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Minutes
Staff Council Meeting
January 14, 2003
2:30 p.m. Alcorn Auditorium
Approved on __March 25, 2003
Chair:
Suzanne Clodfelter
Vice-Chair:
Christina Lopez
Secretary:
Robin Cadle
Number of
Members Attending: 18
Members in
Attendance: Suzanne Clodfelter, Sharon Long, Christina Lopez, Dixie
Burge, Nilda Ortiz, Cheryl Robbins,
Linda Turley, Tracey Moore-Odon, Marci Wallace, Randy Faulk, Sandra Wood, Kathy Walton,
Melody Olsen, Jolynn Young, Mary Borden, Liz Branch, Cindy Hogan, Robin
Cadle
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The meeting was called to
order at 2:32 p.m.
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President’s Update:
Suzanne had invited Dr. Haynes to provide a brief update at each of the
Staff Council meetings as she does at the Faculty Senate Meetings.
Dr. Haynes discussed:
·
Her recent email concerning updates
·
Added that Budget Hearings would be March 18th and 19th
·
Reminded us that the “Job Description Review Project” was due back to
HR and
stated that HR would send out Job Performance Appraisal’s on January 21st.
·
Discussed SACS upcoming visits
·
Legislative session began today and “we are going to keep
optimistic and
proactive.”
·
Tuition & Fee increase going before the Board in February
·
Possible solutions to the increasing number of guests participating
in Commencement
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A motion was made
by Christina Lopez that the minutes from November 12, 2002 be
approved as written. Seconded by Sharon Long. The minutes will be
placed on the P: drive prior to the meetings so members could print and
review before attending.
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Staff Council Chair Report:
In her meeting with Dr. Haynes, work unit meetings and staff coffees were
discussed. Dr. Haynes wants the Staff Council to discussion the
preference and options of these.
Work Unit Meetings
Staff Coffees
More in depth Informal
Specific to your work unit Group Mixture
Best practices discussed
After discussion of pro’s and con’s of each, it was decided that at this
point, for this year,
work unit meetings were preferred over staff coffees.
Dr. Haynes also wanted our input on how to get more people to respond to the
online Organizational Excellence. Staff Council decided that more PR about
it’s location and availability be made to the staff.
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New Business:
New Employee Checklist – Dixie Burge discussed the benefits of this
form.
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Available at
www.uhv.edu under the Office of Human Resources forms
·
A useful aid in the orientation of a new employee and making sure
everything
gets done in a timely matter
·
Dixie reviewed the form in detail
Birthday Celebrations – Discussion was brought forth that some
department heads were interested in changing months that were currently
assigned. Robin Cadle will contact each department head by email to see who
is interested or not in reassigning the Birthday Celebration months and
bring back to Council.
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Old Business:
Staff Council Constitution - The Constitution review committee has
place the proposed constitution on the P: drive for review. Sharon Long
summarized the recommended or proposed changes:
i.
Article 1 after University of Houston-Victoria add (all
sites)
ii. Article
7 instead of paper ballot replace with recorded vote
iii. Article
8 remove (The first election of Staff Council officers shall be
as soon as feasible after the ratification of this constitution.
These officers will serve until September 1, 1997.)
iv. Article
11 replace default with forfeit
v. Article
14 replace written with recorded
vi. Article
15 omit the word eligible
vii.
Any where it refers to UHV replace with THE UNIVERSITY
The Constitution has been placed on the P: drive for review by the
Staff Council members before the next scheduled meeting on March 11, 2003.
New Employee Introduction: Sharon Long introduced Dr. Cindy Hogan,
Coordinator of Community & Professional Development
The meeting was adjourned at 3:17 p.m. |
