University of Houston-Victoria

President

President's Cabinet

PRESIDENT’S CABINET
9:30 A.M., September 13, 2017
President’s Conference Room
Meeting Minutes 


Members Present: 
Ben-Ur,Beran,Cobler,Cockrum, Dahlstrom, De La Cruz, Di Leo, Faulk, Ferguson, Lambert, Litton, Morgan, Pisors, Shapiro, Smith, Thomas, Tomek and Walyuchow

Absent:  Jordan-Wagner

Representative:  Rhiannon Smith, School of Business Administration

I. Organizational Business

A. President’s Updates—Dr. Vic Morgan

Dr. Morgan said

  • This is Jeremy Shapiro’s last meeting as Chair of the Staff Council and welcomed Cami Sutton as the new incoming president
  • Thanked Rhiannon Smith for representing the new Interim Dean James Jordan-Wagner
  • The City Council voted 6-0 in favor of approving the Ben Wilson Street Project; next step is to develop a contract for the City Council to vote on
  • The new Associate Provost for Katy Operations is Dr. Ronald Salazar and he will join the Cabinet in the future
  • Reminded everyone to be working on filling their tables for the November 7 President’s Annual Report and get the names to Special Events for the Save the Date notices (There are six seats per table to prevent anyone from having their back to the presentations.)

B.  Minutes

Dr. Thomas moved and Dr. Lambert seconded to approve the August 23, 2017, minutes as distributed.

II.   Guest 

Title IX/Equal Opportunity Services—Rebecca Lake

Ms. Lake discussed the changing of the times at the university. Back in 2015, there were 12 cases of sexual misconduct and harassment/discrimination reported, 2016 there were 13 and for fiscal year 2017 there have 39 cases reported. There have been 47 incidents reported on our campus this year (some are repeat or combination cases) including 17 dating violence, 4 stalking, 2 sexual assaults, 3 non-consensual sexual touching, 1 improper photography/distribution, 15 harassment and 5 discrimination. This is not just students on students but can be faculty, staff or visitors. Ms. Lake said UHV has approved reference material through UH System. She said it is best to catch the cases early. Ms. Lake said coming to the front is technology accessibility. The university strives to make technology accessible to all students. This ensures quality interactions with online and classroom technologies, workplace applications, campus messaging and website content. This is not something new; back in 2006, the Texas state government adopted many of the Federal Standards. To learn steps to make documents, presentations, videos and other material accessible, attend a training workshop or self-teach using Skills on Demand materials on the Accessibility Intranet page.

III. Business

A.   Academic Affairs Updates—Dr. David Cockrum

Dr. Cockrum said

  • There have been some semester modifications due to Hurricane Harvey and shared a handout that addressed academic calendar updates, financial aid disbursements, late fee for registration, payment schedule, residence hall fees and meal plan changes, convocation date change and promotion and tenure deadlines
  • UHV has 106 new students and are still accepting students
  • The annual convocation has been rescheduled for September 19 at 11:30 a.m. and to encourage maximum student participation a modified class scheduled was developed for that day

Dr. Thomas said

  • The university has 71 student enrolled for dual credit (61 Goliad and 10 Saint Joseph)
  • Ninety “Zapped” students have yet to reenroll
  • Spring undergraduate applications are up 19.7% over same date last year

B. Facilities & Finance Updates—Wayne Beran

Mr. Beran said

  • The estimated repair costs of Hurricane Harvey is $3,570,017.00
  • North Building
    • 10,000 sq. ft. of carpet had windblown water on it and had to be removed
    • Exhaust fan hood blown off the roof
    • Windows leaked throughout the building from windblown rain
    • Due to the humidity level ceiling tile warped and fell out of the grid
    • All store front windows leaked at the base between the foundation and window frame
    • Power loss
    • Center Building
      • Copula leaked because of windblown water
      • East and south side of the building received water damage because of the gutter system overflowing and allowing water into the building
      • Windblown water at all entrances
      • Power loss
      • West Building
        • Windblown water at the entrances
        • Power loss
        • Totah Building
          • Three wet ceiling tile due to windblown water through HVAC unit
          • Power loss
          • Athletics PCI Building
            • Four wet ceiling tile due to windblown water
            • Power loss
            • Art Center Down Town
              • A few wet ceiling tile
              • Power loss
  • Town Plaza Mall
    • Water damage due to windows being broken
    • Light poles broken off from wind damage
    • Ceiling tile falling out of grid due to humidity and warping
    • Power loss
    • Jaguar Hall
      • Storefront window by the pool released from the structure causing the glass to break. This was due to wind.
      • Dome roof was compromised and allowed water to enter the building
      • Roof leaked by main entrance to the commons area allowing water into the building (all three of these issues led to the removal of carpet and sheetrock in this area)
      • Windblown water into south side rooms
      • Soffit areas were damaged
      • Regular exhaust fans were blown off and causing holes in the TPO roof 
      • Gutter down spouts were blown off the structure casing them to fall and blow around
      • PTAC’s not working due to power surges
      • Food in refrigerators in dorm rooms lost due to no power
      • Power loss
      • Jaguar Suites
        • A few shingles blown off the roof
        • Gutter down spouts blown off the building
        • Several residential A/C units blow over on their sides
        • South walkway overhang sheetrock damage from wind
        • Food in refrigerators in dorm rooms lost due to no power
        • Jaguar Court
          • Roof damage metal roof blew off in areas
          • Soffit area released causing holes in the soffits due to windblown rain
          • Windblown rain in the south side dorm rooms
          • Sheetrock was damaged in the rooms
          • PTAC’s not working due to power surges
          • Food in refrigerators in dorm rooms lost due to no power
          • Power loss
          • STEM construction will begin shortly after the first of the year

C. Student Affairs Updates—Dr. Jay Lambert

Dr. Lambert said thanks to Hurricane Harvey, UHV ended up sending 55 students to stay over two weeks at UH. No doubt, our students are happy to be back. He said as a Senior Resident Assistant, Alvaro De La Cruz was personally there and thanked him for his assistance. The residence are up and running. Twelve rooms had to have floors and drywall ripped out, another five rooms just had floors ripped out, and about 40 rooms were treated for mold and repainted. The commons area had the most damage because of damage to the roof and the glass wall facing the pool. As of September 12, the floor was almost in place. He is unsure about the timeline for the glass wall. 

The university finally completed housing move in. At this point, we have 622 students living on campus with one more saying that they are coming—644 is our max number. It was a good weekend overall and we are thankful for residence life, student life, the cashier’s office, financial aid, the student success coaches, career services, disability services and the Bursar’s office for opening the weekend of September 9 and 10. It was a great sign of collaboration and a strong willingness to serve our students.

Lots of events going on and the students jumped right in. There was a packed house for Grocery Bingo and expect the same throughout the semester.

D. University Advancement Updates—Jesse Pisors

Mr. Pisors announced that University Advancement was ending the fiscal year with good news. The initial fund raising report shows that for FY 17, UHV raised $1.1M, which is a substantial increase over FY 16. There were 900 individual donors, 500 alumni donors and 189 UHV donors, all of which are all-time records. He reminded everyone of the upcoming luncheons, Convocation on September 19 and the “One for All and All for One” luncheon on September 20. Mr. Pisors said to-date the relief fund to help students has 24 donors; half of those are employees with matching funds, for a total of just over $7,000. The upcoming President’s Annual Report will be the public kick off for UHV’s new fund raising “UHV Here, We Go.”

Dr. Cockrum closed the meeting by saying the approval by the City Council of the Ben Wilson Street Project was very heartwarming and sent a strong message of support from the city.

 

Meeting was adjourned at 10:45 a.m.

Submitted by:  Kathy Walton