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University of Houston - Victoria

President's Office


9:30 A.M., June 12, 2013
President’s Conference Room
Meeting Minutes

Members Present:
Beran, Cass, Castille, Cobler, Dahlstrom, Di Leo, Faulk, Ferguson, Lagal, Lambert, Litton, Mehan, Neill, Rice, Smith, Tart, and Thomas

Absent: Akins, Niroomand, Olukoya, and Walyuchow

Representatives: Adrian Rigby, Athletics; Rhiannon Smith, School of Business Administration; Lindsey Koch, Student Life & Services; and Charles Alcorn, University Advancement

I. Organization Business

--Dr. Cass moved and Dr. Lambert seconded to approve the minutes of May 22, as circulated.

II. Business

A. President’s Report–Dr. Phil Castille

Legislative Report
Dr. Castille said there is support in the legislature for passing a bill to authorize new construction bonds, but it would take the governor’s adding it to the special session agenda. He noted there has not been any construction bond funding approved since 2006. He said all public universities across Texas have Texas Revenue Bond request packages. Dr. Castille said UHV’s $90M request is a good package. A petition signed by almost half the House membership has been sent to the governor to add the Texas Revenue Bonds to the next called session.

FY 2014 Budget
Dr. Castille, Dr. Cass, and Mr. Beran will be reviewing FY 2014 budget and have UHV’s requests ready for submission to the System on Friday. UHV units made more than $6M in requests for new money. But fiscal year 2012-2013 was down in enrollment funding for UHV–although overall enrollment fell only slightly, graduate enrollments fell significantly. This is due partly to the graduating of UHV’s largest graduating classes in the university’s history, which caused a drop of $1M in tuition and fees as well as state formula funding. Part of this deficit will be made up through increased state appropriations this year. However, the Budget Committee will make up the rest by achieving efficiencies and making strategic reallocations. The current plan does not include eliminating any current positions, but the refilling of vacant positions will continue to be reviewed. In an effort to locate cost savings, the following three areas were mentioned: reducing M&O carry-forwards, reductions across the university to overfunded cost centers, and Budget Committee oversight to out-of-state professional travel requests.

The Board of Regents will meet on June 17 to decide on tuition and fee increases across the System. UHV’s request for modest tuition and fee increases is within System guidelines and will generate additional revenue.

President’s Cabinet Substitutes
Dr. Castille requested when Cabinet members are unable to make a Cabinet meeting that replacements for the deans should be an associate dean or other senior faculty member; and for the other departments, a senior staff member should be sent.

Summer Flex
Dr. Castille reminded Cabinet members that last summer it was decided that starting in FY 2013 UHV would no longer participate in the Summer Flex program. He stated that all offices are to be open and staffed 8:00 a.m.-5:00 p.m., Monday-Friday. UHV is a full-service, 4-year, year-round university.

UHS Academic Affairs
Dr. Castille said the chancellor had appointed Dr. Paula Short as the “permanent” Senior Vice Chancellor for Academic Affairs & Provost, elevating her from the “interim” position. It was reported that Chancellor Khator received very strong support in the appointment of Dr. Short for this position.

Released Time
To look for cost savings, Dr. Castille said faculty released time will be reviewed for Fall. To ensure consistency across the schools, a form will be provided by Academic Affairs that will be used by the deans to request released time for faculty. All requests for faculty released time must be recommended up the line by the deans, and reviewed and approved by the Provost.

B. Facilities & Finance Updates–Wayne Beran

State Funding
Mr. Beran distributed a handout of Senate Bill1Conference Committee Report that showed UHV receiving net general revenue of $2M over the biennium (8.5% increase). He shared a handout also on FY 2013/FY 2014 Revenue Estimates for everyone to review. Since UHV did not make our budget estimates for FY 2013, next year we will receive 2% less in funding. Mr. Beran said the university receives twice the funding for graduate students as what freshmen and sophomore bring in.

Coordinating Board
Mr. Beran said he and Dr. Cass will be going to the Coordinating Board to defend our requests of buying two properties and building a new building for UHV.

C. Academic Affairs Updates–Dr. Jeff Cass

Fort Bend State of Higher Education 2013
Dr. Cass reported the panel discussion of the Fort Bend Chamber’s State of Higher Education 2013 breakfast was attended by several of the UHV academic administrators. He said he felt this provided a good forum to visit with Wharton County and others and believes it will lead to more 2+2 agreements.

Houston Community College (HCC)
Dr. Cass said he had been visiting with HCC President Zach Hodges and his team on space for UHV at their Katy campus. President Hodges indicated he would look into the feasibility of giving UHV 5,000 sq. ft. on the third floor where UHV plans to house ITV rooms, advising, and faculty offices.

D. Student Affairs Updates–Dr. Jay Lambert

Growth Queries
Dr. Lambert said 394 students have registered but have not received financial aid. His offices have been contacting these students and have narrowed the number down to 100. They will keep contacting these students. The Student Affairs departments have also been contacting students that received financial aid but have not registered. Dr. Lambert said 25 more freshmen registered this week.

Financial Aid Audit
Dr. Lambert said Financial Aid was audited last week and all reports came back fine.

--Noted there is a limit on funding for mini-mesters and
--Still working on grants.

E. Enrollment Updates–Dr. Denee Thomas

Dr. Thomas announced that the registrar had sent out the Summer/Fall 2013 Weekly Report for everyone’s review. She reported that currently we are down 6.4% for the summer and up 5.7% for the fall. She reported at this time last year we had accepted 1,180 freshmen students, received 2,493 applications, and completed 54.3% for fall 2012. For fall 2013, we have accepted 1,499 freshmen students, received 3,042 applications and completed 59.3%. Our graduate headcount is down a little for the fall, but our new students are up by 15.7%, and we have 4.3% returning students. Currently we have 156 freshmen enrolled. She said UHV will host a pre-registering event on Saturday, June 25 and already have 57 people signed up.

Jaguar Village
As of June 10, the latest leasing numbers were:

--Jaguar Hall
2013 - 166 applications, 83 leases, compared to in
2012 - 126 applications, 72 leases

--Jaguar Court
2013 - 109 applications, 59 leases, compared to in
2012 - 101 applications, 71 leases

--Jaguar Suites
93 applications, 43 leases

F. Other Items

Dean Di Leo said we had 21 students across all schools take advantage of the Two for One Special offered this summer. He said he had to work with seven students due to summer course cancellations. Dean Di Leo said the fall enrollment for Arts & Sciences is looking good. He said the school’s faculty members have been busy recruiting.

Dean Litton said for the first time in a while the School of Education & Human Development’s graduate headcount is up and over last year. The dean feels it is going to continue to increase. He said there has been a good response to the counseling program.

Dr. Castille said the UHV Night at the Generals game was a great success. Ms. Cobler said the preliminary number of attendees was 880. Dr. Alcorn said he had spoken with a community member who was very impressed with the strong attendance for UHV.

Dr. Dahlstrom invited everyone to attend The Vietnam Experience Conference hosted by the Library June 13-14.

Ms. Smith reminded everyone if you have not completed the HR Survey, the deadline is June 14. She also said the TRAM (Time Report and Absence Management) program pilot went live May 22 with the Facilities department. Ms. Smith said it has been decided to wait to go live System-wide for the TRAM bi-weekly time reporting and leave management. She said this is a major implementation and it will be rolled out in stages and appreciates everyone’s patience.

Coach Rigby, in Mr. Walyuchow’s absences, said all athletic programs are working on finding new recruits. He said this is the fourth year of the soccer program and it is looking better each year. Coach Rigby said 13 of our student athletes made the Deans’ List this past semester. We have athletes coming all over for the upcoming year--three from Scotland, two from England, and one from Germany. He closed by saying that Nolan Ryan will be attending UHV’s fundraiser in August.

Dr. Castille said never underestimate what a crucial role athletics has played in our downward expansion success, allowing us to recruit athletes locally and providing all our students with activities and events to build esprit. He also said the Victoria Zoo is getting a baby jaguar and UHV has the opportunity to name the cub jaX, with all the local publicity--for a cost. Dr. Alcorn said this is a donor opportunity, and he will work on raising external funds for this outreach initiative.

Meeting was adjourned at 11:40 a.m.
Submitted by: Kathy Walton