9:30 a.m., February 12, 2020
President’s Conference Room
Members Present: Beran, Cantu, Cobler, Faulk, B. Glenn, Lake, Lambert, Litton, McDonald, Pisors, Tomek and Walyuchow
Zoom Connection: Akins, McCusker
Absent: Colwell, C. Glenn, Locher and Smith
Representative: Rhianna Smith, School of Business Administration
I. Organizational Business
A. President Update
- President Glenn stated that Dr. Jeffrey Di Leo has announced he is returning to the faculty. He will be on a sabbatical from now until the beginning of the fall 2020 semester. He will continue to supervise the American Book Review and its programs. President Glenn said Dr. Di Leo has given distinguished service to the university and thanked him for everything he has done for the greater good of the university.
- President Glenn announced that University College will be discontinued and a new center will be developed, the Center for Student Access Success.
- Dr. Beverly Tomek has stepped down as the Associate Provost and Dean of University College and has accepted the Interim Dean of the School of Arts & Sciences position. A national search will be conducted for a permanent dean in due course, but a clear Academic Strategic Plan needs to be developed before the university proceeds with naming a new dean. He said there are questions that need to be answered about our academic structure before we move forward. Late next fall or early spring the university will start a search allowing for appropriate input from the faculty, deans and Faculty Senate.
The December 11, 2019, minutes stand approved.
Motion carried unanimously.
A. Academic Affairs Updates
With Provost Glenn absent, there was no Academic Affairs report.
B. Facilities & Finance Updates—Wayne Beran
Mr. Beran said
- He, President Glenn and Jamie Snyder, Parking Consultant with Walter P. Moore, met with the Faculty Senate and Staff Council and shared the results of the parking survey.
- An economic impact study is being developed to see how UHV impacts the city and the state.
- Budget process went smoothly with good participation.
- Board of Regents (BOR) has approved a 2.6% tuition and fee increase.
- Update on the Jag Hall Dining services meal plan for students would offer continuous service from 7:00 a.m. to 9:00 p.m., with hopes for the area to be a hangout place for students.
- UHV will seek approval for the purchase of three pieces of property at the May BOR meeting (Totah building, the ad agency and the white house next to Walgreens). The university is going to need all that space.
- Jag Station Bookstore options may be proposed in the future as follows:
-It will be fee generated
-When students register for a class, a book will automatically be ordered and available for the first day of class
-Books will be shipped to the student or they can pick it up
-Purchase of the books through the bookstore will not be mandatory
-Faculty will have the choice of using an electronic book or hard-copy
C. Enrollment Management—Jose Cantu
Dr. Cantu said
- UHV had a 5.2% increase in spring enrollment. He said there will be some shifts and changes made for the fall semester—accountability across the board, becoming more focused on what we are doing.
- Strategic Planning meetings on Friday afternoons with a great group, where we discuss how and what we are doing to work for the Victoria and Katy students.
- Hosting of counselor lunches across campuses to see how their students are getting to UHV.
- Enrollment Management will be restructuring of the department.
- He is currently working on a concept of a transfer center.
- Financial Aid will review every scholarship, going back to the basics to see how we are using the scholarship funds.
- International Programs needs to follow federal government rules and need to go through the Enrollment Management Office.
- The Registrar search is progressing and will be inviting three finalists to campus for interviews. There are two internal candidates and one external candidate vying for the position.
- Victoria Independent School District is interested in developing a dual credit career path program.
D. Student Affairs Updates—Jay Lambert
Dr. Lambert said
- There is an administrative secretarial support change for his department, Erika Vermillion will now work for Student Affairs and Kendra Matthews will be working in Academic Affairs.
- Discussed Active Threat Committee updates.
-Remote lockdown access for Security
-Computer alert messages to accompany locked doors so everyone is aware of what is going on
-Active Threat Training on whether it should be mandatory
-Phones in Katy
- Shared a Homecoming event schedule, noting that Homecoming week starts March 30.
E. University Advancement Updates—Jesse Pisors
Mr. Pisors said
- UHV Here, We Go Update
-$12,000,000 fundraising goal
-$7,400,000 raised by public launch (November 2017)
-$13, 175,091 raised to date
UHV has exceeded our goal by nearly $1.2 million, and we have six months to go in the campaign—thanks to the wonderful and generous donors.
- Major gifts the university is focusing on
-Working on finding $600,000 to renovate the District Events Center for men’s and women’s basketball—thinks they are close.
-Finalizing a deal that will bring in $3 million in revenue for the Health and Wellness Center.
-Making the final push for a $4 million gift that will complete funding for the Health and Wellness Center.
- Record-setting fundraising for the February 15 Night for the Jaguars event at Schroeder Hall.
- PRAB member, Kathy Manning, will host “Get to Know UHV” on February 20, 5:30-7:30 p.m. at the Yoakum Perk and Brew.
- UHV’s second “Alumni Networking Luncheon” and program will feature Chad Hall as the guest speaker on February 26 in University Commons.
- An Alumni Road-trip is scheduled for March 8 to see The Illusionists at the Smart Financial Center in Sugar Land--$55 per person tickets, which includes good seats, charter transportation from Victoria and snacks and drinks on the bus.
- University Advancement is working on multiple alumni/advancement-related elements of Homecoming.
F. Other Items
Dr. Tomek said that the Student Success Center will have some staff restructuring allowing for broadening of service delivery. She said the success unit will be focused on all classes and all students. UNIV courses and the BUS degrees will be offered out of Arts & Sciences. She thanked Dr. Lambert for his assistance in helping to locate an outstanding director for the new center, Woodrow Wagner. During the Title 3 grant period, this position will report to Dr. Tomek as the PI of the grant, but going forward it will report to the new Associate Provost for Student Success. The Title 3 grant provides for the university to have two success coaches, and one position has already been filled and the other success coach will be selected in a week. Everything is going well.
Mr. McDonald said the Katy campus students have a new resource TAO, Therapy Assist Online. He also said there has been training for an active shooter on campus.
Ms. Lake said UH System is working to update Sexual Misconduct training in lieu of the new state regulations. She said she is working with Training to get new UHV employees up-to-date on their training. Ms. Lake reminded everyone of the email received from Vice Chancellor Dona Cornell on the mandatory online training course. The course is for all UHS employees to assist in understanding the role and responsibilities as they relate to reporting incidents of sexual harassment, sexual assault, dating violence and/or stalking. All UHS employees must complete the training course in thirty days of its announcement.
Dean Litton said there is a series of development opportunities for professors with an emphasis on reading. The Literacy faculty are holding a workshop for teachers at the secondary level on February 21 in Katy and February 27 in Victoria. Dean Litton said the school uses these as a recruitment event and that he is hopeful he can role some of the attendees to the Texas Accountability Educators Program Teacher Ed Program. UHV met all six standards, exams were in 15 different areas, 100% pass rate for 11 out of 13 and in only one area we did not meet the average.
Mr. Walyuchow invited the Cabinet members to attend the Night for the Jaguars at Schroeder hall on Saturday, February 15. Tickets are $50 each, which includes dinner, drinks and live music. The event is expected to bring in 500 people. He said $85,000 has been raised so far with 111 donors; some of these are new donors. There will be live and silent auctions with a run of different items this year such as a signed George Strait Acoustic Guitar to an alligator hunt for two with lodging and much more. The Claud Jacobs Golf Tournament will host 42-2-man teams the largest ever, 17 different college teams.
Ms. Cobler said her team is working on fall enrollment plans for Victoria and Katy. Mr. Ed McMahon, a leading U.S. authority on economic development, will visit Victoria and give a public speech Thursday, March 12, about the “Secrets of Successful Communities.” The event will begin with a reception at 5:30 p.m., and his talk will start at 6 p.m. This will be in the Leo J. Welder Center for the Performing Arts in partnership with Victoria College. She also reminded members about the 5:30 p.m. Tuesday, March 10, School of Education, Health Professions & Human Development Homeless Symposium in the University North Walker Auditorium.
Mr. Faulk said the new Smith Hall and STEM buildings are consuming most of Information Technology’s (IT) time. He said the Technology Advisory Committee has an upcoming meeting with President Glenn to discuss progress on university technology needs and priorities.
In Dean Colwell’s absence, Ms. Rhiannon Smith said the dean was in Katy for the AACSB (Association to Advance Collegiate Schools of Business)
Fifth-Year Accreditation visit. The team arrived on Sunday and will present their report to the president and provost tomorrow at the Katy campus. This visit will clear the school for another five years.
Ms. McCusker said Katy staff would like to celebrate birthdays when the Victoria campus celebrates their monthly birthday parties and asked departments when hosting the birthday party to allocate a small part of their budget for the Katy staff. There is a donation box in the Library Rainbow Room for new children’s items for Child Protective Services. Ms. McCusker closed by saying she felt the parking presentation went very well.
Meeting was adjourned at 11:00 a.m.
Submitted by Kathy Walton