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University of Houston-Victoria

University Of Houston-Victoria

President's Office

9:30 a.m., Wednesday, April 13, 2011
President’s Conference Room
Meeting Minutes

Members Present: Beran, Devick-Fry, Di Leo, Ferguson, Harrison, LaBrecque, Mundy, Niroomand, Norgard, Ruschhaupt, Rice, Rossow, D. Smith, L. Smith, Tart, Walyuchow

Absent: Dahlstrom

Marketing Representative: Cobler

Guest: Verhasselt

I. Organizational Business

--The March 23rd minutes were approved as written.

II. Business

Institutional Effectiveness – Dr. Holly Verhasselt

Dr. Verhasselt presented a timeline for Southern Association of Commission on Colleges (SACS) visits. UHV will be going through the SACS Reaffirmation in Spring 2014. The following dates will be significant milestones in the reaffirmation process:

  • June 2012: Orientation for Re-affirmation Team provided by SACS
  • September 2013: Compliance Certification due to SACS
  • November 2-5, 2013: Off-site review
  • November 2013: Quality Enhancement Plan is due (actual date will be based on the on-site review date)
  • January-April 2014: On-site review will take place
  • December 2014: Reaffirmation decision is reviewed/approved by the Commission on Colleges

    Dr. Verhasselt reviewed the standards related to institutional effectiveness: Core Requirement 2.5, Comprehensive Standard 3.3.1, Comprehensive Standard 3.4.1 and Federal Requirement 4.1.

Review Process for Promotion Literature

Dr. Smith and cabinet discussed in closed session a marketing piece initially sent out last year that has affected our relations with Houston area community colleges. Dr. Smith presented a draft of principles for guiding recruitment and marketing at UHV.

Review of Open Records Requests: Compliance, Cost Recovery, Caution

Dr. Smith reviewed open records requests: compliance, cost recovery and caution. People have a right to request open records and pay for the request. No such thing as a private e-mail. They can be part of open records request. Be careful of what you put into an e-mail.

Academic Efforts Underway – Dr. Suzanne LaBrecque

Dr. LaBrecque reported the Fifth Year Interim Report is finished and ready to send to SACS by 4/15/11. Student evaluation of instruction on Digital Measures will be April 21-29 (after the last drop date and before finals.) The Second Grantsmanship Workshop was Friday, March 25, 10 to 2 in Sugar Land and 22 faculty and staff participated. Dr. Verhasselt reported early in meeting on the SACS Reaffirmation of Accreditation will begin this summer. Dr. Verhasselt will attend a workshop this summer on the Quality Enhancement Plan (QEP) to learn what it is that we need to be working towards. Everyone will need to understand and buy into the QEP and what it will mean for UHV.

Financial and Housing Updates – Wayne Beran

Mr. Beran reported that the appropriations has passed the House and is now with the Senate. So far, $2 million a year has been allocated by the House and has gone to the Senate.

Mr. Beran reported that the Board of Regents passed up to 7% for undergraduate and up to 9% for graduates for Tuition and Fee increases. UHV had a public hearing and will probably have a 5% increase. A public hearing was held on April 6, 2011 to take input from students and the public on proposed tuition and fee increases: Tuition designated to increase by $9.50 per undergraduatecredit hour to $108.50 per 12 hours semester credit hour (SCH) and $13.50 per graduatecredit hour to $138.50 per 9 hours SCH.

Mr. Beran also discussed UHV’s student housing timeline from Fall 2011 to Fall 2013.

Enrollment & Student Success Updates – Chari Norgard

Ms. Norgard reported that we will do a no-cost extension for the Title 5 grant for the Distance Learning Academies. The grant will continue into next year until the funds are expended. We have received 118 sophomore applications with 49 sophomore applications accepted. Freshmen recruiting figures currently stand at 1,593 applications with 579 freshmen applications accepted. A Freshman Recognition Reception is set up for May 2nd at 6:00 p.m. Scholarships of $500.00 will be awarded at this banquet. Researching parent associations and updating parent website. We are collaborating with the alumni association for t-shirts to be given to parents when students register. Career Services provides an opportunity for education students to interview with school districts throughout the state; however, due to state financial issues, Career Services has gone from 35 independent school districts that usually participate to around 5. Many schools are not hiring. Career Services is working with Charter and private schools to provide other opportunities for our education majors.

Other Item Reports

Ms. L. Smith stated that two sessions of EEO Training/Sexual Harassment will be held on April 14th. One will be at 10:30 a.m. – 11:30 a.m. and 1:30 p.m. – 2:30 p.m. at UHV.

Dr. Di Leo stated that 10 searches are ongoing and a gaming professor had been hired. Mr. Beran and Dr. Di Leo will attend the TimeGate party in Sugar Land on Friday, April 15th. TimeGate gave an in-kind donation of $750,000 and will launch our gaming program. CentroVictoria has a coming out “Community Pachanga” party starting on Tuesday, April 19th – April 22nd.

Dr. Rossow hired a new recruiter in Sugar Land. He speaks Spanish fluently.

Dr. Rice announced that Chitra Divakaruni will be our May commencement speaker and is the Betty & Gene McDavid Professor of Creative Writing.

Mr. Walyuchow announced that on April 28th the All Sports Banquet will be held at Schroeder Hall at 7:00 p.m. The softball team is #10 and will be playing in San Marcos, CA and baseball will be playing in Georgia.

Dr. Tart announced a total of 83 nursing students attended coffee with the dean. May 5th will be an on-site visit from the Texas Board of Nursing as well as the Spring Nursing Forum. The DECs and Master’s Essentials have been approved thereby necessitating a curriculum revision for the undergraduate and graduate programs.

Meeting was adjourned at 11:20 a.m.
Submitted by: Faye Landry

SACS Reaffirmation 2014