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 UHV Staff Council

Minutes

Staff Council Meeting

November 12, 2002

2:30 p.m. Alcorn Auditorium

Approved on __January 14, 2003

Chair:  Suzanne Clodfelter

Vice-Chair:  Christina Lopez

Secretary:  Robin Cadle

Number of Members Attending:  17

Members in Attendance:  Suzanne Clodfelter, Cheryl Robbins, Sharon Long, Christina Lopez, Sherrie Kroll, Dixie Burge, Faye Landry, JoAnn Spears, Linda Turley, Nilda Ortiz, Tracey Moore-Odon, Karen Boldt, Mary Ann Rivera, Michael H. Guion, Minnie Urbano, C. J. Nelson, Robin Cadle

1. The meeting was called to order at 2:35 p.m.

2. A motion was made by Sherrie Kroll that the minutes from June 20, 2002 and

September 10, 2002 be approved as written.   Seconded by Faye Landry.  The minutes will be placed on the P: drive prior to the meetings so members could print and review before attending.

3. Staff Council Chair Report:  Suzanne reported that conflicts with Dr. Haynes’ schedule has prevented meeting one on one as of this date, but she had received an email query from her and we can discuss this under New Business. 

4. SACS Update – Dr. Cindy Schnebly:  Dr. Schnebly explained how extremely important the SACS accreditation was to the life of the University.  Her highlights included:

1. Draft 3 goes to Cabinet in the morning, (11-13-02) for review.

2. The report has to be completed by next month.

3. In the spring, UHV will be preparing for the committee visit and “fixing” any weaknesses we have identified.

4. In late January or early February, the Chair of the Committee will visit with the SACS committee to check on the progress of our preparation for the 15 – 18 members that will  visit from March 31 – April 3, 2003.

5. New Business:

   1. Suggestion Box #517 from Dr. Haynes:

I wanted to thank the President and the administration for providing the staff
scholarships.  This is a great benefit to all of the university's employees. 
Now for a suggestion:  since our staff scholarship covers only courses at UHV,
is it possible to work with Victoria College to provide a joint scholarship
program so their employees could attend UHV and our employees could attend VC, thus creating the equivalent of a 4-year scholarship? 

Dr. Haynes’ response:  Thank you for the appreciation related to UHV staff scholarships.  While your suggestion to include VC employees is a good one, the monies available for these scholarships are limited and extending the eligibility requirements might well reduce the amount of monies available to our staff taking courses at UHV.  I am going to send this to UHV's Staff Council for discussion and recommendation before I take this suggestion further

After some discussion and input from the Staff Council, Karen Boldt made a motion that we also felt that extending the staff scholarships to VC may reduce the amount of monies available to UHV staff and that we continue our policy as is unless we have excess scholarship funds at some time at which we could revisit the request.

Mary Ann Rivera seconded the motion.  Everyone was in agreement.

Suzanne will discuss the possibility for designated scholarship funds to UHV employees to attend VC

6. Old Business:

Building Addition/Renovation  - Involved parties were finalizing plans as we are having our meeting.  Purchase Orders and bid packages should go out next week.  Ground breaking should be in January, 2003. 

Staff Council Subcommittees  - Non-exempt subcommittee met last month and elected officers:    

Chair -  Nilda Ortiz,   Vice-Chair -  LaShelle Brooks  and   Secretary  -  Faye Landry

Staff Council Constitution  - The Constitution review committee has place the proposed constitution on the P: drive for review. Summary of recommended or proposed changes:

                                  i.      Article 1

                                          after University of Houston-Victoria add (all sites)

                                  ii.     Article 7

                                          instead of paper ballot replace with recorded vote

                                  iii.    Article 8

                                          remove (The first election of Staff Council officers shall be as

                                          soon as feasible after the ratification of this constitution. These

                                          officers will serve until September 1, 1997.)

                                  iv.    Article 11         replace default with forfeit 

                                   v.    Article 14         replace written with recorded

                                  vi.    Article 15         omit the word eligible

                                 vii.    Any where it refers to UHV replace with THE UNIVERSITY

The committee will be meeting November 14, 2002 to finalize their recommendations and place on the P: drive for review by the Staff Council members.

The meeting was adjourned at 3:00 p.m.