|
Minutes
Staff Council FY2006
Meeting Minutes
March 29, 2006,
2:00 – 3:00 p.m.
President: Randy
Faulk
Number of people attending: 32
Vice President: Karen Pantel
Meeting called to order at: 2:00 p.m.
Secretary: Christy Esse
Attendees UHV: Alma Alvarado, Rosemary
Baker, Lashon Battles, Karen Boldt, Kathy Caylor, Suzanne Clodfelter,
Genaro Cortez, Tamye Crockett, Mary Densman, Christy Esse, Randy
Faulk, Carolyn Fritz, Greg E. Garcia, Yvonne Garcia, Angela Hartmann,
Debbie Jozwiak, Laure Jud, Faye Landry, Sharon Long, Tracey
Moore-Sweeney, Kristin Morgenroth, Susie Motal, Karen Pantel, Esther
Sandoval, Jo Ann Spears, Kathy Sullivan, Rachel Treviño-Garcia, Marci
Wallace and Kori Wilson.
Attendees UHSSL: Gary Church and John
McKee
Attendees UHCR: Jennifer Ripple
A motion was made by Faye Landry and seconded by
Karen Pantel to approve the meeting minutes from the January 17, 2006
meeting as written.
Old Business
Summer Flex Schedule
Randy Faulk announced
that the Summer Flex-time had been approved by cabinet for what they
are calling a ‘pilot run’ this summer. The flex-time schedule will be
in effect from May 17th through August 8th. The
schedule will be Monday through Thursday from 7:30 to 5:30 and Fridays
from 8:00 to 12:00. Randy said that the flex schedule will be
voluntary on a department by department basis Department supervisors
will make the ultimate decision as to whether or not their whole
department or specific personnel within their department will conform
to the summer flex schedule or adhere to schedules already in place
within their respective departments. Some departments will be required
to remain open 8 to 5 on Fridays; the Help Desk, Reception and HR
being among those mentioned.
The issue of posting
the summer flex hours at building entries was addressed. It was
assumed that the hours would be posted on the buildings by facilities
services if they changed at all.. Kathy Sullivan suggested that each
individual department post its own summer hours on its respective web
page. Karen Boldt said it would be beneficial to post the hours on any
listserves as well. She also reminded us that since this is a pilot
program that foot traffic and phone traffic should be tracked within
the departments during this period to help determine if hours
could/should be modified next summer.
Susie Motal also
brought up the issue of mail and parcel delivery/pick-up on Friday
afternoons. She told us that delivery services such as UPS and FedEx
pick up every afternoon and that an intercampus mail delivery was also
made on Friday afternoons. She noted that if there was no intercampus
mail on Friday afternoons that the satellite campuses would not have
mail on Monday mornings.
Genero Cortez brought
up the issue of safety regulations. He said that if any Emergency
Response Team members were on flex time on Fridays that alternate ERT
members should be appointed who would be on campus on Friday
afternoons. He also said that the safety department should be provided
with schedules for all personnel for the summer flex period. He said
this was so that in the event of fire or other emergency, safety
personnel would have an accurate count of personnel scheduled to be in
the building on Friday afternoons. This practice would prevent ERT
personnel from endangering themselves looking for people who were not
actually on campus at the time of the emergency.
New Business
Fiesta Day
Kathy Sullivan
provided attendees with information on Fiesta Day, 2006. This years
event will be held on Thursday, May 4, 2006 from 11:00 a.m. to 2:00
p.m. All proceeds from the event will be used towards scholarships.
The meal will be
served from 11:30 to 1:30. This year it will be catered by The Main
Course and will consist of a beef taco and a beef enchilada with
trimmings. Meal tickets are $6.25 and are available from any Fiesta
Day committee member or Cheryl Robbins. Discounts are available for
parties of 15 or more. Tickets will be sold only in advance and food
will be ordered according to the amount of tickets sold. Tickets will
not be available for sale on the day of the event, and only those
people holding tickets will get a meal.
This year there will
be a limited number of booths available for arts or crafts. Contact
Marie Alaniz for more information or to reserve a booth. Marci Wallace
asked if vendors could have food for sale in the booths and Kathy said
she would find out.
Fiesta Day t-shirts
are also available for sale for $8 each and are available from Danny
Ochoa.
Reservation Bookings (or Hosting an Event on
Campus)
Genaro Cortez, Safety
Coordinator for UHV outlined the pitfalls of the reservation practices
currently in use at UHV. He requested that those who are in charge of
room and/or facility reservations please put the name of the person
requesting the reservation and an after-hours contact number for that
person on the appointment somewhere. Also he asked that folks please
make a practice of notifying the security/safety office at the time
the reservation is booked and input into the calendar on Outlook. He
is mostly concerned with after hours or weekend events that would
require security personnel to be onsite outside of normal business
hours. It was pointed out that a notice could be easily sent to
Business Services at the same time the appointment is set via an
option in Outlook. Another option would be for the reservationists to
send a weekly updated list of reservations/events to the BSO.
He informed us that
UHV currently employs one full-time safety officer, one part-time
safety officer (20 hrs) and two reserve officers.
It was asked if staff
council should make a recommendation to President’s cabinet for the
creation of a centralized reservations specialist. This would be
someone who would be in charge of making all reservations for all
rooms on campus with the possible exception of the ITV rooms and the
president’s conference room. No action was taken at this time.
There were many
comments about the time consuming nature of the current practice of
reserving rooms and the confusion in knowing who the proper contact
person is for each room. Christy Esse volunteered to compile a current
list of people in charge of reservations and email it to the staff.
Announcements
Laura Judd announced
that the Bright Ideas Relay for Life team is currently soliciting
donations for the American Cancer Society in the form of raffles, bake
sales, luminary candles or sponsorships for the relay walkers. There
are lots of fun events planned for the next month. The relay takes
place on the evening of April 28. All proceeds benefit the American
Cancer Society.
Karen Pantel touched
on the policy currently used when calculating an employee’s time of
service at UHV. UHV recognizes service as the time an employee has
been on the UHV payroll. This does not include time employed at other
UHS campuses.
Karen Pantel gave us
an FYI that an email would be forthcoming that would poll UHV
employees about our continued participation in the annual Corporate
Cup competition organized each year by the YMCA of Victoria.
Karen Pantel also told
us that there will be a meeting of the 2006 craft sale committee
sometime this month. She will send an email to all those who
participated last year. If anyone is interested in being on the craft
sale committee they can contact either Karen Pantel or Christy Esse.
Genaro Cortez told us
that there will be another National Weather Service presentation on
June 14 from 10:00 to 11:00 a.m. He encouraged all Emergency Response
Team members to attend.
Karen Pantel also told
us that soon the Ext. 612 reservation line for training would be out
of service and replaced with an online reservation page through
P.A.S.S.
Karen said Laura Smith
was still looking for volunteers for the Employee of the Month
committee. They were still in need representatives for exempt staff
and non-exempt staff. Mary Densman volunteered for the non-exempt and
Sharon Long volunteered for the exempt staff.
Adjourn
A motion was made by Laura Judd to adjourn the
meeting at 3:07 p.m. The second was given by Faye Landry. |
