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University of Houston - Victoria

President's Office

9:30 a.m., Wednesday, October 13, 2010
Meeting Minutes

Members Present: Dahlstrom, Di Leo, Ferguson, Devick-Fry, M. Harrison, LaBrecque, Mundy, Niroomand, Norgard, Ruschhaupt, Rice, D. Smith, L. Smith, Tart, Zafereo, Walyuchow

Absent: Beran, Rossow

I. Organizational Business

-- Dr. LaBrecque moved and Mr. Ferguson seconded to approve the minutes of September 22, 2010 as presented.
Motion Carried Unanimously

II. Business

President's Annual Report

Marketing Director John Ellis announced the theme of this year's President's Annual Report is "A Year of Firsts."

Community Campus — Dr. Don Smith

Dr. Smith shared a handout titled "The Community as a Campus-A Concept and Possible Initiative," with cabinet members. In this document, he explained that the concept of a community campus came up in discussions with faculty members. By allowing the community to be an extension of UHV, the university could provide students with cultural, fitness and educational opportunities that it now lacks. UHV has an obligation to help students grow as citizens and providing this kind of learning environment is important to recruitment and retention. Dr. Smith noted that further review and discussion is needed and that he will get a group of faculty and staff together to serve on a steering committee.

Academic Efforts — Dr. Suzanne LaBrecque

Dr. LaBrecque discussed various projects the Academic Affairs is working on:

  • The Promotion and Tenure (P&T) Committee received its charge for the upcoming year's promotion and tenure requests. This committee serves as an advisory committee on P&T for the provost. Even though the P&T faculty portfolios are submitted electronically for review, the committee meetings will be held face to face.
  • Assessment workshops for academic program coordinators/directors have been scheduled for every Monday, alternating between Victoria and Sugar Land, for training on how to measure and document effectiveness. All unit assessments are due by February 2011 and will be included with the SACS Fifth-Year Interim Report.
  • The Faculty Manual Committee is meeting to discuss the revised draft of the manual. Dr. LaBrecque noted that due to three major administrative shifts, UHV has had to readjust how it does business and the Faculty Manual must reflect these changes.
  • HB-2504 required web pages continues to progress with 86% of UHV's faculty members having submitted the curriculum vitae and course syllabi.
  • Thirty-seven faculty members responded to a survey on the five common questions used by all the schools. The input received was thoughtful and meaningful. Some questions were modified and will go to the November Faculty Senate meeting for approval. The school deans agreed to use existing school evaluations of instruction for the fall semester and a staff member from each school will add these existing evaluations. For the next five years, UHV will be using Digital Measures for student anonymity and a quick response. Faculty evaluations will be removed from Black Board.
  • This semester for the first-time UHV has a process in place called “Academic Success Referral.” This system allows faculty members to identify students who may be struggling by posting a “U” for unsatisfactory as a mid-term grade. An Academic Success Committee member will contact the student to offer support and provide assistance.
  • The Provost Council has added a new first step to the new academic program approval process which is a two-page executive summary of the proposed program with a needs analysis and budget projection. This executive summary needs to be approved by the UHS Vice Chancellor for Academic Affairs before faculty can write the curriculum proposal.

University Sponsorships — Dr. Margaret Rice

Dr. Rice gave cabinet members a draft handout on University Guidelines for Sponsorships and a Sponsorship Evaluation Sheet. In facing cost cutting measures, sponsorship guidelines have been established when requesting sponsorship funding from the president's cost center. If the request for presidential funding is denied, the division may then use their own funds to sponsor the event. If the department uses their own funds to sponsor the event, the same guidelines may be helpful. The Sponsorship Evaluation Sheet should be used to request a presidential sponsorship or sent to the President's office to help prevent duplicate sponsorships for the same event if the department is sponsoring.

Retention & Academic Success Referral — Chari Norgard

Ms. Norgard shared retention activities currently being used:

  • Mentoring Program is one of UHV's best retention efforts.
  • Academic Success Referral allows faculty to post a "U" for unsatisfactory as a mid-term grade. The process sends the student’s name to one of the Academic Success Team members that in turn contact the student. In some cases, this serves as a “wake-up” call for the student. The Academic Success team are using colorful postcards in dorm mailboxes for notifying the freshmen that the referral team needs to talk to them.
  • Weekly report on who withdraws from the university—so far this semester 146 students have withdrawn. Ms. Norgard indicated the withdrawals are being tracked to identify what factor caused them to withdraw. An exit survey is being developed.

Ms. Norgard thanked the Budget Committee for approving a Retention Director position.

Development Report — Mark Zafereo

Mr. Zafereo reported that Amy Mundy and Jeffrey Di Leo were instrumental in the successful $25,000 H-E-B Tournament of Champions grant in support of UHV scholarships. Advancement continues to work on expanding their individual list of possible donors. Mr. Zafereo reported Advancement is working on several grant proposals. He said this is going to be a challenging year but he and his staff will work hard to meet and exceed our goals.

Other Item Reports

Dean Niroomand announced the next School of Business seminars will be October 22nd when two marketing professors will present their papers on their most recent research projects. He said that he was pleased to see about 40 people attending the first of the research seminars showcasing UHV's Business faculty. This year's Princeton Review guide titled The Best 300 Business Schools-2011 Edition, has ranked the University of Houston-Victoria School of Business Administration as number three for the greatest opportunity for minority students. For this edition, the opinion collected were from more than 19,000 students at the best AACSB-accredited MBA programs in the world.

Dean Di Leo reported he had met with the Sugar Land Economic Development Corporation and TimeGate Studios. TimeGate Studios is a video game developer based in Sugar Land that wants to partner with UHV in our gaming program. He passed around a copy of Charles Spurlin's book titled "Port of Victoria" that was produced by UHV's own University Press of Victoria. Dean Di Leo encouraged everyone to attend the Community of Readers series kick-off event on Thursday. This series first guest authors, Jodi Wright Gidley and Jennifer Marines, will discuss "City on Stilts" and about the rebuilding process following the 1900 hurricane in Galveston. Dean Di Leo noted the $25,000 H-E-B Dn3 Scholars award is the first funding UHV has received from H-E-B. This scholarship will provide a resume building opportunity for students.

Dean Tart said the School of Nursing (SoN) held it first ever Preceptor Workshop for nurses. She reported 32 nurses participated from all around the Victoria and Fort Bend area. On November 12-13, the UHV SoN Fall Forum will take place in Sugar Land with the SoN hosting the MD Anderson workshop on "Cancer Screening for Nursing in Rural or Medically Underserved Areas of Texas." Over a 1,000 people have been invited to the forum. There will be an evening charter induction ceremony for UHV Nursing Honor Society (NHS). The NHS is being sponsored by Beta Beta Houston Chapter of Sigma Theta Tau International Honor Society of Nursing.

Ms. Mundy reported the turn out for the "Welcome UHV" event at Greek Brothers was overwhelming with over 125 students present.

Mr. Walyuchow reported that Academic Success is working with Cheryl Hodges and sending out emails to faculty for student athletes to assist those struggling and praise those staying on top of things. He said there were 120 faculty, staff and students in attendance at the soccer match on Friday and he appreciated those that attended. There was a crowd of 200 at the match.

Dr. Devick-Fry said she plans to attend the first University Faculties Executive Council (UFEC) meeting at UH Main with Dr. Ron Sardessai.

Ms. Ruschhaupt reported the Student Senate sponsored kickball tournament to raise funds for breast cancer awareness was moved to November 6th. The 6 Student Senate members that attended the American Student Government Association National Summit felt they had learned a lot. One of the ideas they returned with, and plan to initiate, is a student-based newspaper. She also brought to cabinet’s attention that students are complaining about VC people coming over to smoke in front of UHV buildings. A brief discussion followed on this issue, with more discussion to follow.

Dr. Dahlstrom stated the Korean War Conference was successful and well received. The library is trying to fill some vacancies.

Dr. Rice requested any questions concerning the President’s Annual Report be directed to her. She reported that 3 departments have provided names of their invitees so far. If you have a nomination for the Community Partnership Award please provide your nomination to Dr. Rice.

Meeting was adjourned at 11:10 a.m.

Submitted: Kathy Walton