MASO By Laws:

MASO :: BY Laws

Name

The name of this organization shall be the Mexican American Student Organization, here after referred to as MASO.

History

The University of Houston-Victoria Mexican-American Student Organization (MASO) was established in January 1994. The first advisors for MASO were Dr. Estella De Los Santos and Janet Hernandez. MASO’s first officers were President Roel G. Padilla, Vice President Lawrence Arriaga, Secretary James J. Garcia, Treasurer Tessie Baker, and Historian Lynette Broll. The first meeting was held January 20 with only four students present. MASO has grown since and has established itself as an active organization on campus. During its short time of existence, MASO has participated and volunteered for numerous campus and community activities.

Purpose

It is the purpose of MASO to promote the general, social, economic, cultural, and educational advancement of ethnic minority (Mexican, Latino, Chicano, Spanish, and Hispanic-American) students at the University of Houston-Victoria, as well as the community outside the University community.

It is the purpose of MASO to plan and carry out an Agenda dedicated to increasing the number of ethnic minority students and faculty to the University of Houston-Victoria. Moreover, it is the purpose of MASO to encourage volunteerism and activities intended to advance ethnic minorities which will directly or indirectly work to advance society overall.

Membership

Any University of Houston-Victoria student who is enrolled at least 3 semester hours is eligible for membership to MASO.

Section 1. Officers
(See "V. Officers")

Section 2. Members
Aside from adhering to MASO’s purpose, members must actively participate in MASO sponsored events and fundraisers. Voting privileges apply.

Section 3. Alumni Members
Any former member of MASO who graduated from UHV, is eligible for membership as an Alumni Member. Voting privileges do not apply and dues are waived.

Section 4. Honorary Members
Any individual, who demonstrates a commitment to the advancement of Hispanic students, as well as the Hispanic community, is eligible for membership as a Distinguished Member. Distinguished members should be recognized as community leaders and as individuals capable of advancing the cause of MASO. Candidates may be nominated by any MASO member and membership is granted upon a majority vote. Voting privileges do not apply and dues are waived.

Section 5. Advisor(s)
Advisor(s) must be UHV staff or faculty. The advisor assures that University policy is respected with the student’s best interest and serves as a mediator by sharing opinion and experience. At least one advisor must be present at all of MASO’s regular meetings, special meetings, and executive committee meetings. Voting privileges do not apply and dues are waived. Advisor(s) shall be appointed on an annual basis by the executive committee.

Dues of $10.00 per academic year (Fall – Summer) are necessary for membership to this organization.

Officers

Section 1. Executive Committee
The following officers comprise MASO’s Executive Committee: President, Vice-President, Secretary, and Treasurer.

Section 2. Other Officers
Depending on the size membership, the officers of MASO shall also consist of Parliamentarian and Historian.

Section 3. Qualifications
a. Each candidate for officer must maintain active member status.

b. Each candidate for officer must the requirements of membership at the time of his or her election and throughout his or her term of office.

c. Each candidate for officer must be in good academic standing as defined in the current UHV student handook at the time of his or her election and must
    maintain such standing throughout their term of office.

d. Each candidate must maintain a required GPA: 2.5 GPA for Undergraduates and 3.0 GPA for Graduates.

Section 4. Term of Office
a. Each officer elected in a regular election shall serve a term of one academic year, installation shall be held within five weeks following the election at an Installation Ceremony as defined in Awards & Ceremonies.

b. No officer shall hold the same office more than two consecutive terms.

Section 5. Responsibilities
a. The President shall reside at regular, special, and called meetings of MASO; shall serve as official spokesperson and public relations officer of MASO; shall be responsible for initiating financial expenditures of MASO as so indicated by the organization; shall serve as ex officio as a member of all committees; and shall have such other responsibilities and duties as may be normally associated with the office of President.

b. The Vice-President shall represent the President in his or her absence; shall assist the President in the performance of his or her duties and with assigned tasks as delegated; shall coordinate any projects initiated by MASO not covered by committees and shall follow the progress of the committee activities; shall serve as parliamentarian during MASO meetings; and shall have other such duties as may be normally associated with the office of Vice-President.

c. The Secretary shall properly record the minutes of all meetings; shall prepare and distribute notices, minutes, and memos as necessary; shall maintain files of all official membership taken by MASO; shall keep an updated phone list and is responsible for calling all members whenever necessary; shall represent the Vice-President in his or her absence; and shall have such other responsibilities and duties as may be associated with the office of Secretary.

d. The Treasurer shall be responsible for collecting MASO dues and preparing and maintaining the financial books and records of MASO; shall prepare monthly financial reports and a summary of MASO funds which will be reported at each meeting; and shall other such responsibilities as may be associated with the office of Treasurer.

Section 6. Resignation or Removal
a. Any officer who wishes to resign from office must signify such in writing to the president and Advisor, specifying the date the resignation will become effective.

b. Any officer may be removed from office for nonfeasance or malfeasance by a two-thirds vote of the active MASO membership.
c. Should the president of MASO be removed from or resign from office, the Vice-President shall automatically assume the presidency. Should any other officer be removed from office or resign from office prior to the fulfillment of his or her term, MASO shall elect by a two-thirds vote of those present and voting another officer from within its membership to fill the vacancy for the duration of the term.

Meetings

Section 1. Agendas
Agendas of MASO shall be distributed the membership via email no later than two days before a regularly scheduled meeting. Copies of the agenda will be available at the meeting.

Section 2. Minutes
Minutes of regular and special meetings shall be posted online after they are approved. Approval is permissible via online voting.

Section 3. Open Meetings
Meetings of MASO shall be open to the UHV community. No official business may be conducted in a closed door session.

Section 4. Installation
The outgoing President or Advisor shall administer the following oath to the newly elected officers:
I,(name), do solemnly affirm that I will faithfully execute the duties and responsibilities entrusted to me by virtue of my position as an officer of MASO and will to the best of my ability abide by and enforce the constitution of this organization.

Section 5. Special Meetings
Special meetings can be called by the president upon the request of the Advisor(s) or any three members of the organization, as long a as a three days notice is provided to the members by posting the time, place, date, and objective of the meeting. The notice must be circulated 1) via email or 2) by telephone. If telephone is used, at least 75 percent of the membership must be contacted.

Section 6. Quorum
A quorum is required for MASO to conduct business. A quorum shall consist of a minimum of one-third of the active membership.

Section 7. Voting
a. All voting on main motions during MASO meetings must be recorded in the minutes. No secret ballots on official business shall be allowed.

b. A secret ballot can be used only for the election of officers, unless the office is filled by acclamation.

c. Officer positions are voted upon during the April meeting.

d. Voting and nominations may be conducted online prior to April meeting. Votes should be submitted to the Secretary unless otherwise voted upon during a regular meeting.

Awards & Ceremonies

Section 1. Honorary Member Ceremony
Specifics (including those regarding the plaque, nominations, and such) for the celebration will be determined by a committee. The committee will be appointed annually by MASO President. Nominations will be solicited by the committee during Hispanic Heritage Month (September 15 to October 15). An announcement regarding this new honorary membership and the event will be communicated to Office of Student Services (internal notification) and to Office of Marketing and Communication (internal/external notification) for promotional purposes and to solicit nominations.


Committees

Committees are appointed by the President or are established by a majority of the members present at regularly scheduled meetings.

Section 1. Committee Chairs
Committee chairs will be taken on a voluntary basis. If no one volunteers, then the President has the authority to appoint a member to chair the committee.

Section 2. Membership
a. Committee chairs may select members to serve on their committee from within the membership or from the University of Houston-Victoria student body.

b. Membership on any committee shall be open to any MASO member. Service on one committee shall not preclude service on another committee.

c. The MASO President shall be ex officio, member of all committees.

Parliamentary Authority

The rules contained in Robert's Rules of Order Newly Revised, shall govern MASO in all cases in which they are applicable and in which they are not inconsistent with these Bylaws, with University policies, or with any special rules of order which MASO may adopt.

Amendments to the Bylaws

Any amendments to the Constitution can be made by submitting them three meetings before final approval. A simple minimum two-thirds vote by the membership is sufficient to pass amendments to the Bylaws.