke on the current building projects underway at UHV.

  • University Commons

    Even though the University Commons building is occupied, there are certain areas that still are in the final stages of completion, such as the University Commons Food Service. The University Commons first-floor food court area will feature a Chick-fil-A and Jaguar Java coffee bar, with Starbucks coffee, sandwiches and other snack options.

  • Smith Hall

    The Don and Mona Smith Hall is scheduled to be open for fall 2020, just in time for the students move-in in August. By mid-May, it will show a substantial completion with the appliances and furniture ready for the fall classes. Currently there are 660 bed available, with a future completion of 932 beds.

  • STEM

    The STEM (Science, Technology, Engineering and Math) building completion is scheduled for September 2020. This new building will have a Viz Theater, 120 seat classroom, and Organic Chemistry.

  • Northwest Campus

    Upon the spring 2021 completion of the Northwest campus Kinesiology, SBDC, Library Storage and a Temporary Athletics facility will all be located here.

  • Temporary Pedestrian Crossing

    To safe guard our students, work will begin shortly on the pedestrian crossing on Ben Wilson.

  • Ben Wilson Renovation

    At this time, the Ben Wilson design is 30% complete. The completion is scheduled for summer 2022.

  • Health and Wellness Center

    The programming is 95% complete on this center. Following the programming phase, the next step will be to take the plan before the Board of Regents in August 2020. Completion is planned for summer 2022.

  • University Commons South Parking Lot

    A parking lot will be built where the current practice soccer field is located, corner of Red River and Ben Wilson. This location will provide 150 parking spaces.

C. Enrollment Management Updates - Jose Cantu

  • Daily Enrollment Reports as of 6/2/20
    • For Summer
      • New Students
        • Headcount 296
        • Last year SCH 1,076
        • Difference of 54.2% change
      • New Student Semester Credit Hours
        • Current 1076
        • Last year headcount 192
        • Difference of 58.6%
      • Continuing Students
        • Headcount 2,083
        • Last year headcount 1,954
        • Difference of 6.6%
      • Continuing Student Semester Credit Hours
        • Current 12,928
        • Last year SCH 12,424
        • Difference of 4.1%
    • For Fall
      • New Students
        • Headcount 236
        • Last year headcount 234
        • Difference of 0.9% change
      • New Student Semester Credit Hours
        • Current 2,457
        • Last year SCH 2,570
        • Difference of -4.4%
      • Continuing Students
        • Headcount 1,971
        • Last year headcount 1,783
        • Difference of 10.5%
      • Continuing Student Semester Credit Hours
        • Current 18,605
        • Last year SCH 19,582
        • Difference of -5.0%
  • COVID-19 Pandemic: Shifting Enrollment & Marketing Strategies
    • To deal with the pandemic, the university’s Admission Standards were changed.
      OriginalTemporary
      Ranked in top 50% of graduating class Ranked in top 60% of graduating class
      Minimum GPA of 2.0 (on a 4.0 scale) Minimum GPA of 2.5 (on a 4.0 scale)
      Meet or exceed scores of 940 (SAT) or 18 (ACT)
      (Meet 2 out of 3 criteria)
       
    • Undergraduate students had Virtual Initiatives.

      Daily/weekly Information Sessions

      Daily One-on-One Counseling Sessions: Admissions, Financial Aid, Advising

      Weekly Recruitment Fairs

      Virtual Open House

      • All Student Populations – April 23
      • New Freshman and Transfer - June 4 and July 2
      • New Graduate – July 1
    • New Marketing Strategies

      • Social Media Campaigns
      • Digital Marketing Campaigns
      • Postcards
      • Flyers
      • Newspaper Ads
      • News Stories
      • Websites
  • UHV Cares Commitment (Continuing Students)
    • UHV Cares Act Student Funding Total - $1.1 M

      Current Awards - 549 students

      Amount - $315,593.50

      UHV Cares Act Institution Funding

      Total - $1.1 M

  • UHV Cares Scholarship (Supporting New Students)

    (1-year automatic scholarship)

    • Awards

      First-Time Freshman

      Below 2.5HS GPA ($750)

      Above a 2.5 HS GPA ($1000)

      Transfer and Graduate s$750

The Enrollment Management & Student Success Strategic Planning Committee will develop a focused approach to enrollment management that supports campus-wide collaborations, engagement, creative thinking, consensus building and data driven decision. The purpose is to persistence and degree completion.

D. Student Affairs Updates – Jay Lambert

Dr. Lambert introduced Brandon Lee, Director of Residence Life, who spoke on the plan for re-opening campus housing for the fall 2020 semester.

  • COVID-19 Awareness

    All students prior to moving in will be required to complete an acknowledgement that outlines prevention strategies, social distancing affirmations and steps to take if exhibiting symptoms. Prevention strategies will be promoted via multiple methods throughout the year and prior to moving in.

  • Housing Plan

    Room assignment will be based on room preference selection in housing application. In Smith Hall and Jaguar Suites, single bedroom occupancy with a private bathroom in suite-style rooms. In Jaguar Hall and Jaguar Court room, preference selection will be based on housing application with single occupancy and private bathroom.

  • Planned Protocols/Procedures
    • All staff are required to wear facemasks.
    • Capacity for common spaces (laundry rooms, computer/study labs, kitchens, lounges, etc.) will be reduced to 25% occupancy.
    • Conducting express housing check-in at assigned residence halls.
    • Identified an exterior self-isolation/quarantine area (for up to 20 students) for those students who need to be self-isolated and/or quarantined.
    • Other mitigation strategies being considered:
      • Installing physical barriers to protect front desk/check-in staff.
      • Procedures for reporting symptoms.
      • Providing supplies in common areas to encourage prevention strategy compliance.
      • Cancelling non-essential activities.
      • Restricting access to residential buildings to residents and essential staff (no visitors or guests).

 

Dr. Michael Wilkinson, Senior Director of Student Services and Judicial Affairs, discussed the key reasons for the revised plan.

  • Internet/Technology Access

    Focus on frequent communication that is accessible in real time and later.

  • Meet Them Where They Are

    Facilitate weekly live presentation and question and answer sessions, as well as interviews with campus leaders, on Teams and social media.

  • Positivity in Difficult Times

    Weekly inspirational messages of support on social media from campus and community leaders.

  • Ongoing Communication

    Students will be placed in virtual groups led by Orientation Leaders. Leaders will welcome them into the Jaguar family by creating a sense of belonging. Additionally, throughout the summer.

  • What Orientation Leaders Do
    • Lead virtual groups of students through various activities to support a positive transition into UHV.
    • Participate in weekly meetings with the Core Committee and other Orientation Leaders.
    • Will be feature during live events, inspirational videos and on social media.

E. University Advancement Updates – Jesse Pisors

  • UHV Here, We Go Update

    Goal - $12,000,000 by August 31, 2020

    Total by Public Launch (November 7, 2017) - $7,400,000

    Total thru May 29, 2020 - $13,320,363

    11% ahead of the goal with three months to spare.

  • UHV Here, We Go Quick Facts

    (For the period of September 1, 2012 – May 29, 2020.)

    • 11,018 donations have been received.
    • 45% of donations (4,922) have come from UHV alumni.
    • 8.2% of all money given has gone to endowed funds (and 93.8% to current needs).
    • 91% of all gifts have been for less than $500 (totaling 4.2% of the total raised).
    • We have received 128 gifts of $100,000 or more.
    • Only 1.2% of gifts have been for $100,000+, but they account for 86% of the total given.
    • 22 foundations have given to the campaign.
    • 390 corporations, businesses and other organizations have given to the campaign.
    • $3.7M (28%) of the total raised has been for scholarship funds exclusively.
    • $1.6M (12%) of the total raised has gone to building/construction projects.
  • Responding and Innovating
    • Emergency Aid for Students in the COVID-19 Era
      • $75,000 donated or committed since late March
      • $23,000 (included) in matching funds
      • Gifts ranged from $15 - $10,000
      • 200 donors
        • 100 employee donors
        • 30 first-time donors
        • Gifts received from alumni living in Columbia, Iraq, Florida, Pennsylvania, Georgia, South Carolina and Ohio
      • 75% of gifts made online
        • Student Emergency Fund
        • $104,647.40 awarded
        • 351 students given assistance
        • 394 applied for assistance
        • Reopened application portal yesterday
      • School of Business Administration Student Assistance Fund
        • $16,500 awarded
        • 55 students given assistance
        • 200 applied
        • 63 on a waiting list
      • All assistance funds work collaboratively
  • Special Treatment for May 2020 Graduates

    • UHV Alumni Association Welcome Gift Box
    • Professional video message from President Glenn to graduates
    • Special alumni messages to graduates
  • Words of Encouragement From Alumni to Alumni

    UHV Alumni Facebook

IV. President’s Remarks & Board Discussion

President Glenn said UHV would reopen for the fall with face-to-face classes. Enrollment at this time is down due to students waiting to see what is going to happen. The university expects there will be bumps over the new semester with decreased enrollment, decreased funding and required COVID-19 preventative measures.

The UHV Spring Commencement is still postponed but President Glenn promised to have an actual commencement when local, state and federal restrictions allow.

He announced that the dedication of the STEM building would be in the fall but probably no classes.

In closing, he announced this meeting is Dr. David Hinds, Victoria College President, last meeting. He said he appreciated all that Dr. Hinds has done not only for Victoria College but for UHV as well. President Glenn said he is serving on the search committee for Dr. Hinds’ replacement, and it looks like there are four strong candidates.

President Glenn thanked everyone for attending.

Meeting adjourned at 4:20 p.m.
Submitted by: Kathy Walton