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Minutes
Staff
Council Meeting
September 20, 2005
2:30
p.m. UHV – UC312, Sugar Land – SL109, Cinco Ranch - CR142
Unofficial Minutes - Approved on _______________________________
Chair: Randy Faulk
Vice Chair: Karen Pantel
Secretary: Christy Esse
Number of Members Attending: 24
Members in Attendance: From UHV: Randy
Faulk, Karen Pantel, Christy Esse, Kathy Sullivan, Suzanne Clodfelter,
Robin Cadle, Kerry Mix, Angela Hartman, Laura Jud, Sherrie Kroll,
Kathy Caylor, Mary Ann Rivera, Carolyn Mallory, Esther Sandoval, Kathy
Walton, Iris Tam, Lydia Huber, Janet Foerster, Chari Norgard, Sharon
Long, Dianna Farrell, Greg Garcia, and Zoeann Byerly.
From Cinco Ranch: No Attendance
From Sugar Land: John McKee
1. The meeting was called to order at 2:38 p.m. do to
technical difficulties.
2. A motion was made by Robin Cadle and seconded by
Karen Pantel that the minutes from the July 20, 2005 meeting be
approved as written. (The minutes will be placed on the P: drive
prior to the meetings so members can print and review before
attending.)
3. Old
Business:
· Summer
Flex Time – Randy Faulk gave an update on the status of the summer
flex-time proposition. A committee was created to discuss the
advantages and disadvantages that a summer flex schedule might create.
The committee met twice and did not identify any major problems.
According to Michael Ruland utility cost savings were not significant
enough to use as a factor for getting proposition passed by
President’s cabinet. Two electronic polls were taken to collect
feedback from staff members. The first netted 90 votes in favor of the
new schedule, five maybe votes and two negative votes. The second poll
netted 73 for, four against, and 12 maybes.
It was suggested that
we should try it for one summer and then collect feedback. Karen
Pantel suggested strongly that if adopted, the flex-schedule should
begin at the beginning of a new pay period. It was mentioned that VC
is already on a similar schedule and it has been received well and
hasn’t created any major problems.
4.
New Business:
· P.A.S.S.
– Karen Pantel encouraged all staff to access the P.A.S.S. website
very soon and become familiar with it. She informed us that beginning
on January 1, 2006, employees who utilize direct-deposit will no
longer receive a printed payroll advice. To view payroll information,
employees will have to access the P.A.S.S. website.
Workshops for the use
of the PASS website will be schedule sometime closer to the end of
October or the beginning of November to help educate anyone that may
have trouble accessing their personal data. If you have any questions,
please contact Karen Pantel in the Human Resources office at extension
805.
· Karen
Pantel also updated us on the State Employee Charitable Campaign (SECC)
for United Way. There is a kick-off party planned for October 6 at
2:00 p.m. in conference room A in the west building.
· Karen
says she plans on having more HR training seminars and welcomes any
suggestions that employees may have for topics for training.
· Karen
also introduced the idea of an employee craft fair to take place
sometime in the early part of December. It was suggested that booth
rental be charged in the sum of $5 or $10 with this money being given
to charity. Any money made from the sale of craft goods can be
retained by the exhibitor or donated to charity. The choice would be
at the discretion of the exhibitor. All students, faculty and staff of
UHV are invited to participate.
A suggestion was made
to have baked goods as well as crafts. Concerns for Health Dept.
compliance were expressed and it was decided that Mary Ann Rivera
would contact the health department to find out what the requirements
and/or restrictions are for selling home baked goods.
A motion was made by
Robin Cadle and seconded by Sharon Long for Karen Pantel to chair the
Craft Sale committee.
· Chari
Norgard, chair of the Development and Training committee, presented an
update on employee training. She informed us of self-paced, web-based
training software from Skillport. Skillport offers literally hundreds
of different training subjects from self-improvement to learning
popular software applications. UH currently has a three-year contract
with Skillport and it has been proposed that UHV ‘piggy-back’ on UH’s
contract. This would provide a substantial savings over UHV purchasing
the contract on its own. Student service fees would provide 70% of the
funding while employee development would provide the other 30%. A
motion was made by Robin Cadle and seconded by Laura Judd to move
forward with the proposed software agreement with Skillport. The vote
was unanimous in favor of the motion.
· Carolyn
Mallory presented an update on Customer Service Training.
The Office of Financial Aid is going to
have a training session for offices that employ college work-study
employees or are interested in hiring college work-study students on
Sept. 26 at 2:00 p.m. in UW Room 113.
In addition, an email will go out this week
for Customer Service Training. All UHV staff are invited to attend an
entertaining session offered by TG. At first the training was going
to just be for College Work Study Students but it is now open to all
staff and non-college workers. Customer service training sessions
will be on September 28 at 10:00 and 2:00 in UW Rm 113. We encourage
that the supervisors make the customer service training mandatory for
all college work-study students.
5.
Announcements:
Next
Staff Council Meeting – November 15, 2005
Meeting
Adjourned: A motion was made by Zoeann Byerly and seconded by
Kathy Walton to adjourn the meeting at 3:42 p.m.
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