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University of Houston-Victoria

Shipping and Freight

If possible, quote FOB destination, shipping prepaid and allowed, i.e. included in the bid price. Otherwise, tell the vendor to ship UPS ground and to prepay and add charges to invoice. UPS and FEDEX deliveries are made to the Finance Office, UHV building once each day. Parcels delivered through the U.S. Postal Service are picked up by UHV courier each morning. USPS Priority Mail and Express Mail shipments are delivered by the United States Postal Service driver to the Finance Office. If the shipment is being delivered by a freight company, i.e. Central Freight, Redline, the shippers' obligation is to deliver to the shipping dock. The shipper is not required to deliver to a particular office unless shipping instructions state otherwise.

If there is a need to have an item delivered directly, or "inside" to the ordering department (or someplace else), instead of Central Receiving, this needs to be noted on the purchase requisition. This will ensure that the proper freight terms are included and Central Receiving is informed.

"Freight Collect" or C.O.D. terms are to be avoided. A C.O.D. shipment received by Central Receiving requires that a check must be in the Purchaser's possession prior to delivery of the merchandise. Since that cannot be accommodated, the shipment will be rejected by Central Receiving.

Larger deliveries should be delivered directly to the facility where they will be stored or used. This will avoid having to move delivered items twice.

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