LETTER OF JUSTIFICATION FOR EMERGENCY PURCHASE
JUSTIFICATION FOR (BRIEF DESCRIPTION)
INSTRUCTIONS: This completed form must be included with each requisition/contract provides for
emergency acquisition of goods or services when the University's usual acquisition
procedures cannot be followed without causing financial or operational damage to the
University. If more space is needed, please attach additional page(s).
1. Nature, Cause of Emergency. State the reason for the emergency acquisition by explaining what the emergency is and/or what caused the emergency situation.
2. Financial/Operational Damage to the University. State the financial or operational damage that will occur if needs are not satisfied immediately (do not merely state that a loss or damage will occur):
3. Reason for Failure to Anticipate Need. State the reason or reasons why the need for the acquisition were not or could not be anticipated, so that items could have been acquired through the University's usual procedures:
"I certify that the above statements are true and correct, to the best of my knowledge. I also certify that neither I nor my family members will gain or receive any additional benefit because I have recommended that this acquisition be processed on an emergency basis."
| _____________________________________________________________/_______________ Signature of Individual Requesting the Emergency Acquisition Date |
| _____________________________________________________________/________________ Signature of Cabinet-Level Supervisor Date |
|
| Department/School: | _______________________________________________________ |
|
_____________________________________________________________/________________ Signature of Purchasing Agent or Authorized Designee Date |
PURCHASE ORDER NO:________________________________________
For additional information, see Section 2-18, State of Texas 1998 Procurement Manual at http://www.gsc.state.tx.us/stpurch/pm/2-18.html.