Bylaws


Article I:  Name

The name of this organization shall be the University of Houston Victoria Psi Chi Chapter, a local unit of Psi Chi, the National Honor Society in Psychology, hereinafter referred to as the Chapter and the National Society.

 

Article II:  Purpose

The purpose of Psi Chi shall be to encourage, stimulate, and maintain excellence in scholarship of the individual members in all fields, particularly in psychology, and to advance the science of psychology.

 

Article III:  Members

Section 1.

Active members are men and women who are making the study of psychology one of their major interests and who are faculty members or students of the University of Houston Victoria or are members who have been readmitted to active status by this Chapter. All shall possess high standards of personal behavior. Active members shall be entitled to participate in all chapter meetings and shall have the right to vote.

  1. Student Members shall be students enrolled in undergraduate or graduate programs at the time of induction. Only student members shall be entitled to hold chapter office.
    1. Undergraduate Students:

                                                              i.      Shall be enrolled at the University of Houston Victoria.

                                                            ii.      Have registered for major or minor standing in psychology or for a program psychological in nature which is equivalent to such standings.

                                                          iii.      Have completed at least one semester at the University of Houston Victoria.

                                                          iv.      Have completed a minimum of nine semester hours of psychology.

                                                            v.      Rank in the upper 35% of their class in general scholarship.

                                                          vi.      Have a minimum overall GPA of 3.0 on a 4.0 scale.

                                                        vii.      Have a minimum GPA of 3.0 in psychology courses.

    1. Graduate Students:

                                                              i.      Shall be enrolled at the University of Houston Victoria.

                                                            ii.      Shall have a minimum grade point average of 3.0 on a 4.0 scale in all graduate courses, including psychology.

  1. Faculty Members of the University of Houston Victoria and other psychologists who are full-time faculty at the institution and hold a doctoral degree in psychology or psychology-related field may become active members of the chapter upon election to membership and induction into Psi Chi. Faculty Members shall not be eligible to hold chapter office.

Section 2.

Membership in Psi Chi is open to qualified candidates of any age, sex, sexual orientation, race, handicap or disability, color, religion, and national and ethnic origin.

Section 3.

Election to membership shall be by a two-thirds vote at a regular meeting of the Chapter.

Section 4.

Prior to induction, each prospective member shall pay an induction fee as determined by the National Society, which shall entitle the inductee to life membership without payment of further dues or assessments to the National Society. All active members shall pay chapter dues as established by the Chapter.

 

Article IV:  Officers

Section 1.

The officers of this chapter shall be a President, Vice President, Secretary, Treasurer and additional officers as deemed necessary by the Executive Committee. The officers shall perform the duties prescribed by these bylaws, the constitution and bylaws of the National Society, and by the parliamentary authority adopted by the chapter, and shall fulfill such other duties and requirements as may be determined by the National Society.

Section 2.  

Each candidate for office shall be a member of Psi Chi, shall be enrolled as a student at UHV (in good academic standing, of high moral character, and in compliance with all university policies and procedures) at the time of his/her election and must remain enrolled, at least halftime, throughout his/her term, excluding summer sessions.

Section 3. Duties of Officers

  1. President
    1. General Duties:

                                                              i.      Chapter leadership:

1.      Provide role model of enthusiasm, integrity, fairness.

2.      Lead membershipĖdefine and pursue goals and objectives of chapter.

3.      Delegate responsibilities: ensure all members are assigned a task or placed on a committee so each member can participate in the activities and work of the chapter.

                                                            ii.      Chapter meetings

1.      Call meetings to order and preside at meetings.

2.      Announce business before the chapter.

3.      Preserve order and decorum.

4.      Be familiar with parliamentary procedure.

    1. Specific Duties:

                                                              i.      Receive thorough orientation from preceding president and from Faculty Advisor(s).  Ensure that predecessor turns over to you all necessary chapter materials, including presidentís notebook. Presidentís notebook should contain all forms and materials for operating the chapter at the local and national levels, including National Office forms and mailings, copies of minutes of past meetings, membership roll, list of committees, chapter budgets, reports of chapter activities, and any other notes or materials found to be helpful in carrying on the duties of chapter president.

                                                            ii.      Confirm with Faculty Advisor(s) and outgoing officers that accounts from academic year are cleared and that all reports have been submitted to National Office.

                                                          iii.      Registration materials (form, cards, fees) sent to National Office.

                                                          iv.      All supplies ordered from National Office paid for.

                                                            v.      Chapter activities reportĖone per year submitted to National Office.

                                                          vi.      New officers report to National Office.

                                                        vii.      All other chapter bills paid.

                                                      viii.      Study and follow Psi Chi Chapter Handbook (in Chapter Notebook).

                                                          ix.      Become familiar with resources, both local and national.

                                                            x.      Plan meeting to prepare for upcoming academic year.

    1. Begins with fall term and continues through year:

                                                              i.      Be sure that Psi Chi has met requirements for campus recognition with dean of students (or similar office) and student government.

                                                            ii.      Survey campus needs and individual membersí talents in planning service and leadership projects.

                                                          iii.      Plan a retreat or kick-off meeting in late summer or early fall so members can get acquainted with each other, and goals and objectives for year can be established.

                                                          iv.      Involve all members on committees and in activities and delegate and assign responsibilities. Always follow up.

                                                            v.      Keep a list of objectives with dates and deadlines.

                                                          vi.      Establish regular meeting times for entire chapter, for officers and Advisor(s).

                                                        vii.      Determine if extra funds are necessary and plan fundraising functions.

                                                      viii.      Make appointment early in the year with president of your college or university and with dean of students.

                                                          ix.      Offer services of your chapter to assist with projects.

                                                            x.      Invite president and/or dean of your institution to speak at a meeting or other event.

                                                          xi.      Describe Psi Chi, its goals, and its accomplishments at your chapter and at the national level (check Eye on Psi Chi for national and chapter activities).

                                                        xii.      Be prepared to represent Psi Chi whenever the occasion arises.

                                                      xiii.      Ensure that the chapter participates in national Psi Chi elections.

    1. Before end of spring term:

                                                              i.      Ensure that all required forms have been sent to the National Office, including the year-end chapter report.

                                                            ii.      Ensure that all new officers have received officer materials from their predecessors and that they are comfortable with their working knowledge of their duties and responsibilities.

  1. Vice-President
    1. Duties:

                                                              i.      Receive thorough orientation from preceding vice-president. Ensure that predecessor turns over to you all necessary chapter materials, including vice-presidentís notebook. Vice-presidentís notebook should contain membership roll, records of past programs and activities, information about obtaining facilities, a list of chapter committees, and all other past records and materials necessary or helpful to the vice-president for carrying out the vice-presidentís duties.

                                                            ii.      In absence of president, or at request of president, perform presidentís duties.

                                                          iii.      Serve as program chair for chapter.

1.      Introduce speakers at meetings and programs.

2.      Obtain facilities for meetings and programs.

3.      Ensure that all meetings and programs are properly publicized.

                                                          iv.      Assist chairs of committees.

                                                            v.      Assist secretary in preparing report of chapter activities to send to National Office.  Keep in close contact with president and Faculty Advisor(s).

                                                          vi.      Organize nomination and election of chapter officers, preferably at the end of fall term or beginning of spring term to allow new officers to work with incumbent officers and become familiar with duties of office.

                                                        vii.      Orient successor and turn all materials over to that person, including vice-presidentís notebook.

  1. Secretary
    1. Duties:

                                                              i.      Receive thorough orientation from preceding secretary. Ensure that predecessor turns over to you all necessary chapter materials, including secretaryís notebook. Secretaryís notebook should contain membership roll, copies of registration materials and forms, copies of minutes of past meetings, attendance records, list of chapter committees, copies of past correspondence, records and reports of chapter programs and activities, all forms and materials for operating the chapter at the local and national levels, and any other notes or materials found to be helpful in carrying on the duties of chapter secretary.

                                                            ii.      Take and record minutes of each meeting.

1.      Distribute copies of minutes or make copies available to all members.

2.      Keep accurate roll of membersí attendance at meetings.

                                                          iii.      Prepare an order of business for the president.

                                                          iv.      Keep a list of all committees of the chapter.

                                                            v.      Have custody of all papers of the chapter not in the custody of the other officers or the Faculty Advisor(s).

                                                          vi.      Sign the chapterís order to the treasurer for the disbursement of any of the chapterís funds.

                                                        vii.      Carry on necessary correspondence.

                                                      viii.      Compile list of email addresses of all chapter members.

                                                          ix.      Distribute all emailed Psi Chi Digest messages from the National Office.

                                                            x.      Notify all members and Advisor(s) of place and time of meetings, elections, inductions, and other chapter activities.

                                                          xi.      See that registration cards are properly filled out, prepare registration forms, and ensure that registration materials are sent to the National Office at least three weeks prior to all inductions.

                                                        xii.      Prepare report of chapter activities and election of new chapter officers and send to the National Office for publication in Eye on Psi Chi.

                                                      xiii.      Receive and distribute all materials from the National Office, including copies of Eye on Psi Chi.

                                                      xiv.      Orient successor and turn all materials over to that person, including secretaryís notebook.

  1. Treasurer
    1. Duties:

                                                              i.      Ensure that former treasurer turns over to you all officer materials, including the treasurerís notebook and permanent-bound accounting book. If a treasurerís notebook and permanent-bound accounting book are not being used, establish and start using them.

1.      Treasurerís notebook should contain all forms and materials for operating chapter at the local and national levels, past and current chapter budgets, and any other notes or materials found to be helpful in carrying on the duties of chapter treasurer.

2.      Permanent-bound accounting book should contain records of all financial transactions (income and expenditures) of the chapter, including membership fees, dues, orders for supplies and special certificates, payment of bills, etc.

                                                            ii.      Verify information concerning Psi Chi funds, deposits, and accounts, and change signature on all bank accounts from predecessor to yourself.

                                                          iii.      Confirm with predecessor that the year-end financial report has been filed with the National Office for previous year.

                                                          iv.      Establish working budget with your chapter.

                                                            v.      Collect all fees and dues. All National registration fees should be collected and deposited in time for one check or money order to be obtained and sent to the National Office no later than three weeks before the induction of new members is to take place.

                                                          vi.      Pay all bills promptly. Ensure that all disbursements of chapter funds are made on order of the chapter.

                                                        vii.      Report to chapter on a regular basis, including an end-of-the-year report. The financial records should be kept up to date and readily available for observation by Advisor(s), officers, and members of the chapter. Because of the importance of keeping these records accurate and safe, always keep them in a secure location in the department or chapter office. They should not be taken home or carried about casually.

                                                      viii.      Complete the year-end financial report for current year and file with the National Office.

                                                          ix.      Orient successor and turn all materials over to that person, including treasurerís notebook and permanent-bound accounting book. Ensure that all records are in order before turning them over to successor. With new treasurer, change signature on all bank accounts.

 

  1. Supplemental Officers:
    1. Historian

                                                              i.      Compile chapter history as it is made.

                                                            ii.      See that photographs are taken at Psi Chi events.

                                                          iii.      Collect clippings and important correspondence.

                                                          iv.      Prepare scrapbook detailing events of the year.

                                                            v.      Promote awareness of anniversaries and past events and successes.

                                                          vi.      Ensure that the chapterís historical records are properly preserved.

    1. Campus Liaison

                                                              i.      Serve as liaison between Psi Chi and other campus organizations.

                                                            ii.      Represent Psi Chi in student government association or similar group.

                                                          iii.      Promote interaction and co-sponsorship with other campus organizations.

Section 4.

At the regular chapter meeting preceding the meeting at which the election of officers is to be held, a nominating committee of three to five active members shall be elected. The chair shall be a member of the Executive Committee, and at least one member shall be a faculty member of the University of Houston Victoria.  It shall be the duty of this committee to nominate candidates for the offices to be filled at a regular meeting during the Spring semester.  Before the election, additional nominations from the floor shall be permitted.

Section 5.

The officers shall be elected by ballot to serve for one year or until their successors are elected, and the term of office shall begin following the election results.  In the event there is only one candidate for an office, the election may be by voice vote.

Section 6.  

No member shall hold more than one office at a time, and no member shall serve more than two terms in the same office.

Section 7.  

Should the office of President become vacant, it shall be filled by the Vice President. A vacancy in any other office shall be filled by the Executive Committee with the approval of the Chapter Advisor(s).

Section 8. Officer Removal

  1. Any officer who wishes to resign must signify such in writing to the Executive Committee, specifying the date the resignation will become effective.
  2. Any elected officer may be removed for just cause. Sufficient cause for such removal may be violation of this Constitution or any lawful rule, practice, or procedure adopted by the Society or other conduct deemed by the National Council to be prejudicial to the best interests of the Society.
  3. For removal of an elected officer for cause, it shall be necessary for the Executive Committee to hold a special meeting.  A statement of the charges shall be sent by registered mail or e-mail to the last recorded address of the officer, accompanied by notice of the time and place of the meeting at which the charges are to be considered. At least thirty days' notice shall be given, and the officer shall have the opportunity to appear in person or to be represented by counsel and to present any defense to such charges before action is taken. The University of Houston Psi Chi Chapter shall adopt such rules as may be necessary to assure due process to the officer. The decision for removal shall be by a two-thirds vote of the Chapter present.

 

Article V:  Executive Committee

Section 1. 

The Executive Committee shall consist of the officers of the chapter and the Chapter Advisor(s).

Section 2.

The Executive Committee shall have general supervision of the Chapter between its business meetings, fix the hour and place of meetings, make recommendations to the Chapter, cause all reports required by the National Society to be submitted in a timely manner, and shall perform such other duties as are specified in these bylaws and the constitution, bylaws and rulings of the National Society.

Section 3.

Meetings of the Executive Committee shall be called by the President, any two members of the committee, or the Chapter Advisor(s).

 

Article VI:  Meetings

Section 1. Regular Meetings.

The Executive Committee and the Chapter Advisor(s) shall determine the number of regular meetings to be held during the year and shall distribute a schedule of these meetings to each active member.

Section 2. Special Meetings.

Special Meetings can be called by the President or the Executive Committee and shall be called upon the written request of ten active members of the Chapter. The purpose of the meeting shall be stated in the call, and business shall be limited to that which is stated in the call. Except in cases of emergency, at least three daysí notice shall be given.

Section 3. Quorum.

Those active members present shall constitute a quorum for the transaction of business.

Article VII:  Chapter Advisor(s)

Section 1.

The Chapter shall have a chapter advisor who is a member of Psi Chi and a member of the faculty of the University of Houston Victoria.

Section 2.

The Chapter Advisor(s) shall assist the Chapter in fulfilling its purpose and the requirements of the National Society.

 

Article VIII:  Committees

Chapter committees shall consist of the chair and at least two additional active members.  Standing and Special Committees of the Chapter shall be convened when deemed necessary by the President, the Executive Committee, or the Chapter.

  1. Standing Committees:
    1. The Public Relations Committee shall promote Psi Chi within the college/university community, especially within the department of psychology.
    2. The Membership Committee shall promote membership in Psi Chi to all qualified persons.
    3. The Induction Committee shall make arrangements for induction ceremonies.
    4. The Program Committee shall select programs and make arrangements for chapter meetings.
    5. The Finance Committee shall prepare the budget and make an annual analysis of chapter fiscal management. 

 

Article IX:  Parliamentary Authority

The rules contained in Robertís Rules of Order Newly Revised shall govern the Chapter in all cases to which they are applicable and in which they are not inconsistent with these Bylaws, the Constitution and Bylaws of the National Society, and any special rules of order the Chapter may adopt.

 

Article X:  Amendment of Bylaws

These bylaws may be amended at any meeting of the Chapter by a two thirds vote of members present, provided the amendment has been submitted in writing at the previous regular meeting or has been submitted in writing to all active members of the Chapter at least two weeks prior to the meeting at which it is to be considered. These bylaws shall not be in conflict with the constitution and bylaws or rulings of the National Society. Any amendment of the constitution and bylaws or rulings of the National Society affecting these bylaws shall cause this document to be amended automatically to concur with such amendment.