Documents & Reports

Institutional Data Collection and Reports

Planning/Assessment
Documents & Reports	Description & Purpose	Office in Charge & Time	Document Destination & Location
Institutional Planning & Assessment	-- Guide to institutional effectiveness, institutional annual plan, long range plan, SWOT, performance indicators, and assessment report	-- Provost’s Office, IR -- Planning: Spring Assessment: Nov	-- Destination: UH System -- Location: Provost’s Office, IR
Academic Program Review	-- Assessment of academic program effectiveness, learning outcomes, and instruction resources -- Review and recommendations of Academic Affairs Committee -- To support quality control & efficient use of resources -- Accreditation	-- Acad. Programs, Academic Affairs Committee, IR -- Aug-Sept	-- Destination: Academic Affairs Committee, Provost’s Office -- Location: Provost’s Office, IR
Unit Annual Planning & Assessment	-- Academic and administrative units’ annual plan, performance indicators, and assessment -- To support decision making and accreditation	-- Units -- Planning: Spring Assessment: Aug-Sept	-- Destination: University /Accreditation -- Location: Units, IR
Academic Program Effectiveness	--Goals, objectives, assessment methods, results of assessment, and the use of the assessment results for academic programs -- To support program development and accreditation	-- Program -- Update after assessment	-- Destination: University /Accreditation -- Location: IR
Enrollment Management Plan	Recruitment / Retention	-- SAS	-- SAS
Institutional Strategic Plan UH System Strategic Plan	-- System/Institutional Planning	Provost’s Office, IR	-- Destination: State Legislative Budget Board -- Location: IR
Information Resource Strategic Plan	-- State mandate	IT	-- Destination: State Legislative Budget Board -- Location: IT
Plan for Distance Education and Off-campus Instruction	-- To support program development and accreditation	Student & Academic Services	-- Destination: State Coordinating Board -- Location: Provost’s Office, ISS
Survey of Organizational Excellence	-- Participation in state-wide benchmarking activity for agencies and institutions	President’s Office, Admin/Finance	-- Destination: University -- Location: President’s Office, IR
Student Satisfaction Survey (Under development)	-- Survey of enrolled students on college experience, --Able to generate results by school -- To support decision making, state mandates and accreditation	-- Student Services -- Fall, biennial	-- Destination: University -- Location: Student Services, IR
Alumni Survey (ACT) (Under development)	-- Survey of alumni on college experience, -- Able to generate results by school -- To support decision making, state mandates and accreditation	-- IR -- Fall, biennial	-- Destination: University -- Location: IR
Job Placement Survey	-- Follow-up survey of graduates on employment -- Able to generate results by school	-- Student Services -- Twice yearly	Student Services
Need Assessment	-- Justification for new programs or delivery locations	As designated	As designated
Learning Support Survey	-- Survey of student/faculty opinion on the learning support for the academic program -- To support program review	-- IR -- Conducted with program review	-- Destination: Academic Affairs Committee -- Location: IR
Core Curriculum Survey	-- entering undergraduate students	-- Provost’s Office -- Annual	-- IR

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Federal/State Reports
Documents & Reports	Description & Purpose	Office in Charge & Time	Document Destination & Location
IPEDS	-- Institutional data including enrollment, completion, finance, human resources data	-- IR, OAR, Finance, Human Resources -- Twice/year	-- Destination: IPEDS -- Location: IR
LBB, TX	-- Institutional data -- State required performance indicators, most of which are used for institutional performance indicators	-- IR -- Twice/year	-- Destination: LBB -- Location: IR
CB, TX	-- Institutional data including enrollment, degree, course, faculty, course completion by semester, -- Able to generate data by school/program	-- OAR, IR -- By semester -- Annual	-- Destination: TX Coordinating Board -- Location: OAR, IR
CB, TX	Accountability	-- IR, -- Annual	IR
	Affordability	-- OAR, OFA, -- Annual	OAR, OFA, IR
	Timely Graduation Report	-- OAR, -- Annual	OAR, IR
FISAP	-- Federal Campus-based Aid	-- OFA	-- Destination: FISAP -- Location: OFA
CB-Financial aid Database Report	-- List all students who have financial need & aid awarded	-- OFA	-- Destination: TX Coordinating Board -- Location: OFA
University Recruitment and Retention Policy Closing the Gap	-- Requested annual strategic enrollment management report to the THECB -- Projection & annual report	-- SSRO	-- Destination: X Coordinating Board -- Location: SSRO

Internal Statistic Reports
Documents & Reports	Description & Purpose	Office in Charge & Time	Document Destination & Location
Enrollment Analysis	-- Enrollment data by institution/ school / program by semester	-- OAR -- By semester	-- Destination: Academic and administrative units --Location: OAR, IR
Enrollment Data Report	-- Summary of enrollment by semester	-- OAR -- By semester	-- Destination: Academic and administrative units --Location: OAR
Degree Report	-- Degrees conferred by program by semester	-- OAR -- By semester	-- Destination: Academic and administrative units --Location: OAR
Admission Statistics	-- Summary of applicants by school and ethnicity	-- OAR -- Weekly	-- Destination: Academic and administrative units --Location: OAR
Department Profile	-- Program productivity including courses, SCH, FTE, S/F ratio, Based on CB4 report -- Used for program assessment	--IR -- Fall, Spring	-- Destination: Schools --Location IR

Other publications
Documents & Reports	Description & Purpose	Office in Charge & Time	Document Destination & Location
President’s Annual Report	-- Communication to community	-- President’s Office, OUA -- Annual	-- Destination: Public --Location: President’s Office, OUA
Fact Book	-- Institutional data on students, distance learning, faculty, staff, finance, and other data	-- IR -- November	-- Destination: University, Public --Location: IR
Fast Facts	-- Brief institutional profile	-- OUA -- Annual	-- Destination: University, Public --Location: OUA

Data Sources
Documents & Reports	Description/Purpose	Office in Charge & Time	Document Location
NCES	-- National Center of Educational Statistics-- Institutional comparison data	Contact IR if assistance is needed	NCES
CB, TX	-- CB report-- Institutional and some program comparison data	Contact IR if assistance is needed	CB
RARDAT, UH	-- Able to generate program student data on enrollment, retention, and degree	Contact IR	ADMIN
Course Rosters	-- List of students in course	Contact OAR if assistance is needed	ADMIN
Course Lookup	-- Enrollment data by course	Contact OAR if assistance is needed	UHV-Current students-Course lookup
Mailing Lists	--Lists of student names, home addresses, phone, and email addresses	Contact Mary Ann
Committee List	-- Institutional committees	IR	IR