9:30 a.m., September 11, 2019
President’s Conference Room
Members Present: Cantu, Cobler, Colwell, Di Leo, Faulk, B. Glenn, C. Glenn, Lambert, Litton, Locher, McDonald, Pisors, Smith, Tomek and Walyuchow
Zoom Connection: Akins and McCusker
Guest: Stephanie Tello, Student Government Association Vice President
I. Organizational Business
A. President Update—Dr. Bob Glenn
President Glenn introduced the new members to Cabinet: Vice President, Enrollment Management, Jose Cantu; Dean, School of Administration & Finance Ken Colwell; Interim Library Directory, Karen Locher; Faculty Senate President, Keith Atkins; Staff Council Chair, Rosie McCusker.
B. Minutes—Dr. Bob Glenn
The July 10, 2019, minutes stand approved by consensus with one correction.
Added “in” - He said even though in the PowerPoint it was beautifully landscaped it was going to take a few years for the new facility to look like that.
Motion carried unanimously.
A. Academic Affairs Updates—Dr. Chance Glenn
Provost Glenn said enrollment is at least where we were last year and slightly up in some areas. The strength of a university is measured by the impact it has on the community around it. The deans have been discussing how to be more connected in the community. He said students are looking at our programs and the university is getting ready to embark on program review. Making sure curricula maps appropriately match and all programs are lining up. He said there is a collaboration push by the UH System on ways we can better utilize the system. Research collaborative opportunities, courses and program degrees and create a timeline for our students. Provost Glenn said he would like Katy to continue to produce the “UHV Katy News”, helping to establish a consistent communication line. He also encourages regular presence of Victoria-based faculty and staff in UHV in Katy.
Dr. Beverly Tomek
Dr. Tomek shared the responses to a student pre-survey that was given to all sections at the First Year Seminar. Approximately 53% of the students took the survey. She said she would return with the end of semester report. Dr. Tomek would like to create a regular conference to take students to in order to beef up their research opportunities.
B. Enrollment Management—Dr. Jose Cantu
Dr. Cantu said he is running fast and furious during his transition period. He said he is reaching out to IR and Marketing to see how things are working here and in Katy. He said the people here are gracious and friendly. He promised at the next Cabinet meeting he would have a better report to share.
C. Facilities & Finance Updates
Mr. Beran was not in attendance so there was no report.
D. Student Affairs Updates—Dr. Jay Lambert
Dr. Lambert said the semester is underway. The university has 632 students living on campus, with 645 rentable beds we are at 98%. This is the most we have ever had living on campus. JPs Market Food Pantry opened this past week with 219 students signing up and getting food. Dr. Lambert said the semester really got going this weekend. We had our first alcohol bust with 17 students involved. These are all cases that will need to be adjudicated and hopefully there will be a positive learning opportunity for everyone involved. He said you might have heard that Michael Wilkinson and Travis Gundelach worked with the district attorney to establish a pretrial diversion program for students arrested for minor drug violations. The $100,000 Rebuild Texas funds the university received have been awarded and applied to students who attended this past summer and this fall. We were able to award 53 students an average award of around $1,885. UHV has many events going on to involve and acclimate students. We are in the middle of “End the Stigma Week,” that focused on raising awareness around suicide. The Student Government Association (SGA) has their first meeting tonight in University North, Multi-Purpose Room. He said he would like everyone to add the Family Weekend to his or her calendars. It falls on the same weekend as Boot Fest. Although there are many events, he is hoping faculty and staff show up on Friday October 4 from 7 to 7:30 p.m. for the Welcome Reception in University North, Multi-Purpose Room and Saturday October 5 from 11 a.m. to 1 p.m. for the President’s Picnic on Pyramid Row. Dr. Lambert said Student Life will be reaching out to ask for sponsors for any and all of the events. Family Weekend has started to develop into one of our better programs but they are still operating on a budget of less than $1,400. So far, the President’s office is paying for the Picnic and School of Business Administration donated a $1,000 to pay for the catering for Friday night.
E. University Advancement Updates—Jesse Pisors
Mr. Pisors said UHV is wrapping up a record-setting year and entering the final year of Here, We Go.
- We are over 99% of the way to our $12M campaign goal.
- UHV Here, We Go started on September 1, 2012, and will end on August 31, 2020.
- UHV launched the public phase of Here, We Go at Annual Report on November 7, 2017, having raised $7.4M toward the goal at that time.
- In the 22 months since the public launch, we have raised almost $4.6M.
- We have seen real acceleration in philanthropic support for UHV in the two years since the public launch. In the first five years of the campaign, giving was at a rate of about $1.5M per year; in the past two years, giving has been at a rate of about $2.3M per year.
All faculty and staff in Victoria and Katy were invited to the Celebration and Kick-Off Luncheons for the One For All, All For One employee giving campaign, which saw another record-setting year in FY19.
UHV received a $100K from Rebuild Texas Fund toward the purchase of a large generator that will provide backup power for Jag Hall Dining.
We are off to a great start to FY20. In the first ten days of the current fiscal year, we have logged several larger gifts or commitments
- A $1,000 and a $2,000 gift for the PRAB Endowed Scholarship
- A $1,000 commitment for UHV Giving Tuesday 2020
- A $5,000 commitment for UHV Giving Tuesday 2020 and Weekend for the Jaguars
- A $30,000 grant from the Alcoa Foundation
- A $50,000 from AEP Foundation to provide funding to start a Summer Scholars Bridge Program
Mr. Pisors reported the August 26 Annual Donor Appreciation Dinner was a success with 130 people in attendance. He expressed his appreciation to Chartwells for catering free of charge.
F. Other Items
Mr. Walyuchow said the women soccer team is off to a better start this year, whereas the men’s team is about the same. There are a couple of injuries on the women’s side. Golf will play their first tournament in a couple of weeks. He said the bids are back on the remodel to the VISD gym, coming in at $440,000. Mr. Walyuchow said he feels there is room for negotiation on this price. This would allow UHV to bring in 40 students. He said there is a soccer game this coming weekend with UHV playing Sul Ross State University. Mr. Walyuchow said he appreciates the support of the Executive Committee. He said UHV has 140 student athletes this year. Softball and baseball games are starting next week.
President Glenn said the university is in conversation with the city to build an event center in Victoria. One of the key issues will be location. UHV and the city have been working on this very seriously and the new city manager, mayor and Geanie Morrison will be assisting. The event center will add quality of life to Victoria. It will also help with UHV recruiting. He said there are a lot of moving parts. President Glenn said hopefully within the next year we can announce the plan publicly.
Mr. McDonald said the SGA had their first retreat and that they would like to make it an annual thing. The first SGA General Body meeting will be today. On September 21, the university’s SGA officers attended the SGA UH Conference. They discovered ways to increase surveys and to get more information that is accurate from the students. Mr. McDonald said he feels the SGA is doing well as a whole.
Ms. Tello is the co-chair of the Athletics Committee and created the Athletic Ambassador positions. These ambassadors act as the liaisons between SGA and their perspective teams.
Dr. Colwell said he has been here for two months and is completely immersed in the school’s business. He said there are plenty of opportunities to build things. Their big initiative is a curricular review process. He said enrollment is up and very strong. Dr. Colwell said there are some changes coming to the MBA program. Starting this week there will be a workshop in Katy on Strategic Planning Process. The executive team, as a starting point, came up with some concepts and ideas. Dr. Colwell said the school’s incentive is for realignment. There are plans to close one master’s program in Economic Development Entrepreneurship. He said to expect big changes. He said he has been trying to meet as many people as he can and he has received a warm welcome from the community.
Dr. Litton stated that on August 29, he and several faculty met with students from Taiwan and he hopes we may in the future have them as degree students. The students showed a lot of interest in our system of education and in UHV. Some of the faculty will be meeting with Jessie Pisors in the near future to discuss taking the next steps toward a formal student or faculty exchange involving a cooperate partner. He also reported a high student satisfaction rate of our graduates with the education they received at UHV. The vast majority felt that they were highly prepared to become a teacher. This is a testament to faculty, staff and school district personnel who have worked to provide quality experiences for students.
Dr. Akins said the Faculty Senate has had their first Faculty Council meeting and it looks like the biggest issues for the years are revising and updating teaching evaluations and establishing a good relationship with Provost Glenn with the faculty.
Ms. McCusker said the next Staff Council meeting is scheduled for September 29 at 2:30 p.m. with Provost Glenn as the invited speaker. She announced the Staff Council now has a nominee for the Vice Chair from a new employee. Freddie Cantu, Staff Council secretary, stepped down. She announced that mileage reimbursement for FY20 went up to $0.58 per mile. Two things that are being worked on currently are Habitat for Humanity in Victoria, more information to follow and introduced and share best practices.
Ms. Locher said the library staff members are learning the new building. She said after a few tweaks, such as getting the lights regulated so they would not end up going off too soon and to come on at the right time. She said the audiovisual in the study/collaboration rooms is unfinished. Ms. Locher said the Victoria Regional History Center has been given the remainder of the Victoria Advocate’s photo morgue.
Mr. Faulk said it was good to hear that technology in Katy working properly. He also thanked all involved for their patience during the Katy relocation.
Ms. Smith said her office has been busy onboarding all the new faculty, staff, and student workers. She announced the YMCA would not be hosting the Corporate Cup Event this year. They are in the process of hiring a new wellness coordinator and will hopefully be able to host an event next year. She said Human Resources/Training is excited about their move to the North building in November.
Ms. Cobler shared a couple of projects that Marketing & Communications worked on during the summer: a freshman brochure and a transfer brochure. Her department is currently working on videos for the annual report. The President’s Annual Report & Excellence Awards will be November 12. Ms. Cobler reminded everyone about the UH System Licensing email that President Glenn sent out that stated that all companies using UHV’s name, logos or trademarks must be licensed by the UH System. She said this does not include printing, only merchandise.
Dr. Di Leo announced the school’s enrollment is in good shape, they are up by 2%. All Arts & Sciences are in unanimous agreement that they look forward to seeing more enrollment increases in the future. He said 90 students from Goliad are signed up for dual credit this semester. Arts & Sciences have 12 new faculty members from all over the country/world. The first fall reading series event was very well attended.
Dr. Akins said he was happy to see the masters programs make it through the Board of Regents; he felt this is a huge milestone for UHV.
President Glenn closed the meeting by announcing that Dr. David Hinds, Victoria College president, will be leaving in a year’s time to move to another state. He said he hates to see President Hinds leave, that UHV, VC and VISD were just beginning conversations of who are we.
Meeting adjourned at 10:50 a.m.
Submitted by Kathy Walton