Purchasing Department

Forms


 

Authorization of Delegated Departmental Purchaser

  • This form provides authorization of delegated departmental purchasers and must be provided to the Purchasing department at the beginning of the fiscal year.

Blanket PO Payment Record

  • This form is required to track payments made from a Blanket PO.

Bookstore Charge Form

  • This form must be completed when purchasing goods from the Victoria College Bookstore.

Delegated Departmental Purchase Form

  • This form must be completed when purchasing goods which require a delegated department order form.

Gift Card Request Form

  • This form must be completed when purchasing gift cards/certificates.

Justification for Emergency Purchases

  • This form is used to provide justification when requesting emergency purchase.

Justification for Proprietary (Sole Source)

  • This form is to be completed whenever a need for specific goods or services which either preclude competing or equivalent products and services or must be provided by only one specific vendor.

Lost Receipt Affidavit 

  • This form is required as documentation for lost ProCard receipt.

ProCard Account Application Form

  • This form is to be completed by those who will need a ProCard to purchase goods for their department.

ProCard Cardholder Agreement

  • This form is to be completed by the cardholder upon issuance of a ProCard.

State of Texas Tax Exempt Form

  • This form is to be completed by delegated departmental purchasers to provide vendors proof of the University's tax exempt status.

UHV Vendor Performance Form

  • These forms are used to submit a complaint against a vendor for poor performance or to state excellent performance of a vendor. Ordering agencies must report vendor performance, whether satisfactory, unsatisfactory or exceptional, on all purchases $25,000 or more.