University of Houston-Victoria
Policies

Notary Public Services

Section: General Index: A-12

Policy

Notary Public services will be provided as a service to faculty, staff, and students during regular offices hours, Monday through Friday. A Notary Public has the same authority as the county clerk to take acknowledgments or proofs of written instruments, protest instruments permitted by law to be protested, administer oaths, take depositions, and certify copies of documents not recordable in the public records. A Notary Public shall sign the name under which commissioned on all such written instruments.

The Notary Public reserves the right to reject a request for notarization if the person requesting services seem suspicious or if the requested notarization is questionable.

Definition

Notary Public - a qualified, commissioned officer of the state, whose signature is accepted by the Courts of Texas as being from a credible, disinterested person whose official act is deemed truth unless disproved.

Procedure

Those in need of notary services are requested to bring the following items when they need a notarization:

  1. Document to be notarized (unsigned) please include all needed copies of the document
  2. Driver’s license or other state or university issued picture ID

Notary Public Services are currently available from the following areas:

Office of the Provost

Student Affairs

Human Resources

UH Katy Campus - Office Coordinator

Application Process for New and Renewing Notaries

Notaries employed by a state agency are not required to purchase a notary bond.  However, all other notary regulations must be followed.  An application for appointment as Texas Notary Public – No Bond must be submitted to the State Office of Risk Management (SORM) along with a State Employee Acknowledgement Form, and payment from the University, which will also serve as proof of employment, payable to the Secretary of State.  Complete information concerning regulations, the application process and the necessary forms are available on the State Office of Risk Management website. (References)  Once the three items have been received by SORM and verified, SORM will forward the application on to the Secretary of State’s Office for commission issuance.

Requests from a department supervisor for an additional or new public notary must be in writing and approved by the department’s cabinet level supervisor.  The approval should be kept on file with the notary application forms.

References

  1. Texas Government Code 406.016
  2. SORM – Application Process for Texas Agencies

Approved:

Signature Obtained

Raymond V. Morgan, Ph.D
President

Date
10/17/17

Next review date: October 2022
Origination: Administration and Finance