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University of Houston - Victoria

President's Office

9:30 a.m., Wednesday, April 28, 2010
Meeting Minutes

Present: Barr, Beran, Dahlstrom, Di Leo, Ferguson, Garino, Hudson, LaBrecque, Norgard, Rice, Rossow, Schnebly, L. Smith, Tart

Absent: Cadle, Mundy, Niroomand

Guests: Kristen Lindley, Ash Walyuchow

I. Organizational Business

--Minutes of April 14, 2010 meeting were approved as written.

II. Business

Athletics Update – Ash Walyuchow

Mr. Walyuchow announced that in today's paper, the Victoria Advocate had great Senior Day coverage. He thanked Chari Norgard and Denee Thomas for accommodating the soccer applicants that participated in April 17th Jag Open House. To date UHV has 120 soccer applicants. Out of these applicants, 61 met with Admissions and Financial Aid at the Jag Open House. Mr. Walyuchow said there will be 50-60 selected to play soccer at UHV next year. Currently UHV has 60-70 student candidates interested in playing golf. Coach Keri Lambeth received her 100th softball win yesterday. The Association of Independent Institutions Conference softball tournament will be held in Victoria May 6-8, with 16 teams, 100 coaches and 300 people coming in town for the tournament. The Jaguar baseball team, last year's defending conference champions, once again qualified for the Association of Independent Institutions Conference Baseball Championships. Mr. Walyuchow said there is a lot of excitement in the community concerning golf; $85,000 has been raised so far for scholarships. He is also working with Omar Rachid in raising funds for soccer. He reported there will be 100-120 athletes this fall at UHV; 70 of those will be freshmen. The NAIA Softball Tournament Banquet will be held on May 5th at 6:00 p.m. at Schroeder Hall.

Efficiency/University Improvement Study – Kristen Lindley

Ms. Lindley presented a PowerPoint presentation on the results of the efficiency project process. This project went back as far as October 2009 to identified suggestions of which 69 were identified. In November 2009 a survey was distributed and 37 suggested efficiencies were identified. Ms. Lindley noted approximately 18% of the suggestions had already been implemented. From the Efficiency Survey areas of efficiencies needed included equipment, forms, online classes, PeopleSoft, Financial Aid, web pages, training and travel. Ms. Lindley passed out a list of suggested efficiency measures to those of the President's Cabinet that had suggestions that needed addressing. She listed the "Steps to Evaluating Suggestions" as: identify responsible entities; meet with appropriate staff; evaluate reasonableness of suggestions; determine outcome measures and follow up. Ms. Lindley said the information is useful but may identify some measures for further information before making decision to discuss as a group. If further discussion is needed it was requested the item be sent to Kathy Walton to add to the cabinet agenda. When questioned about a timeline, Ms. Lindley said that the sooner the better, but that these items should not take precedence over more important things.

III. Roundtable

Dean Rossow reported the School of Education and Human Development had its first meeting of their community-wide advisory committee. He reported the SoEHD is working on hypermedia and literacy with 15 new courses and 4 new programs planned for next year.

Dr. Hudson reminded cabinet members that a list of all advisory committee members should be sent to him prior to requesting individuals to serve on a committee.

Ms. Barr provided the results of the Day Care Center survey, indicating she felt the response rate was exceptional. The response total was 267; with a rate of 78% staff; 40% faculty and 2% students. Of that 205 people strongly agreed there is a need for a day care. Of the student responses, 42% said they use child care. After a brief discussion cabinet members expressed an interest in looking at the data and requested Ms. Barr distribute the report and bring it back to cabinet set in a contextual research format. Ms. Barr agreed. She also polled cabinet members to see if they would be willing to purchase a UHV tumbler as a fundraising item.

Mr. Ferguson noted in moving into single userid/single password that ePARs (electric Personnel Action Requests) must be prepared, submitted and approved before accounts can be created. Information Technology's on-line forms requesting access must be signed in person. Mr. Ferguson is hopeful the single userid sign-on will be ready sometime this summer.

Dean Di Leo reported that Dagoberto Gilb, executive director of Centro Victoria, will have a baseball article in the New Yorker magazine in May. This past Saturday's De Leon Symposium went well and was well attended with 40 attendees. The School of Arts & Sciences have increased their grant requests; between federal and state there are $4.5 million in requests out. Dean Di Leo thanked Angela Hartman and Amy Mundy for their exception help on these requests. The Spring 2010 ABR Reading Series last guest speaker, Bret Johnston, presentation was well received with a full house in attendance. Dean Di Leo also reported a wonderful reception in Mr. Johnston's honor at the home of Chris and Tenna Thompson.

Dr. Rice announced there will be 364 students participating, 43 faculty members, 9 administrators and 13 guests at the spring commencement. UHV will have its first sign language interpreter at this commencement.

Mr. Garino said he had assisted at the April 17th Jag Open House and had enjoyed meeting the students and would do it again. He said these new students spoke to him on various ideas and subjects such as study abroad, fashion shows and fraternities. He also reported that some students told him they had been accepted at other universities but are coming to UHV.


Ms. Norgard thanked Mr. Garino for being a great ambassador for UHV.

Dr. Hudson reiterated Mr. Garino's outstanding leadership and said as UHV goes forward testimony from students is a very powerful message.

Mr. Beran reported there will be an article in the May publication of the University Business Magazine on hotels to dorms. Currently we are working on a leasing agreement with the American Campus Communities. Mr. Beran said UHV is moving forward on Jaguar Hall; the furniture order will be out by the first week of May. Mr. Beran announced that Rockport is hungry for a UHV presence there. In order to keep the UHS Board of Regents (BOR) updated, Mr. Beran will have to report to the BOR on May 12th on the dorm change of scope. He will also have to report to the Texas Higher Education Coordinating Board on the slight change of the scope.

Dr. Dahlstrom reported that the summer library hours (June 1st through August 6th) will be Monday-Thursday, 7:45 a.m.-9:00 p.m.; Friday, 7:45 a.m.-1:00 p.m.; Saturday, closed; and Sunday, 1:00 p.m.-6:00 p.m. He stated that next week is "Choose Privacy Week" and that he would send an email with more information about privacy rights in the digital age.

Dr. Schnebly stated she had no real update. The Faculty Senate met last week and the Faculty Council will meet on May 7th, 1-4 p.m., in UC Rm. 303.

Ms. Norgard announced a new downward expansion report would be coming out on Monday. As of yesterday UHV had over 1,040 applicants, 326 of those have been approved and 147 of those on the "firm" list. This list is a very conservative list of those students that responded to Dr. Hudson by email or that has submitted housing or parking forms. Ms. Norgard reported the top candidate has been interviewed for the housing director's position and will be on-campus by mid-May. Official housing deposits are being accepted this week. UHV has conducted tours for 401 visitors in the month of April. Ms. Norgard reported she has received positive feedback from the April 17th Jag Day. A campus steering committee will be established this summer to work on next year's Jaguar Days. Job ads are out for the RA (Resident Assistants) positions. Currently 2 UHV students are interested and are to be interviewed. There are 4 soccer players that have also expressed an interest in the positions. Ms. Norgard reported on a talk with Citizens Medical Center on a preferred medical agreement to include clinic hours of 8 a.m. to 5:00 p.m.

Ms. Smith passed out a brochure on "Helicopter Parenting" that will be presented by Ron Klinger, Assistant Director of Organization Development at UH-Clear Lake. She also announced that Marie Garcia had resigned.

Dean Tart announced the School of Nursing has an ad for summer enrollment, pushing the Nursing faculty loan repayment. She reported SoN had their advisory committee meetings last week. This week and next week Dean Tart will be attending lunches and dinners for Nursing alumni. She reported 98% of the Nursing graduates are UHV alumni. The UHV Spring Nursing Forum will be in Victoria on: May 7th Female Cancer Screening Workshop, 7:30 a.m. – 4:30 p.m., in the Multi-Purpose Room and May 8th Clinical Application Practice, 9:00 a.m. – noon or 1-4:00 p.m. in the office of Jean Gisler, at 3004 Sam Houston Drive. Dean Tart reminded cabinet members of the SoN pinning ceremony honoring RN to BSN graduates and the first MSN graduates in Victoria on May 15th at 11:30 a.m., in The Victoria College's Fine Arts Auditorium.

Dr. LaBrecque announced there will be a September 17th grant workshop for faculty. She reported she had a phone conference meeting to discuss UHV's plans for the UHS Strategic Planning presentation at the CB meeting in October. This Friday Dr. Schnebly and she will have a phone conference with the same group to discuss the strategic plan for Fort Bend County. Dr. LaBrecque reported UHV has 2 bachelor programs, Spanish and Creative Writing, and 1 master's program in Adult and Higher Education waiting to be addressed by the Provost Council. She reported the deans and Faculty Manual Committee have requested a couple of weeks to review the draft on the Faculty Manual prior releasing it for faculty review. Reformatting and editing the document have taken longer than planned. Dr. LaBrecque reported 14-15 new faculty members have been hired for next fall, which translates to 125 full-time faculty.

Dr. Hudson reported he and Amy Mundy had a good meeting with Jeff Deist, Chief of Staff for the Honorable Ron Paul. Mr. Deist indicated that UHV's earmark, for a Forensics Lab, is the only UHS earmark that has not been pulled. Dr. Hudson said Chari Norgard, Denee Thomas and Macarena Hernandez will be speaking at the May 18th BOR meeting. In closing, Dr. Hudson requested that administrators be cognizant on the issue of closing staff offices.

Meeting was adjourned at 11:40 a.m.
Submitted by: Kathy Walton