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University of Houston-Victoria

University Of Houston-Victoria

President's Office

9:30 A.M., August 24, 2011
President’s Conference Room
Meeting Minutes

Members Present: Akins, Beran, Bergstrom, Castille, Dahlstrom, Di Leo, Ferguson, Mundy, Nelson, Niroomand, Norgard, Prince, Rice, D. Smith, L. Smith, Tart, and Walyuchow

Marketing Representative: Cobler

I. Organizational Business

--The August 10, 2011 minutes were approved with a correction noted. Dr. Akins requested a change to the minutes to correct a comment he made from “uncapped” to “untapped.”

II. Business

Dr. Castille requested, since it was his first meeting of the President’s Cabinet, that everyone introduce themselves. Dr. Castille said the UHS Board of Regents confirmed his appointment as President of UHV last week and he is pleased to be here. He said Victoria is a welcoming and people friendly place.

He welcomed Dr. Diane Prince, new Interim Dean of the School of Education and Human Development, to the cabinet meeting.

A. Convocation Discussion–Dr. Margaret Rice

Dr. Rice shared a handout titled “Convocation: Meaning, Value, Purposes and Practices,” and noted that convocation in higher education is defined as an assembly of members of the university community:

  • To celebrate new students' entry into higher education
  • To officially welcome or induct new students into the university
  • To build a sense of group identity or community among members of the entering class

This was followed by a discussion on:

  • Whether UHV should have one or two convocations, one in Victoria and one in Sugar Land
  • Whether new employees (faculty and staff) should or should not be introduced
  • Whether students should or should not be included
  • Whether lunch should or should not be served
  • When is the best date/time to hold convocation if students are included

Dr. Smith reminded everyone that last year’s budget constraints and changes in the coding of luncheons by the System is why the luncheons were removed from last year’s convocation.

After a round of discussion, Dr. Castille said he wants to hold two convocation addresses, possibly an hour long with a reception after each. Dr. Rice will work on confirming a date for these events.

B. Academic Affairs Updates–Dr. Don Smith

Dr. Smith said the priorities for the Academic Affairs office for the Fall semester are:

  • Community colleges and transfers
    • Update and expand 2+2s
    • Work on relationships and recruitment efforts
  • Complete the process of updating the Faculty Manual
  • Address the drop in rate of return of student evaluations since moving to Digital Measures
  • New programs coming up--Spanish, B.B.A. in Finance, Family Nurse Practitioner
  • Nursing Consortium
  • Take an informal request to the Provost Council for a new Nursing program in The Woodlands
  • Need to start faculty hiring process earlier in the year—new position requests need to be submitted earlier to the Budget Committee
  • Institutional Effectiveness unit will be working on the SACS preparedness for the coming year—review processes and see what we need to do for the new procedures and to what extent to which we can realize efficiency and greater cohesiveness

C. Financial and Housing Updates–Wayne Beran

Mr. Beran reported the Board of Regents (BOR) approved UHV's budget at last week's meeting. They also approved UHV's request for a 252 apartment style sophomore housing project. This request must still go before the Coordinating Board for approval. He said the Coordinating Board's Space Usage Efficiency (SUE) report will be adjusted by reducing the number of classrooms by 40% to meet SUE requirements. The reduced classrooms will be converted to student study space, meeting space, and faculty/staff offices. The SUE score shows how efficient a university is using their classrooms and labs. As we grow, these rooms will convert back to classrooms. Mr. Beran said since Jaguar Court is a leased facility, the building will have to pass city regulations, such as fire alarm systems, sprinklers, emergency lighting, etc. The Jaguar Court may be rather empty this year so the facility will probably be rented out to companies. Capstone Company is still interested in buying the apartments across the street for student housing.

D. Enrollment Updates–Chari Norgard

Ms. Norgard provided an enrollment update: semester headcount 4,282, last year 3,928, budgeted 4,259; semester credit hours 36,988, last year 33,745, budgeted 33,745. She discussed the freshmen breakdown by academic school/plan with a total of 180 (SoAS 115, SBA 37, and SoEHD 28). There are 56 new sophomores in Victoria for the fall semester. As of the beginning of last week, there were 1,700 students who had not paid. However by the end of the week, most of those had paid, so 322 were ultimately disenrolled. 211 of those have already reregistered.

She reported that our Financial Aid office disbursed 75% or over $8M in financial aid to our students on the first day of class. This semester Jaguar Hall has 183 residents, with 10 resident assistants and everyone is housed in this dorm. Following these statistics, there was a discussion on the freshmen recruiting effort. Overall the fall semester enrollment is up, but down in first-time freshmen.

Student Senate President Emily Bergstrom said she felt that freshmen students have a great first impression of UHV this year.

E. Other Item Reports

Dean Tart reported Eugenia Blomstrom, an assistant clinical professor in the School of Nursing, received the Excellence in Nursing Silver Medal in the faculty category from the Good Samaritan Foundation.

She said on –

  • September 1st – there is the 10th Annual Scholarship Dinner, honoring the 2011 UHSSL and Fort Bend Alumni Club scholarship recipients
  • September 10th – there will be the Fort Bend Chamber of Commerce Educational Symposium "Healthcare Initiatives: Trends, Reform and Initiatives"
  • September 15th – she will chair the Good Samaritan Foundation Excellence awards luncheon

Dr. Dahlstrom invited everyone to a Library Open House, to learn about the services and resources they provide on September 15th, from 9:00 a.m. through 1:00 p.m.

Ms. Norgard reminded everyone of the Silkey BBQ Benefit this Saturday, from 11:00 a.m. to 2:00 p.m., at the Central Church of Christ. An account has been set up for the Silkey family at the First Victoria National Bank on John Stockbauer only, under Lynn’s name.

Dean Di Leo reminded everyone of Davis Schneiderman’s visit, the first of the Fall 2011 ABR Reading Series guest speakers, on September 1st.

Dean Prince said the SoEHD classes are going well and thanked everyone for working with her and assisting her in her new role.

Mr. Walyuchow invited everyone to the first soccer game on September 3rd at the Cage.

Ms. Mundy reported the "Night for the Jaguars" athletic event was well received and the community is very supportive of our athletic programs.

Meeting was adjourned at: 11:25 a.m.
Submitted by: Kathy Walton

SACS Reaffirmation 2014