President's Regional Advisory Board

June 6, 2016 Minutes

Members Present: Sally Aman, Bret Baldwin, Debra Baros, Art Calvo, Daniel Cano, David Hinds, Robert Jaklich, Margery Engel Loeb, Gene Moreno, Vic Morgan, Morgan Dunn O’Connor, Omar Rachid, Mike Rivet, Amy Schwartz, John Shutt, Kay Kerr Walker and Roger Welder

Absent: Bea Espinosa, Zach Hodges, Lane Keller, Lance LaCour, Betty McCrohan, Terry Robinson, Jack Swanson, Debra Williams and Keith Williams

UHV Attendees: Wayne Beran, David Cockrum, Lauren Emerson, Fred Litton, Jesse Pisors, Brenda Svetlik, Joseph Tran and Kathy Walton

 I. Welcome & Introductions

Chair Shutt called the meeting to order and welcomed everyone.

 II. Organizational Business

Approval of Minutes—John Shutt

Omar Rachid moved and Sally Aman seconded to approve the minutes of March 7, 2017, as distributed. Motion Carried Unanimously

Nomination Committee for New Officers & Board Members—John Shutt

Chair Shutt selected members to serve on the Nomination Committee whose responsibility will be to recommend a slate of officers and suggest board memberships. Members of the committee are Margery Loeb, Gene Moreno, Debra Williams and John Shutt.

PRAB members whose term expires in 2017:

Name	Period Served	County
Sally Aman	2014-17	Victoria
Bret Baldwin	2014-17	Victoria
Daniel Cano	2014-17	Victoria
Lane Keller	2014-2014	Victoria
Omar Rachid	2008-11, 2011-14, 2014-17	Victoria
Mike Rivet	2014-27	Victoria
Terry Robinson	2014-17	Victoria
Amy Schwartz	2014-17	Lavaca

Meeting dates for FY 2018—John Shutt

Date	Event	Time	Location
9/5/17	PRAB Meeting	2:30 p.m.	President’s Conference Room
9/5/17	PRAB/Cabinet Faculty Reception	5:00 p.m.	University North, Multi-Purpose Room
12/5/17	PRAB Meeting	2:30 p.m.	President’s Conference Room
12/5/17	Holiday Reception	5:00 p.m.	University North, Multi-Purpose Room
3/6/18	PRAB Meeting	2:30 p.m.	University North, Multi-Purpose Room
6/5/18	PRAB Meeting	2:30 p.m.	University North, Multi-Purpose Room

III. Presentations

Reorganization—Dr. Vic Morgan

Dr. Morgan announced his retirement will be coming up in August 2018 but said there is still a lot to do before that time.

Changes in Victoria:

• Created the University College with Dr. Bev Tomek as the Associate Provost for the new entity.
• Moved enrollment management with Dr. Denee Thomas in charge to report to the Provost.
• Changed Vice President for Enrollment Management & Student Affairs to just deal with Student Affairs.
• Added Veteran’s Affairs, a new office, shuttle services and campus safety and security to Student Affairs under Dr. Lambert.
• Added a new police officer to the staff in Victoria; now have two full-time officers and several security staff members on this campus.

Changes in Katy:

• Changed the title of our new Executive Director, Karla DeCuir, in Katy to Senior Director of Enrollment Management and External Relations to better reflect her duties.
• This position will no longer report to Enrollment Management in Victoria but will continue to work with marketing for materials and outreach.
• Beran has chaired a committee to develop a business plan for the Katy campus.
• The plan is near completion and will reorganize the Katy staffing.
• Anticipate adding a person there to whom all staff report to make the operation for efficient and more importantly more effective.

Other Changes:

• Another change is how faculty/staff scholarships will be awarded.
• Everyone’s attention was directed to the screens where UHV’s new website was displayed, and discussed how the new site is now being used as a recruiting tool for UHV. So as not to clutter the university’s web site, the university has an Intranet site where faculty and staff access areas that deal only with them.
• Morgan said due to the loss of funding, the primary issue is going to be the budget. UHV’s cuts were at 10% or $2.8 million for the next biennium. Some of the reduction in funding is due to the enrollment loss in Katy/Southwest Houston, not having regained what we need in Katy. As mentioned earlier, UHV is focusing our attention there in a reorganization and placing greater emphasis on recruiting and relationships with community colleges. There are 16 community colleges located within 25 miles of our UHV Katy campus. With the emphasis in budget reductions, there will be no staff layoffs and no reductions in student recruitment and retention.

Academic Programs—Dr. Dave Cockrum

Computer Engineering:

Cockrum said the Texas Higher Education Coordinating Board did not approved UHV’s request for a computer-engineering program. They did recommend that UHV obtain an accreditation from ABEST (Accreditation Board for Engineering and Science Technology) for our existing Computer Science and Computer Information Systems programs before trying to add the computer-engineering program. Dr. Cockrum said Dr. Alireza Tavakkoli believes it will only take around a year to achieve the ABEST accreditation.

State Formula Funding:

Dr. Cockrum explained the steps used to figure how state funding is awarded to each university.

Fall Enrollment:

Headcount

• Fall 2017 2,410
• Fall 2016 2,321 +3.8%
• Fall 2015 2,224 +8.4%

Semester Credit Hours

• Fall 2017 23,056
• Fall 2016 22,515+2.4%
• Fall 2015 20,972+9.9%

Fall Housing:

Housing Lease

• Fall 2017 604
• Fall 2016 541+11.7%
• Fall 2015 534+13.1%

First Time in College Housing

• Fall 2017 246
• Fall 2016 209+17.7%
• Fall 2015 209+17.7%

UHV and VC Relations:

Dr. Cockrum provided an overview of the relationship between the University of Houston-Victoria and Victoria College.

Both institutions agree to collaborate:

• Appropriate joint degree plans
• Increase overall level of regional educational participation
• Utilize a 2+2 enrollment model when appropriate
• Seamless, integrated degree plans
• Share library and information resources
• Identify areas when UHV and VC students may benefit from joint admissions, transfer and financial aid advising

Academic initiatives:

• Bi-weekly meeting between UHV and VC chief academic officers
• Joint meeting between UHV and VC advisors
• Revise math course to meet core curriculum requirement
• Faculty in math and psychology from both UHV and VC meet to discuss and approve
• Experiential credit
• Free courses for staff and faculty
• Library and new Learning Commons

Campus Master Plan Update—Wayne Beran

Mr. Beran announced the UHS Board of Regents approved the UHV Master Plan expansion, and agreed to have discussions as various commercial properties become available. Mr. Beran turned the program over to Brenda Svetlik, Director of Capital Projects, to bring members up-to-date on the projects UHV has underway.

• Ben Wilson Project is still in the planning phase with a proposed completion date of Summer 2018
• University Commons is just getting started with a completion date of Summer 2018
• Sophomore Housing, which will be named “Smith Hall,” is an on-going design, with construction to begin in Fall 2017, expect partial completion by Summer 2018 and final completion by Winter 2018
• STEM Building construction to begin Spring 2018, with a completion date of Fall 2019
• Town Plaza Mall’s architect selection is underway, renovation to begin Fall 2017, expected completion of Phase 1 will be Fall 2018

University Advancement – Jesse Pisors

Mr. Pisors shared a PowerPoint presentation that showed the top ten gifts so far for FY 17.

• M. G. & Lillie A. Johnson Foundation – Scholarships for students in health studies, pre-medical/dental, nursing and other programs – $300,000
• Mr. Bingxin Wu – Ongoing funding for UHV business student study-abroad program in China – $125,000
• New Endowed Scholarship – Scholarships for undergraduate students for Karnes County – $25,000
• Dickson-Allen Foundation – Scholarship for students from Lavaca, Wharton and Gonzales Counties– $25,000
• Gulf Coast Medical Foundation – Scholarships for nursing students from Wharton and Matagorda Counties – $25,000
• Alcoa Foundation – Funding for UHV’s annual Math and Robotics Awareness Day, a Digital Simulation and Robotics Summer Camps and more – $20,000
• Albert E. & Myrtle Gunn York Trust – Scholarships for arts and first-generation college students – $20,000
• New Endowed Scholarship – Scholarships for business students from the Victoria area – $15,000
• Billy and Carolyn Whitfield – Purchased of new UHV security cart – $11,000
• Wood Family Memorial Trust – Continued support for the Wood Family Scholarship Endowment – $10,000

Below is the breakdown of FY 17 fundraising efforts, September 1, 2016-May 28, 2017.

Key Fundraising Areas	FY 16	FY 17 Goals	FY 17 Year-to-Date
New Donations	$817,770	$1,000,000	$615,883
Total Donors	734	775	882
Employee Donors	129	189	179
Employee Donations	$62,174	$70,000	$67,663
Foundation Donors	19	20	21
Corporate Donors	110	120	69
Alumni Donors	441	485	495

Ms. Aman thanked everyone for their support of the PRAB Scholarship. The PRAB Scholarship is fully funded and met the first hurtle of the $25,000 goal, currently the scholarship is at about $30,000 and the next goal is $100,000.

Student Life – Dr. Lambert

Due to illness, Dr. Lambert was unable to make his presentation.

 IV. President’s Remarks

Dr. Morgan closed the meeting by inviting everyone to join UHV as we sponsor the Generals’ baseball game on Monday, June 12. He requested everyone join him to hear one of our students sing the national anthem and see our new head golf coach throw out the first pitch.

Mr. Baldwin complimented the International Festival and noted this event is not only good for the students but for the community.

 

Meeting adjourned at 4:30 p.m.

Submitted by:  Kathy Walton