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Minutes
Staff Council
Meeting
September 16, 2003
2:30 p.m. Alcorn Auditorium
Unofficial Minutes – Approved on
_________________
Chair:
Christina Lopez
Vice-Chair: Robin Cadle
Secretary: Cheryl Robbins
Number of Members Attending: 16
Members in Attendance: Kathy Walton,
Suzanne Clodfelter, Carolyn Mallory, Toni Wyer, Stanley T. Lester, Diana
Pennington, Christina Lopez, Robin Cadle, Eric Ramirez, Randy Faulk, Marci
Wallace, Fern Roessler, Faye Landry, Amalia Chavez, Debra Lorfing, Cheryl
Robbins
1. The
meeting was called to order at 2:32 p.m.
2. A
motion was made by Diana Pennington and seconded by Randy Faulk that the
minutes from the July 8, 2003 be approved as written. The minutes
will be placed on the P: drive prior to the meetings so members could print
and review before attending.
3. President’s
Update: Dr. Haynes discussed:
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Work unit meetings are being held. Midway
through meetings, 6 out of 12 Victoria campus meetings have been
completed. There are 2 in Sugarland and Administrative Assistants to be
completed, and then meet with 11 cabinet members with results hopefully by
end of October. Current work unit meetings. At this midway point, she is
not hearing things she heard at previous work unit meetings, recurring
things are now refinement, working on best practices and removing
barriers: fine-tuning.
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We continue to go down planning trail. Record
enrollment growth (roughly 2400+ enrollment)
-
Annual Report to be held Oct. 2, 2003 at 7:00
a.m. Chancellor Gogue and his wife will be attending. This is the first
time in 9 years that the Chancellor has been in attendance. Chancellor
Gogue will be at a community reception and a campus tour immediately
following address. Plans are for him to give brief remarks between 11:00
a.m. and 12:00 p.m. and a “meet & greet” opportunity. More information on
this will be forthcoming. Dr. Haynes hopes everyone will be able to be
present. Chancellor Gogue has announced that he plans visit each campus 1
day a month.
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Addition to University West is on time (on
time with being delayed 6 weeks); completion should be late January or
early February. Something will be planned to celebrate the move into the
new addition, tying it in with the 30th Anniversary
celebration. Nothing has been announced at this time due to not knowing
exact completion date. Facilities will move into the area now occupied by
Regional Outreach (Regional Outreach will move to new addition), this will
save approximately $35,000 because the building Facilities is now in is
being leased.
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SACS response went in on time; it was both
thorough and thoughtful, with information with cooperative agreement for
health services for students included. A lot of good work with a lot of
people to get reports done well.
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Updated websites are looking good. Angel
gifts are going well. Originally looked for 6 donors to give $10,000 split
into 2 donations of $5,000 and Dr. Haynes would look for matching
donations to each $5,000. There are now 9 donations of $10,000 so Dr.
Haynes will be looking for 18 matching donations of $5,000. She feels
this is a positive statement that in these tight times donors are willing
to give and says how important UHV is and how well it serves the region.
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Friends & Family donations from last year
were $170,000 and this year anticipates $150,000 to $160,000.
4. Old
Business: none
5. New
Business
-
Chair, Christina Lopez reported a
question raised on parking slots in front of Center building. Why were
some reserved spaces changed to 1 hour parking, and could 4 of them are
changed back to reserved parking spots. Marci Wallace noted that these
slots are being used for whole day and not just one hour.
-
United Way briefing was given by Diana
Pennington. Diana and Robin Cadle are chairpersons for this year.
Kick-off is middle of October and ends at the end of November. Last year
donation percentage rate was only 9% with only 32 out of 368 employees
contributing. Plans are being made to up the percentage of contributors
from UHV. They will look into how contributions from Sugarland/Fort Bend
will affect UHV donation percentages. They are planning to come up with
competitions between departments utilizing “team leaders”. Amalia Chavez,
in IT has become the first team leader volunteer. Socials, much like one
held last year would be held, hopefully one each at West & Center
building. If anyone has any ideas on how to increase participants,
especially faculty participants, please email Diana or Robin. Suzanne
Clodfelter said she is on United Way board and wanted to let everyone know
that the United Way is not the same as everyone has known, Magdalena
Alvarado is working hard to train non-profits and work on accountability.
Diana Pennington stressed how United Way helps everyone. Handouts on
sign-in table for everyone.
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Dynamic Dialogues: Cheryl Robbins
gave a brief summary of Dynamic Dialogues that are scheduled. Handouts
are available at sign-in table.
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13th month reports (998
report) can be run after the month closes.
6.
A motion to adjourn was made by Diana Pennington and seconded by Faye
Landry. The meeting was adjourned at 3:05 p.m. |
