University of Houston-Victoria

President

President's Regional Advisory Board

June 5, 2018
Minutes

Members Present: Sally Aman, Charlotte Baker, Bret Baldwin, Debra Baros, Art Calvo, Lola Castro, Bob Glenn, David Hinds, Lance LaCour, Gene Moreno, Susannah Porr, Mike Rivet, Terry Robinson, Amy Schwartz, Quintin Shepherd, John Shutt, Jack Swanson, Kay Kerr Walker, Roger Welder, Debra Williams

Absent: Daniel Cano, Lee Crews, Bea Espinosa, Zach Hodges, Lane Keller, Betty McCrohan, Morgan Dunn O’Connor, Omar Rachid and Keith Williams

UHV Attendees: Wayne Beran, Paula Cobler, David Cockrum, Randy Faulk, Jay Lambert, Jesse Pisors, Joseph Tran and Kathy Walton

  1. Welcome & Introductions

    Chair Aman called the meeting to order and welcomed everyone.

  2. Organizational Business

    1. Approval of Minutes—Sally Aman

      Amy Schwartz moved and Debra Baros seconded to approve the minutes of June 5, 2018, as distributed.
      Motion Carried Unanimously

    2. PRAB Endowed Scholarship Report—Sally Aman

      Chair Aman reported including all gifts, the total amount received for this fund as of September 4, 2018, is $50,826. The total given or pledged in FY 18 (September 1, 2017-August 31, 2018) is $18,265. We will be awarding the first $1,000 scholarship this fall.

    3. PRAB Booklet Update

      Chair Aman suggested everyone update their information for the new FY 19 PRAB Booklet and return the update form to Kathy Walton.

  3. Presentations

    • Academic Affairs Updates—Dr. David Cockrum

      —Dr. Cockrum shared enrollment information with the group saying that enrollment is a moving target. He discussed the fall-to-fall comparison of 12th class day enrollments, last year to this year. Dr. Cockrum said enrollment totals are never just one thing or one issue. He said the university is at an all-time high for returning students. There was a 41.9% growth in graduate students and 14.5% increase in international students. He shared other statistical information on New Students by County, with Harris County coming in the lead with 203; New Juniors by Previous Institution, Lone Star College outranked other institutions with 46 students (even outranking Victoria College with 26 students) and New Students by Gender, freshmen females outranked the others. Discussed.

      Academic Partnerships

      • Waiting for signed contract – Fall 2019 start

      • Have had preliminary meetings with “back office” functions – Admissions, Bursar, Financial Aid, Instructional Technology, Marketing, Technology Services, and Registrar

      • AP will

        • Make all recruiting calls
        • Follow through on all leads
        • Have students pay up front (no installments)
      • AP will institute "change management":

        • Streamline admissions process for all students
        • Redefine financial aid for part-time students
        • Increase rate of converting applicants to enrolled students

      Houston GPS (Guided Pathway to Success)

      • Regional collaboration that has a goal of providing timely, structured and seamless pathways for students transferring from area community colleges to universities
      • Meeting between Victoria College, UHV GPS teams led to creating an Advisory’s council that will include members from both institutions.
    • Administrative Updates—Wayne Beran

      -Mr. Beran introduced Mr. Randy Faulk, Senior Director of Information Technology.

      Mr. Faulk discussed changes in UHV’s Information Technology (IT) department. The department takes care of the Network (wired and wireless [WiFi]), Applications and Server Resources, Classroom and Computer Lab Support, User Support and IT Security.

      • Back in 2000, UHV consisted of two buildings, two auxiliary buildings, a library and a leased remote site in Sugar Land. IT served faculty, staff and administration with a single computer each (about 300 computers total) and a traditional phone.

      • In 2007, UHV grows and the bandwidth requirement grows from 3 Mbps (Megabits per second) to 1 Gbps (Gigabit per second).

      • In 2009, UHV is now a Four-Year School, with two buildings, two auxiliary buildings, a library, three dorms and a strong presence at UH Sugar Land. The demand for WiFi exploded and the university went from 15 Aps to 154 and is still growing.

      • By 2013, IT is serving students with network, TV service, security cameras and dorm computer labs along with faculty, staff and administration (about 750 computers total) along with various devices and a traditional phone. Expanded to 150 servers.

      • UHV in 2018, is three buildings, two auxiliary building, three dorms, a library and an additional location at Katy. Our Wi-Fi is the state of the art. Onboard (joining) has been enhanced for ease of use. Wired Network is backed up more than ever. UHV is in the cloud. We have taken advantage of this and many other services allowing for a more mobile and secure experience. We have self sufficient users.

      • As we enter 2019, UHV has Wi-Fi expansion, increased available bandwidth by ten times, voice-controlled Intelligent Personal Assistants (Echo Dot-ish) in every student location, VDI Environment and Smart Room Technology.

    • Student Affairs

      Dr. Lambert discuss Hurricane Relief Funds following Hurricane Harvey.

      • Donations

        • $100,000 Rebuild Texas Fund
        • $25,000 Communities Foundation of Texas
        • $10,000 Gunn York Trust Foundation
        • $10,000 Scholarship America
        • $2,000 Victoria Co. United Way
        • $1,675 13 Individual Donations
        • $3,769 23 Employee Donations
        • $3,769 University Matching Funds

        For a total of $156,213

      • Rebuild Texas Fund = $100,000

        • $50,000 General Aid
        • $50,000 Increased Childcare Expenses
        • $49,000 In Aid Awarded
        • $6,200 In Aid Awarded
        • 3-$2,000
        • 1-$1,280
        • 8-$1,250
        • 19-$1,000
        • 1-$850
        • 7-$750
        • 15-$570 to $200
        • 1-$200

        For a total of 56 students awarded

      • Communities in School Foundation of Texas = $25,000

        • 2-$750
        • 1-$600
        • 7-$500
        • 6-$400
        • 29-$250
        • 17-$200
        • 21-$150
        • 20-$100

        For a total of 107 students awarded

      • Gunn York Trust Foundation = $10,000
        25 students each awarded $400

      • Scholarship America = $10,000
        18 students awarded $66.28 to $1,000

      • Victoria County United Way = $2,000
        8 students each awarded $100 to $400

      • Individual Donation and University Match = $9,213
        29 students awarded $150 to $500

      • Going Forward
        $35,000 Red Cross
        $15,000 Budgeted for General Relief

      Dr. Lambert introduced Chanel Hicks, UHV’s Health Educator. Ms. Hicks touched on the following issues:

      • -Mental Health

        • Suicide Prevention Week
        • Campus Mood Screening
      • -Physical Health

        • Walk Across Texas
        • Healthy Cooking Demonstrations
      • -Sexual Health

        • Sex 101 Series
        • Consultations
      • -Social Responsibility

        • Project Happy Hour
        • Take Back the Night
        • TIPS Training
        • Marijuana 101
      • -Other Programs

        • Clothesline Project
        • National Day of Unity
        • De-stress Before Finals
      • -Future Plans

        • Mental Health Ambassadors
        • Campus Wide Fresh Check Day
        • Local and State Resources
    • University Advancement—Jesse Pisors

      Mr. Pisors presented “First Look at a Historic Year.” Total giving for FY 2017 was $1,110,853, the goal for FY 2018 was $1,200,000 with the actual (preliminary) being $1,980,555. UHV received its second-largest gift in UHV history, 65 acres of land (valued at $820,000) for an Athletics Expansion. Funding for the Athletics Expansion is a $200,000 commitment to help launch a basketball program at UHV.

      Funding:

      • PRAB Endowed Scholarship Fundraising Report—Sally Aman
        Ms. Aman reported that including all gifts, the total amount received for this fund as of June 4, 2018, is $49,076. The total given or pledged so far for the endowed scholarship, since September 1, 2017, is $16,515. UHV will award the first $1,000 scholarship from the endowment this fall.

      • UHV received $100,000 an expansion of the Alkek Endowed Scholarship fund for first-generation college students.

      • The M.G & Lillie A. Johnson Foundation provided $237,775 for lab equipment, $100,000 for scholarships and $50,000 for campus security equipment.

      Mr. Pisors said 80 UHV alumni, their friends and families attended the Astros vs. Rangers game at Minute Maid Park on July 29, 2018. Another successful Alumni Road Trip.

      On August 30, a new UHV annual tradition began. A dinner was hosted to show gratitude and impact to the donors of 2018 at the Donor Appreciation Dinner.

      Mr. Pisors closed by said fiscal year 2019 is going to be a big year. Our goal is to raise $1,375,000 from 1,160 donors and engage more alumni than ever before. Here, We Go . . . into our best year ever.

Meeting adjourned at 4:30 p.m.
Submitted by: Kathy Walton