University of Houston-Victoria

Institutional Compliance

January 27, 2016 Minutes

Meeting Minutes for 2016 ~ Quarterly Meeting
Wednesday, January 27, 2016 (2:00-3:00 pm)
UW Conference Room A

Minutes approved by committee on February 2, 2016.

Committee members in attendance: Tim Michalski, Sharon Bailey, Dr. Yong Glasure, Angela Hartmann, Brandon Lee, Carolyn Mallory, Kevin Myers, Eric Mims, Denee Thomas, Val Walden, and Susie Motal.

Committee members absent: Dr. Teresa LeSage Clements, Jesse Pisors, Laura Smith, Dr. Dimitri Sobolev, Michael Wilkinson, Ashley Walyuchow, and Trudy Wortham.

OPENING

The meeting was called to order by Tim Michalski, UHV Compliance Officer and committee chair at 3:10 pm.

Reports and intra-quarter meeting notes

The committee reviewed:

  • minutes from the October 28th meeting no changes made and will post to the institutional compliance website as approved this date.
  • UHV Quarterly report ending December 31st – all looks good
  • UHS Executive Summary Report ending December 31st received as a draft format until approved by all UH System campuses and will be presented to the Board of Regents. The report shows all activities.

Tim Michalski attended the UHS Compliance Committee meeting in Houston on January 13th.

Compliance Related Activities

Campus Carry Policy / Procedure – Tim Michalski – in August 2015 a bill was passed allowing students to carry on campus with the concealed handgun license effective August 1, 2016. In December, the campus carry committee presented a draft proposal to Dr. Morgan, Interim President for review. Texas Attorney General Ken Paxton issued an opinion regarding the Campus Carry bill which confirms our belief that exempting dorms exceeds the authority of the law but you can restrict areas such as biohazard labs or areas with children. At UHV about 3% of students are 21 or over, there are risks we will need to address. Open carry is also another law approved that is not approved for the campus yet. After Dr. Morgan approves the draft, then sent to legal and the Board of Regents then subject to legislative committee.

V. Round Table
(Each committee member is invited to comment on any other compliance, fraud, training or other issues and activities either related to institutional compliance or of general interest to the group).

Kevin Myers, Facilities Services - stated the fire marshal was on campus doing a walk through and Facilities personnel will work on rectifying any infractions listed on the report. All aluminum wiring has been removed from Jaguar Court.

Dr. Yong Glasure, School of Business reported all good at the start-up of the semester for the School of Business.

Eric Mims, Technology Services – reported he is working with HR to create training on the classification of data reporting. The data owners have the responsibility of classifying their data. Data users must abide by that classification. Data Custodians use the classification to determine how the data will be stored and how regularly it will be backed up. JagSpace is an alternative and is complete encrypt workspace to protect your data / information which is stored on a collection of servers to backup data. JagSpace will provide one place to access university critical software through a single sign on – email, PeopleSoft, Blackboard, etc.

Susie Motal, Business Services - discussed with the absence of Genaro Cortez who assumed some of his functions.

Sgt. Travis Gundelach, Police will handle assignment of all security duties. Automatic door scheduling operation will be handled by James Garcia, Tech Services and Tracy Damborsky, Facilities. Tim mentioned the new position will assume more of an emergency management role for UHV and Genaro will return part-time and assist the new hire manager with various reporting.

Val Walden, Finance – reported the department is updating procedures.

Denee Thomas – reported on behalf of the Division of Student Affairs – the “Salutation” effort to ensure all students are aware of sexual abuse violence. Within the training all students will watch a video and take a quiz taking approximately 45-minutes to complete Dr. Lambert is in charge and PeopleSoft group is working on this. The training will become a mandatory session for new incoming students registering in the Fall 2016.

Brandon Lee, Residence Life are welcoming students back and all is running smooth. New furniture has been installed in the Jaguar Hall commons area for the student’s enjoyment.

CLOSING

Being no further business the meeting was adjourned at 2:35 pm. Next scheduled meeting is Wednesday, April 27, 2016 from 2-3 pm in University West Conference Room A. A calendar invitation will be sent to the committee members.

Respectively submitted by:
Susie Motal