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Shipping and Freight
If possible, quote FOB
destination, shipping prepaid and allowed, i.e. included in the bid price.
Otherwise, tell the vendor to ship UPS ground and to prepay and add charges to
invoice. UPS and FEDEX deliveries are made to the Finance Office, UHV
building once each day. Parcels delivered through the U.S. Postal Service
are picked up by UHV courier each morning. USPS Priority Mail and Express
Mail shipments are delivered by the United States Postal Service driver to the
Finance Office. If the shipment is being delivered by a freight company,
i.e. Central Freight, Redline, the shippers' obligation is to deliver to the
shipping dock. The shipper is not required to deliver to a particular
office unless shipping instructions state otherwise.
If there is a need to have an
item delivered directly, or "inside" to the ordering department (or
someplace else), instead of Central Receiving, this needs to be noted on the
purchase requisition. This will ensure that the proper freight terms are
included and Central Receiving is informed.
"Freight Collect" or
C.O.D. terms are to be avoided. A C.O.D. shipment received by Central
Receiving requires that a check must be in the Purchaser's possession prior to
delivery of the merchandise. Since that cannot be accommodated, the
shipment will be rejected by Central Receiving.
Larger deliveries should be
delivered directly to the facility where they will be stored or used. This
will avoid having to move delivered items twice.
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