University of Houston-Victoria


President's Cabinet

9:30 A.M., February 22, 2017
President’s Conference Room
Meeting Minutes

Members Present:  Beran,Cockrum, Dahlstrom, Di Leo, Faulk, Ferguson, Hatmaker, Higgins, Lambert, Litton, Morgan, Niroomand, Pisors, Smith, Thomas, Tomek, and Walyuchow

Absent:  Cobler, Huerta                                                                                      

Representative:  Jeremy Shapiro, Marketing & Communication

Guests:  Karen Pantel and Lauree Tomas

I.  Organization Business

A. President’s Updates—Dr. Vic Morgan

Dr. Morgan said

  • Ben Wilson Street Project
    • gave a presentation at the 2/21/17 City Council meeting on the proposed new Ben Wilson plan.  The proposed plan was discussed and voted on following the City’s Executive Session and received a unanimous vote of approval to proceed with planning.  The City has requested a view of the final plan of the Ben Wilson Street plan before they will approve the sale of the two outside lanes.
  • Board of Regents
    • will attend the BOR meeting on 2/23/17 where UHV has three items on their agenda for approval—the new UHV Mission Statement, and permission for the chancellor to negotiate the purchase of the two outside lanes on Ben Wilson and the purchase of the trailer park near the corner of Ben Wilson and Red River                  
    • prior to the BOR meeting, he was questioned on the proposed Mission Statement—on how UHV can be both a global and a destination institution.  His response was that UHV is a destination campus but our international students educate our students learning by preparing them for a global work environment.
  • UHV in General
    • early April there will be a groundbreaking for the Learning Commons (formerly known as the Student Center Learning Commons)
    • May or June will be the start of the construction on the residence hall
    • looks like there will be reductions in appropriations due to legislative issues
    • we need for every advisor, every recruiter, every success coach, every department secretary and every faculty member to be prepared to help any student they encounter
    • UHV is a single institution and what is good for one department or location is good for all departments and locations—we are not individuals, we are an institution and have to work as a team.

B.  Taleo, New Applicant Tracking & Onboarding System—Karen Pantel & Lauree Tomas

Ms. Pantel and Ms. Tomas presented the new applicant tracking and onboarding system called Taleo, which takes the place of SimpleHire and will go live for UHV on March 1.  In the Taleo system, everything revolves around a position number.  When there is a request to fill a vacated benefits eligible position or for a new position, it all will start with logging into Taleo and requesting a new requisition.  Every step in the hiring process is through Taleo, from the hiring request to the Executive Committee approvals to the offer letters.  This onboarding process will provide all the forms needed to get an email address so the applicant is ready to go to work the first day.  The key request and the phone setup is the only thing that will not be provided.  One noted change is with the background checks; with SimpleHire, there was only a state background check and I-9 check.  With the Taleo system, a national background search is provided which will take longer, approximately two weeks.  Start dates will now need to be moved back by two weeks in order for the background check to be completed.  Taleo should ensure a more efficient onboarding system.  

C. Minutes

Dean Litton moved and Dr. Lambert seconded to approve the February 8, 2017, minutes with the addition of adding Hatmaker as present at the meeting.  Motion carried unanimously.  

II. Business

A. Academic Affairs Updates—Dr. David Cockrum

Dr. Cockrum said

  • UHV received SACS approval for our concentrations in Humanities (Art, Music and Drama)
  • we are seeking Coordinating Board approval for the Specialist in School of Psychology degree (mid-way between a Master’s and a Doctorate)
  • the handout he shared with Cabinet provided an update on a five-year comparison of sponsored research
    • three summaries - Award Activity, Expenditure Activity and Proposal Activity, with each of those broken down by federal, state, private and local comparison amounts
    • Award Activity Summary:
      FY 12 - $1,374,783     FY 17 - $$1,867,771
    • Expenditure Activity Summary:
      FY 12 - $324,003     FY 17 - $748,099
    • Proposal Activity Summary:
      FY $250,908     FY 17 - $1,525,509

Note:  These amounts do not include anything through Advancement or through HRSA.

B.  Facilities & Finance Updates—Wayne Beran

Mr. Beran said

  • there is no state funding to cover the amount of the student waiver, whether it be for an international student, athlete, a residential student or a Hazelwood recipient
  • the Katy Business Plan Task Force has two subcommittees
    • Marketing, chaired by Dr. Ron Salazar
      -goal is to enhance UHV’s current marketing strategy
  • Recruiting, chaired by Dr. Jay Lambert

      -goal is to enhance the recruiting efforts of the Katy Campus

  • plans are to have the task force report ready to submit to the president by April

 C.  Student Affairs Updates—Dr. Jay Lambert

Dr. Lambert said

  • Jaguar Day is Saturday, February 25 from 9:00 a.m. to 1:00 p.m.
  • apologized for having to leave early - received a My Safe Campus report on mold and had to meet with people from the main campus who work with environmental safety to verify and remedy if necessary

Dr. Thomas said

  • Jaguar Day
    • pilot of Deans’ Sessions at 10:00, 1:00 and 12:00
    • two groups, Corpus Christi and San Antonio with a group of 62 students total
    • 100+ students that have RSVP’d in CRM
    • total of 162 students could be attending the February 25 Jag Day from Dallas, Rio Grande Valley, Houston, Corpus Christi, Bastrop, San Antonio, Austin and Killeen
    • staff should be in place at 8:45 a.m. and depart at 1:30 p.m.
  • Constituent Relationship Management (CRM) Phase II Plans
    • piloting the creation of event form
    • testing “ad hoc” communications
    • going live with Active Match communications (test of purchased and uploaded name lists)
    • advanced steps to turn on all communication plans to all lifecycle roles
  • Enrollment
    • undergraduate is slightly ahead compared to last summer
    • the fall undergraduate transfer students admitted is up 42%, freshmen admitted is up 20.2%

D.  University Advancement—Jesse Pisors

Mr. Pisors said

  • University Advancement is working on homecoming events
    • Alumni Banquet
    • Retired Faculty/Staff Luncheon
    • Tailgate & Baseball Games
  • Working on a donor recognition display that will recognize and show appreciation
    • will hang in the University North building
    • to be installed late spring or summer
  • FY 17 Corporate & Foundation Relations office, consisting of Courtney Middleton-Sides and Tracey Moore-Sweeney, have prepared 27 grant proposals ranging from $1,500 to $500,000
  • Year-to-Date Giving Snapshot
    • $553,000 - three times more than last year at this time
    • 605 total donors
    • 170 UHV employee participation
  • Annual phone calling campaign is coming up, as well as a big mail out

E.  Other Items

Dean Di Leo said the School of Arts & Sciences will have an accreditation team for the graduate School Psychology program visit in the spring.  The school is working on two new programs:  Criminal Justice master’s program (assessing the feasibility) and a History master’s program.  He congratulated Beverly Tomek and Cherlyn Hodge on organizing the well-attended symposium on how segregation impacted baseball in Victoria.  Dean Di Leo said the event downtown “Meet the Poet:  HD” was well attended.

Dean Niroomand said he has two candidates coming in to interview for a Management position, one is a UH graduate and the other is from the University of Toledo.  The guest speaker at the February 23 School of Business Administration Distinguished Speaker Series was Exclusive Furniture CEO Sam Zavary.  This event was hosted at the UHV Katy Campus.  In addition to presentation of Mr. Zavary, the winners of the December 2016 undergraduate and graduate Case Conferences were recognized. 

Dean Litton the School of Education, Health Professions & Human Development is in the process of establishing a mental health clinic in Katy, plans are to open in the spring or launch in the fall.  Dean Litton mentioned a toy campaign for Counseling.  He said for university visibility he attended and set up a booth at a future teacher’s conference last week and had 100 people indicate they were interested in UHV.  Thanks to the Texas Higher Education Coordinating Board grant, Pathway to Success, we have been able to hire Adrianna Lozano as a new recruiter.   He announced the school’s new Reading Center that provides hands-on instruction for undergraduate students who could use help in becoming a better reader.  The school will have a Distinguished Lecturer coming from China and staying for a year to help with the second foreign language Teacher Education and Development Research.

Mr. Walyuchow said that even though the Claud Jacobs’ Golf Tournament was rained out on the last day, it was still a good tournament.  Money raised from the tournament was $38,000 with an additional $5,500 from fees collected from the teams.  He said the speaker at this year’s Athletic Banquet was Eddie Payton, golf coach at Jackson State University.  Mr. Walyuchow announced golf coach interviews will be conducted in the coming week.  

Mr. Faulk said the Technology Services Department will have several staff attending training so they would appreciate everyone’s patience if response time is a little slow.

In Ms. Cobler’s absence, Mr. Shapiro, announced that a group from UHV will travel to Corpus Christi to attend the ADDY awards.  UHV has several nominations in a variety of categories. 

Meeting was adjourned at 11:15 a.m.
Submitted by:  Kathy Walton