Academic Council Minutes – November 5, 2008

I.                   Review of Minutes – October 15, 2008

·         The minutes were approved with minor changes incorporated:

“Under Enrollment Management, item #3 HIS should be changed to HSI.”

Update- enrollment on student went through office on September 17th with a two-day delay.

II.        General

A.        Enrollment Management

1.      Ms. Chari Norgard handed out information on Uniform Recruitment & Retention Strategy Report, Coordinating Board Uniform Recruitment and Retention Program Evaluation Annual Report (due December 1), and the Program Evaluation Annual Report for Fall 07- Fall 08.

Ms. Norgard briefly went through all handouts and advised all with further questions to please contact her and that it’s a new system and can all learn together.

Ms. Norgard stated that the reporting frame will be Fall 07 through Fall 08. Specific information is wanted without any limitations as of yet. Executive summary should consist of a couple of paragraphs including where you are at within your goals.

Ms. Norgard talked about the Full Evaluation Program Report.  Program Data will need to have new student’s information broken down into ethnicity, age, previous school, etc. Ms. Norgard is working with Ms. Natalie Coffee at the Coordinating Board regarding any questions that arise during this process. The turnaround time for coordinating board will be quick.

B.        Information Technology—Mr. Ferguson

1.      Mr.  Ferguson met with email advisory committee (approximately 9-10 attended).  Steps will be taken to work on recommendations.

C.        Other

1.      Ms. Trudy Wortham talked about the Texas Association of Collegiate Registrars and Admissions Officers (TACRAO) conference she attended.  There were about 650 attendees.  They discussed the 6W drop rule that some schools have implemented. Not all schools have enforced the 6W rule. Also a modification in PeopleSoft is in process to let students know how many drops they have inquired.

2.      Dr. Suzanne LaBrecque, Dr. Dan Jaeckle, Dr. Kathryn Tart, and Dr. Jeffrey Di Leo discussed the issue of plagiarism. Dr. Tart asked if specific testing was available for students. Dr. Jaeckle clarified that there is no testing available. Dr. Di Leo said that there is no excuse for a junior to plagiarize. Dr. Jaeckle said that it is usually unintentional plagiarism that takes place.

3.      Dr. Di Leo and Dr. Jifu Wang discussed their trip to China. They both had very positive feedback from the trip. The level of respect was phenomenal and the knowledge the students had from our website was outstanding.  Some of these students will be on campus in the Spring 09 with the majority coming onboard in the Fall 09.  Dr. Wang also said that Visa conditions have improved with help and the desire for students to come to UHV has increased which both are positive factors.  Dr. LaBrecque stated that the marketing for this program will be an interesting opportunity.

4.      Dr. LaBrecque reminded Academic Council of the Investiture for the Chancellor on Friday November 6, 2008.

5.      Dr. John Stansell reminded Academic Council of TEA visits.

II.                   Specific

A.    Student Appeals

1.      None

B.     Consent Calendar/Faculty Development Grant Requests and Reports

1.      Approved an FY09 conference grant in the amount of $1300 for Dr. Carol Klages to present at the National Social Science Association in Albuquerque, NM from October 19-21, 2008. 

2.      Approved an FY09 conference grant in the amount of $1300 for Dr. Thomas Williams to present at the Association of Writer and Writing Programs Conference in Chicago, Illinois from February 11-15, 2009.

As recorded by,