9:30 a.m., Wednesday, May 14, 2008
Meeting Minutes

Present: Beran, Bullock, Di Leo, R. Faulk, Ferguson, Hudson, LaBrecque, Neill, Norgard, Ramamoorthy, Rice, L. Smith, Stansell

Absent: Dahlstrom, Phillips, White

I. Organizational Business

Dr. LaBrecque moved and Dr. Ramamoorthy seconded to approve the minutes of April 30, 2008, as presented. 
Motion Carried Unanimously

II.  Business

A.  Policy A-16 Telecommunication User Guidelines/Responsibilities--Greg Fanelli

Director of Business Services, Greg Fanelli, brought before cabinet a rewrite of this policy to comply with IRS rules on listed property.  Employee communication needs, including home/mobile internet services considered as necessary by the university for operations will be provided a communication allowance as the standard.  Cell phones and related telecommunication devices purchased by the employee through a communication allowance do not have usage restrictions since they are considered the property of the employee.  Due to recent IRS audits of higher education, the policy rewrite was recommended by Don Guyton, UHS Internal Auditing.  Policy was reviewed by UHS Office of General Counsel. 

Dean Bullock moved to approve and was seconded by Dr. Ramamoorthy. 
Motion Carried Unanimously

B.  Incentive Funding Data General Academic Institutions—Wayne Beran

Mr. Beran reminded everyone of a cabinet discussion back in September 2007 concerning a $100 million incentive funding that was being set aside by the governor.  Mr. Beran reported the decision on how this money was to be distributed has been a slow process.  Due date for distribution was last January.  Currently the incentive funding is being broken down as follows—Critical Fields and/or At Risk Baccalaureate Degrees; Baccalaureate Degrees; and Baccalaureate and Graduate and Professional Degrees. 

III. Roundtable

Mr. Ferguson indicated Information Technology will have an internal security audit this next week.  He stated that Academic Council had voted to terminate the contract with eSmart.  Mr. Ferguson noted that UHV’s contract with eSmart ends on August 31, 2008.  UH, eSmart’s largest customer is renegotiating their contact and Mr. Ferguson is working with UH on trying to get a better option for UHV.  A short discussion on whether it would be better to use the library’s online textbooks followed.

Dr. Rice reported she is still working on the downward expansion report.  Currently she is reviewing models of former upper level downward expansions of UT Brownville and UT Tyler.  She thanked those that supported the spring commencement, and noted the fall commencement will be Saturday, December 13, 2008, at 11:00 a.m., at the Katy Merrill Center.

Dean Stansell announced 17 faculty members from the School of Education and Human Development participated in the commencement ceremony last Saturday.  This number represents 74% of the school’s faculty members.  Enrollment for summer in SoEHD is up by 100 SCHs compared to this time last summer.   He stated enrollment is especially strong in the VOICE program, and the overall increase should be higher than current numbers suggest.  Dr. Tim Berkey will assume the role of Chair of Graduate Programs as of July 2.  He replaces Dr. Andria Young in this position.  Dean Stansell reported the AED search committee are considering a candidate for their vacant faculty position and hopes to be inviting this individual to interview soon.  Dr. Barba Patton is planning a math camp for the elementary school students again this summer, in response to the many requests they have been receiving after last year’s successful camp.  He concluded by saying the SoEHD’s search for an On Line Support Technician is progressing and if any department anticipates adding a staff member requiring good technical and customer service skills, there are some attractive candidates in the area. 

Mr. Beran stated he appreciated the Academic Council looking at the travel policy and he will be bringing the policy to the next cabinet meeting for approval.  He is working with the county, UHS and city on a partnership with the city of Sugar Land on grounds and facilities for the UHSSL campus.  Mr. Beran said the Regional Economic Development Center proposal is at the Coordinating Board for approval, and the next step being a bonds election.
Dean Di Leo reported the School of Arts and Sciences is up in enrollment and applications.  He noted SoAS had applied for a $3,000,000 grant from the Greater Texas Foundation for a master's degree for middle school math teachers and that the proposal has reached the finalist’s list.  Dean Di Leo announced that Dr. Andrew Baerg has been asked to be the keynote speaker at a gaming conference in Japan this summer.  An offer has been submitted for the Humanities Dean’s position.  The SoAS Endowed Professorship paperwork is going through the legal process.

Mr. Faulk announced he had been working with Laura Smith and expressed his appreciation for her assistance on the Fitness Release Program Proposal.  He said he hopes to have the policy finalized by the end of the month.  Mr. Faulk announced the Staff Council is in the process of establishing a committee for the election of next year’s officers.

Dr. Ramamoorthy announced the last meeting of the Faculty Senate was May 2.  May 23 will be the next UFEC meeting with the chancellor.  He reported the Faculty Council endorsed the UHV Faculty Scholarship.

Dr. Neill reported the Nursing Dean Search Committee had just completed a telephone interview with a candidate and will be inviting her to campus for a visit.  She thanked the Budget Committee for early approval of a Senior Secretary position at the UHSSL campus.  She announced that UHV had met all contingencies for the Texas Higher Education Coordinating Board approval of a Master of Science in Nursing (MSN) with a major in Nursing and programs in Clinical Nurse Specialist (CNS) and Nursing Administration.  She also reported that all masters’ classes have made for the summer.

Ms. Smith stated there is still an integration piece to be completed before the Applicant Tracking System is up and running.

Ms. Norgard announced that Trudy Wortham, UHV Registrar, will be in Sugar Land and Cinco Ranch this week to assist those with student PeopleSoft issues and requested cabinet members encourage those in their areas with needs to contact Ms. Wortham.  She reported we continue to get 70-80 applicants a week.  A brief discussion followed concerning a handout Ms. Norgard provided on SCH and headcount.

Dean Bullock reported that the School of Business Administration has surpassed last summer’s semester credit hours; 2008 summer semester credit hours are up 10% over last year at this time.  He announced the Texas Principals Excellence Program (TxPEP) will be expanding, 15 webinars to 50 and 500 attendees to 800.  He stated last year’s satisfaction rate was 95% with the webinars.  Currently he is working with the Houston Community College in Katy on a China partnership for an English Second Language program.

Dr. LaBrecque said her role as a member of the Victoria College’s Presidential Search has been completed with the announcement of Dr. Robert Musgrove as the finalist.  The deans with assistance from Chari Norgard and Tong-Ai Zhang are planning a mid-September all university retreat to focus on assessment with a special segment on the changing faculty role for faculty.  The invited speaker will be Dr. Marilee Bresciani from San Diego State University. 

Dr. Hudson announced there are two available seats on the President’s Regional Advisory Board (PRAB) for this next year and requested any suggestions to fill the vacancy be shared.  The new web design will be shared with cabinet in early July allowing time for feedback prior to fall registration.  Dr. Hudson congratulated our UHV Jaguar Softball team and announced the Jaguar’s were well represented with the largest crowds at the playoffs.  Work will begin on Legislative Appropriation Requests in early June through July.  Dr. Hudson requested cabinet members remind their staff members to not clog up the system with unprofessional emails.  There was a brief discussion on the increased email spam, with Mr. Ferguson noting it is the time of the year and our system is having trouble keeping up.  In Mr. Phillips’ absence, Dr. Hudson announced Amy Mundy has begun her new job in University Advancement and joins us with ideas for advancement in Victoria.  In closing, Dr. Hudson announced he will be out of the office June 9-July 2.  There will only be 1 June cabinet meeting, with the date to be announced.  Dr. LaBrecque will conduct the June meeting in Dr. Hudson’s absence.

Meeting adjourned at 11:30 a.m.
Submitted by Kathy Walton