9:30 A.M., October 25, 2017
President’s Conference Room
Members Present: Ben-Ur,Beran,Cobler,Cockrum, Dahlstrom, De La Cruz, Faulk, Ferguson, Lambert, Litton, Morgan, Pisors, Salazar, Smith, Sutton, Thomas, Tomek and Walyuchow
Absent: Di Leo and Jordan-Wagner
I. Organizational Business
A. President’s Updates—Dr. Vic Morgan
- Reported on items discussed at the System Presidents’ meeting on December 12
- System quantification of student loss because of Hurricane Harvey
- Asked to think about any Construction Bond issues that have been impacted by Hurricane Harvey
- Routine discussions on sexual harassment, free speech and the Climate Survey (UHV looked good on the survey results)
- Began discussions on what is happening in the state on tuition increases
- It will be February before UHS campuses know the amount of the increase (currently, all A&M campuses are planning a 3.7% increase for each year of the biennium)
- There were 495 graduates for the fall 2017 commencement, with 492 walking the stage
- Nursing Accreditation
Reported the Commission on Collegiate Nursing Education (CCNE) accreditation team had an outstanding visit with zero recommendations following their visit to the UHV Nursing program. Dr. Morgan complimented Nursing for the excellent job in their preparation for the visit. Dr. Morgan stated that until the official word comes from CCNE, UHV cannot say their Nursing program has been accredited. CCNE will vote on a determination by early to mid-May. When approved, the effective accreditation date will be the date of their visit to campus in 2017.
Dean Litton said UHV’s nursing program was well prepared for the accreditation visit. They developed a new program from scratch, developed courses, hired faculty and wrote a handbook. He noted that it is very unusual not to get even one recommendation for improvement following a visit.
- The Ben Wilson Street Project is progressing; there is a Draft City Contract at System for review that will allow for reducing traffic to three lanes on Ben Wilson, with a grass median to facilitate the turning lane.
- UHV is making progress on all our projects
Dr. Lambert moved and Dr. Ben-Ur seconded to approve the October 25, 2017, minutes as published.
Motion Carried Unanimously
A. Facilities & Finance Updates—Wayne Beran
Reminded everyone to be realistic about their budget requests for the upcoming Budget Hearing. He said this will be a tight budget year.
- In his presentation titled UHV FY 2018 Operating Budget he discussed
Source of the Funds
- State Appropriations are down; in 2017 it was 30% of our budget, in 2018 it was 27%.
- Tuition and fees for 2017 was 41%, where in 2018 it was a 44%
Use of the Funds
Infrastructure and Administration in 2017 was 16% and 2018 18%
FY 2018 New Resources Available for Allocation
Total new funds for allocation is $450,476
Allocation of New FY 2018 Resources
To cover our four priority/initiatives
- Reallocated Resources (awarded cost center by cost centers) is $2,400,523
- New Resources is $450,476
- HEAF (increased by 50%) is $4,275,861
- For a total of $7,126,860
B. Academic Affairs Updates—Dr. David Cockrum
Discussed the new UHS Katy campus building that is proposed to start in fall 2019. Phase 1 of the campus will consist of a parking lot, building, boulevard and pathways. There will not be enough space for traditional office spaces, so shared workstations will be used for faculty and staff. Funding will be tight. There will not be a multi-purpose room but there is a proposed community room.
Dr. Denee Thomas
UH and UHD spring applications, admittances and enrollees are down. UHCL has not reported. UHV spring applications and admittances are up, but enrollees are still down. Therefore, at UHV we are not seeing a recruitment problem, as UHD reports, but an enrollment problem. The issue on all campuses may be hurricane aftermath-related. She said she appreciated all efforts of advisors to address the enrollment issue.
Strategic Enrollment Planning
Enrollment Management planning meetings have been taking place, primarily between Recruitment, Financial Aid, Residence Life, and billing to discuss issues related to fee calculations, Financial Aid disbursement dates, procedures for disbursement and billing related to housing move-in.
Will do fee calculations on July 1 for first time this year. Working to support Student Billing to move up fee calculation timing for all semesters. Fee calculations were activated this week for spring. She said it would help to have it earlier in the every term.
Financial Aid is trying to again award for fall 2018 in December, but the U.S. Department of Education has yet to release Pell tables. This delay may push first awarding to January 2018.
Committees are working to identify deadlines and student-facing processes administered by each office, in order to alter procedures to facilitate enrollment of students. Examples: delinquent notices, meal plan suspension, “Zap” list procedures, moving of Financial Aid files to Finance for disbursement in fall (problems related to students living on campus), coordination between housing, Financial Aid, Billing and Finance at move-in, to educate families earlier about options for payment of fees not covered by Financial Aid.
C. Student Affairs Updates—Dr. Jay Lambert
Harvey Relief Fund
The Harvey Relief Funds has grown, right up to $9,500. All of it has been awarded to 26 different students. This fund was set up to give immediate relief to students. Students were immediately given the money to help with relief outside of obligations to the university.
We also received a $10,000 grant from Scholarship America. This fund was set up to supplement financial aid packages for students who experienced financial difficulties related to Hurricane Harvey. Priority consideration was given to Pell Grant recipients and expenses went directly to tuition, fees, books, supplies and room and board. In each case, the award was used to help the student with pay off their balance or reduce their balance. As of the date of the meeting, $10,000 had been awarded to 18 students. Awards ranged from $66.28 to $1,000. Common damages reported were for lost wages, flooding, flooded vehicles, roof damages and personal items lost to flooding.
Total registered users: UHV 331 and VC 15
We have had donations from 53 faculty and staff and 114 students/community members. Our monthly donations are almost at $500. This is coming from just seven different employees. Our hope is to get a few more employees giving $5 to $10 a month. Giving Tuesday also brought in $1,100. The Dow Community Grant is $5,000.00.
C. University Advancement Updates—Jesse Pisors
2017 Fiscal Year Update
- Fundraising total was $1.1 million (an increase of 36% over FY 16)
- Second consecutive year setting an all-time donor records – total donors 931 and total alumni donors 546 (an increase of 24% over FY 16)
2018 Fiscal Year
So far this fiscal year, $493,746 has been raised, which is 14% up from last year at this time.
- Advancement is working to identify more 6-figure donors
- Received $25,000 from Dickinson and Allen Foundation
- The 24-hour Giving Tuesday event resulted in 220 donors and just over $15,000 was raised
- University Advancement is working on a crowd-funding initiative and two, major fundraising events with Athletics
- Encouraged everyone to check out the Campaign Leadership website-
- Committee Members
Mr. and Mrs. Ben and Diane Galvan
Mrs. Christine Hollinden
Mr. and Mrs. Claud and Mary Virginia Jacobs
Mr. and Mrs. Lane and Phyllis Keller
Mrs. Diane Kliem
Mr. and Mrs. Heber and Beth Lacerda
The Honorable Morgan Dunn O’Connor
The Honorable Thomas Michael and Mrs. LuAnn O’Connor
Dr. Don Smith
Mr. and Mrs. Troi and Kelley Taylor
The Honorable Roger and Mrs. Donna Welder
The Honorable Kay and Mr. Ron Walker
The Honorable Ben and Mrs. Jamie Zeller
E. Other Items
Mr. Walyuchow said the UHV men’s soccer season included their first-ever trip to the NAIA Men’s Soccer National Championship in Mobile, AL. A kick-off luncheon was hosted by the Athletic Department for the sixth annual UHV Claud Jacobs Collegiate Invitational. To date, 25 college golf teams have committed to play this year. This is the largest number of teams ever to commit. We have already received $6,000 in commitments. A Night for the Jaguars is scheduled for January 19 at the Club Westerner. He invited everyone to attend and support UHV Athletics. He said this year’s Night for the Jaguars will be a little different, more of an event.
Mr. De La Cruz said the Student Government Association (SGA) has had a good semester. They have tried to get all students involved and hosted as many events as possible. He said JP’s Market has been very successful and he thinks the Community Garden will also be very successful. SGA has launched a new seal. Currently, there are 10+ student groups looking to become organizations. He thanked everyone for their part in making it a good semester for the students.
Ms. Sutton shared the following
- UHV Staff Council has had a successful fall semester in terms of opening/improving the lines of communication among staff members. (The survey at our meetings helped and we have also developed an electronic version.)
- After our November meeting we were able to resolve some staff parking issues and develop some strategies for improvement in the spring. We will be adding an additional Staff Council Parking space at Jaguar Village in the fall for a total of four. We also invited Dr. Cochrum to come and show the Katy Business Plan to all staff.
- The Staff Potluck’s both at Katy and Victoria were a huge success and helped improve morale with over 40 staff members who participated by bringing a dish and/or donating give away items.
- We have been pleased with the Staff Survey results, for the most part the survey results have been very positive with many staff listing suggestions on ways we can improve.
- Many staff members have provided their feedback regarding qualifications that would like to see in our next UHV President and have also provided questions that would like for our search committee to consider asking potential candidates.
- In January we are looking forward to having John Burke come to our meeting to address questions regarding facilities and plan to invite Wayne Beran to come and discuss the FY 18 budget.
Meeting was adjourned: 11:30 a.m.
Submitted by: Kathy Walton