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University of Houston - Victoria

Office of the Vice President for
Administration and Finance

SECTION: HUMAN RESOURCES INDEX: C-28

SUBJECT: DIRECT DEPOSIT OF PAY

POLICY

This document establishes policy regarding the direct deposit of employee’s salaries. The requirement for direct deposit applies to all UHV employees who are paid through the University of Houston System payroll office and complies with UH System Administrative Memorandum 03.D.07. (References)

PROCEDURE

The UHV Payroll Manager will provide procedures for direct deposit to new employees at the time new hire paperwork is completed.

All UHV employees have access to change and update their direct deposit information online through Employee Self Service (P.A.S.S) or sign up for a pay card administered by a financial institution appointed by the U.H. System. Employees who are unable to enter their direct deposit information in P.A.S.S. should seek assistance from the UHV Payroll Manager in the Office of Human Resources. (References)

After verification from the financial institution is received by the System that a test deposit was successful, automatic direct deposit of payroll funds will occur. Employees may then print or view the earnings statement portion of their paycheck online in P.A.S.S.

Employees are encouraged to contact the financial institution directly to confirm the deposit to their account. Although financial institutions normally make deposited pay available no later than payday, each financial institution has its own policy. Each employee is responsible for verifying the deposit has been made prior to expending the funds.

If a problem occurs that cannot be readily resolved between the employee and the financial institution, the employee should contact the UHV Payroll Manager, who will coordinate problem resolution with the UH System Payroll Department and the System Treasurer’s Office.

It is important that personnel action requests (PARs) for the ending of assignments be processed promptly to ensure that direct deposits of pay be terminated at the appropriate time.

Employees may request that funds be directly deposited to more than one bank account as designated in P.A.S.S. Employees enrolled in the pay card program do not have the option of depositing funds into multiple pay cards. All financial information should be verified by the employee to ensure that funds are deposited into the employee’s account(s) accurately and timely.

If bank account information changes for employees receiving direct deposit, employees are responsible for updating the information in P.A.S.S. in a timely manner and should contact the UHV Payroll Manager in Human Resources if there are any questions.

Contact Information:

UHV Payroll Manager:

PrescottD@uhv.edu
361-570-4803


References:

  1. UHS Policy 03.D.07, Direct Deposit of Salaries
  2. P.A.S.S. Employee Self Service Login
  3. UHV Office of Human Resources

 

Approved by:

Signature Obtained
Philip Castille, Ph.D.
President

08/19/13
Date


Next review date: August, 2018
Originating Department: Human Resources

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