Purchasing Department

Printing


Printing vs. Copying

There is a difference between traditional “printing” and copying reproduction services.  Copying is duplication done on high speed copiers from a paper copy. Off-set printing involves the use of a printing press and usually involves larger quantities, special or unusually-sized papers and raised or embossed lettering that cannot be done with a copier.

Local Funds

The purchase of printing services with local funds costing more than $5,000 must be routed through the Purchasing Department on a purchase requisition for competitive bidding.  Printing services purchased with local funds that cost $5,000 or less may be purchased by the department on a voucher or ProCard without competitive bidding. 

State Appropriated Funds

The purchase of printing services with state funds costing more than $1,000 must be routed through the Purchasing Department on a purchase requisition for competitive bidding, unless the department uses the Vendor contract for business stationary and business cards.  Printing services purchased with state funds that cost $1,000 or less may be purchased by the department on a voucher or ProCard without competitive bidding. 

UHV Contract for Business Stationary and Business Cards

For Business Cards, departmental stationary, and envelopes, there is a vendor contract in place to insure uniformity.  Departments must use that vendor for these items.  Contact Purchasing for information.

Printing Intended for External Publication

The University of Houston-Victoria is protective of the professional and public relations image conveyed through documents prepared for external distribution.  This includes schedules, brochures, letterheads, and business cards.  The Office of Communications and Marketing has the responsibility to review external documents for form and content prior to printing.  Requirement in compliance with UHV Policy A-42, Communications and Marketing.

State Contracts

There are various State of Texas term contracts for printing.  Usually the contracts offer excellent pricing.  Turnaround time is usually 30 days from the date the vendor receives the purchase order from the State.  State contract orders must be requisitioned through Purchasing.  State of Texas Term Contracts Index

Overruns and underruns

The University of Houston - Victoria will pay for no more than five percent over the requested quantity unless an amended purchase order is issued through the purchasing department. Full count is always expected.

Overruns in excess of five percent will be considered a no-charge donation to the University and the total printing cost will be adjusted to the allowable overage based upon the original net cost prorated.