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University of Houston - Victoria

Academic Affairs
Office of the Provost

Institutional Data Collection and Reports

 
Planning/Assessment
Documents & Reports
Description & Purpose
Office in Charge
& Time
Document Destination
& Location
Institutional Planning & Assessment

-- Guide to institutional effectiveness, institutional annual plan, long range plan, SWOT, performance indicators, and assessment report

-- Provost’s Office, IR
-- Planning: Spring Assessment: Nov

-- Destination: UH System
-- Location: Provost’s Office, IR

Academic Program Review-- Assessment of academic program effectiveness, learning outcomes, and instruction resources
-- Review and recommendations of Academic Affairs Committee
-- To support quality control & efficient use of resources
-- Accreditation
-- Acad. Programs, Academic Affairs Committee, IR
-- Aug-Sept

-- Destination: Academic Affairs Committee, Provost’s Office
-- Location: Provost’s Office, IR

Unit Annual Planning & Assessment -- Academic and administrative units’ annual plan, performance indicators, and assessment
-- To support decision making and accreditation
-- Units
-- Planning: Spring Assessment: Aug-Sept

-- Destination: University /Accreditation
-- Location: Units, IR

Academic Program Effectiveness--Goals, objectives, assessment methods, results of assessment, and the use of the assessment results for academic programs
-- To support program development and accreditation
-- Program
-- Update after assessment

-- Destination: University /Accreditation
-- Location: IR

Enrollment Management Plan 
 
Recruitment / Retention-- SAS-- SAS
Institutional Strategic Plan
UH System Strategic Plan
-- System/Institutional PlanningProvost’s Office, IR

-- Destination: State Legislative Budget Board
-- Location: IR

Information Resource Strategic Plan-- State mandateIT

-- Destination: State Legislative Budget Board
-- Location: IT

Plan for Distance Education and Off-campus Instruction-- To support program development and accreditationStudent & Academic Services

-- Destination: State Coordinating Board
-- Location: Provost’s Office, ISS

Survey of Organizational Excellence-- Participation in state-wide benchmarking activity for agencies and institutionsPresident’s Office, Admin/Finance

-- Destination: University
-- Location: President’s Office, IR

Student Satisfaction Survey (Under development)-- Survey of enrolled students on college experience, 
--Able to generate results by school
-- To support decision making, state mandates and accreditation
-- Student Services
-- Fall, biennial

-- Destination: University
-- Location: Student Services, IR

Alumni Survey (ACT)
(Under development)
-- Survey of alumni on college experience,
-- Able to generate results by school
-- To support decision making, state mandates and accreditation
-- IR
-- Fall, biennial

-- Destination: University
-- Location: IR

Job Placement Survey-- Follow-up survey of graduates on employment
-- Able to generate results by school
-- Student Services
-- Twice yearly
Student Services
Need Assessment-- Justification for new programs or delivery locationsAs designatedAs designated
Learning Support Survey-- Survey of student/faculty opinion on the learning support for the academic program
-- To support program review
-- IR
-- Conducted with program review
-- Destination: Academic Affairs Committee
-- Location: IR
Core Curriculum Survey-- entering undergraduate students-- Provost’s Office
-- Annual
-- IR

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Federal/State Reports
Documents & Reports
Description & Purpose
Office in Charge
& Time
Document Destination
& Location
IPEDS-- Institutional data including enrollment, completion, finance, human resources data-- IR, OAR, Finance, Human Resources
-- Twice/year
-- Destination: IPEDS
-- Location: IR
LBB, TX-- Institutional data
-- State required performance indicators, most of which are used for institutional performance indicators
-- IR
-- Twice/year
-- Destination: LBB
-- Location: IR
CB, TX-- Institutional data including enrollment, degree, course, faculty, course completion by semester,
-- Able to generate data by school/program
 
-- OAR, IR
-- By semester
-- Annual
-- Destination: TX Coordinating Board
-- Location: OAR, IR
CB, TXAccountability-- IR,
-- Annual
IR
 Affordability-- OAR, OFA,
-- Annual
OAR, OFA, IR
 Timely Graduation Report-- OAR,
-- Annual
OAR, IR
FISAP-- Federal Campus-based Aid-- OFA-- Destination: FISAP
-- Location: OFA
CB-Financial aid Database Report-- List all students who have financial need & aid awarded -- OFA-- Destination: TX Coordinating Board
-- Location: OFA
University Recruitment and Retention Policy

Closing the Gap

-- Requested annual strategic enrollment management report to the THECB

-- Projection & annual report

-- SSRO-- Destination: X Coordinating Board
-- Location: SSRO

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Internal Statistic Reports
Documents & Reports
Description & Purpose
Office in Charge
& Time
Document Destination
& Location
Enrollment Analysis-- Enrollment data by institution/ school / program by semester-- OAR
-- By semester
-- Destination: Academic and administrative units
--Location: OAR, IR
Enrollment Data Report-- Summary of enrollment by semester -- OAR
-- By semester
-- Destination: Academic and administrative units
--Location: OAR
Degree Report-- Degrees conferred by program by semester-- OAR
-- By semester
-- Destination: Academic and administrative units
--Location: OAR
Admission Statistics-- Summary of applicants by school and ethnicity-- OAR
-- Weekly
-- Destination: Academic and administrative units
--Location: OAR
Department Profile-- Program productivity including courses, SCH, FTE, S/F ratio, Based on CB4 report -- Used for program assessment--IR
-- Fall, Spring
-- Destination: Schools
--Location IR

Other publications
Documents & Reports
Description & Purpose
Office in Charge
& Time
Document Destination
& Location
President’s Annual Report-- Communication to community-- President’s Office, OUA
-- Annual
-- Destination: Public
--Location: President’s Office, OUA
Fact Books-- Institutional data on students, distance learning, faculty, staff, finance, and other data-- IR
-- November
-- Destination: University, Public
--Location: IR
Fast Facts-- Brief institutional profile-- OUA
-- Annual
-- Destination: University, Public
--Location: OUA

Data Sources
Documents & Reports
Description/Purpose
Office in Charge
& Time
Document Location
NCES-- National Center of Educational Statistics-- Institutional comparison dataContact IR if assistance is neededNCES
CB, TX-- CB report-- Institutional and some program comparison dataContact IR if assistance is neededCB
RARDAT, UH-- Able to generate program student data on enrollment, retention, and degreeContact IR ADMIN
Course Rosters-- List of students in courseContact OAR if assistance is neededADMIN
Course Lookup-- Enrollment data by courseContact OAR if assistance is neededUHV-Current students-Course lookup
Mailing Lists--Lists of student names, home addresses, phone, and email addressesContact Mary Ann  
Committee List-- Institutional committeesIRIR