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Printing
There are several methods to address printing
requirements:
Local Account-Delegated Departmental Purchases
Copy and High Speed Duplication: Local account delegation
is $3000 including shipping and handling charges. If the
cost is expected to exceed $3000, a purchase requisition is
required. - Printing: All printing must be requisitioned through
purchasing. For Business Cards, departmental stationary, and
envelopes, there is a vendor contract in place to insure
uniformity. Departments must use that vendor for these
items. Contact Purchasing for information.
Printing Intended for External Publication
The University of Houston-Victoria is protective of the
professional and public relations image conveyed through
documents prepared for external distribution. This includes
schedules, brochures, letterheads, and business cards. The
Coordinator of Public Relations has the responsibility to
review external documents for form and content prior to
printing. Requirement in compliance with UHV Policy A-42,
Communications and Marketing.
Printing vs. Copying
There is a difference between traditional “printing” and
copying reproduction services. Copying is duplication done
on high speed copiers from a paper copy. Off-set printing
involves the use of a printing press and usually involves
larger quantities, special or unusually-sized papers and
raised or embossed lettering that cannot be done with a
copier.
State Appropriated Funds
Section 21 of the Texas Constitution requires all printing
to be competitively bid when using State Appropriated Funds.
Therefore, three bids must be obtained regardless of the
dollar amount. A requisition must be prepared in advance and
submitted to Purchasing.
State Contracts
There are various State of Texas term contracts for
printing. Usually the contracts offer excellent pricing.
Turnaround time is usually 30 days from the date the vendor
receives the purchase order from the State. State contract
orders must be requisitioned through Purchasing.
State of
Texas Term Contracts Index
Overruns and underruns The University of Houston - Victoria will pay for no more
than five percent over the requested quantity unless an
amended purchase order is issued through the purchasing
department. Full count is always expected. Overruns in excess of five percent will be considered a
no-charge donation to the University and the total printing
cost will be adjusted to the allowable overage based upon
the original net cost prorated.
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