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University of Houston - Victoria

President's Office


9:30 A.M., January 8, 2014
President's Conference Room
Meeting Minutes

Members Present: Akins, Bashaw, Beran, Cass, Castille, Cobler, Dahlstrom, Di Leo, Faulk, Ferguson, Lambert, Litton, Mehan, Niroomand, Olukoya, Rice, Rutzen, Salazar, Smith, Tart, Thomas, and Walyuchow

Representatives: Dr. Charles Alcorn, University Advancement

I. Organization Business

--Dr. Cass moved and Dean Tart seconded to approve the minutes of December 11, 2013, as presented.

II. Business

A. President’s Report—Dr. Phil Castille

  • Fort Bend Chamber of Commerce Luncheon
  • Dr. Castille said he along with several other Cabinet members attended the December Fort Bend Chamber of Commerce Luncheon where Chancellor Khator provided a university update. During this speech, Chancellor Khator mentioned she knew that the Fort Bend leadership wanted a full-branch campus at Sugar Land, not just a teaching center. She said in this transition no student will be left stranded, no faculty contracts broken, no campus will be hurt. No timetable was given for this transition. So UHV will work with UHS to develop a timetable that allows us time to adjust during this period of transition. The Board of Regents meetings in February and May will set specific System policy on this transition. After a discussion, Dr. Castille said there are a lot of questions that remain to be addressed.

    B. Academic Affairs Updates—Dr. Jeff Cass

    Dr. Cass covered the following:

  • Dr. Mrinal Mugdh Varma, from UH-Clear Lake, will be the consultant for both the QEP and the Focused Report;
  • The Living and Learning Commons is being constructed at Jag Suites;
  • Transition for the School of Education & Human Development into Katy is almost complete—they are finishing up the signage;
  • Thanked Dean Litton and Ms. Cobler for their part in getting the signage;
  • Said he felt the key to enrollment for this semester has been the deans encouraging students to take additional courses;
  • Announced that Brad Roth from Wayne State University, Political Scientist, will be the guest speaker at the Provost’s Lecture Series on February 13, and thanked Dr. Alcorn for obtaining a $1,000 donation for the event; and
  • Shared copies of the IPEDS (Integrated Postsecondary Education Data System) Data Feedback Report for 2013—a discussion followed on comparative feedback with pier
  • institutions.

    C. Facilities & Finance Updates—Wayne Beran

    Mr. Beran announced:

  • The survey of space needs is due Friday, January 11;
  • Reminded everyone of the UHV Budget Hearings on January 9;
  • Tuition and fee adjustments will be discussed at the Board of Regents meeting in February; and
  • He is working on getting the university’s next housing project going.
  • D. Student Affairs Updates—Dr. Jay Lambert

  • Non-Course Competency-Based Options (NCBOs)
  • Dr. Lambert said for English 1301, the percentage of students with a “C” or better, NCBO students, was 74% and non-NCBO students at 78.5%. With a “D” or better, NCBO students, were at 89.5%, where the non-NCBO was 88.3%.

  • Academic Warnings
  • Dr. Lambert announced there were 111 freshmen students on Academic Warning out of 313, for a total of 35.4%, which is slightly better than last year which was 103 out of 270 for 38.1%.

  • Financial Aid
  • Dr. Lambert announced plans are in place to start awarding financial aid to UHV students on March 15. He said this was the earliest that he had seen any school do it, as it lines up with the priority deadline to submit the FAFSA.

    E. Enrollment Updates—Dr. Denee Thomas

    Dr. Thomas referenced the registrar’s enrollment report received by email just prior to the meeting. She said 84.5% of the freshmen cohort enrolled for spring, which is much higher than previous years on this date. The university has the opportunity to make spring a record enrollment; stating there are still 610 applications at all levels that are not complete, or 39% of UHV’s total spring applicant pool. There are 326 accepted applications for students who are not yet enrolled, or 39% of all those accepted for spring (representing 21% of the entire applicant pool). Fall freshman applications stand at 2,738 (up 50% from same date last year), and accepted applications are at 875 (up 83% from same date last year). The freshman application total today is 88% of the total application number for the entire recruitment year in 2013. Mr. Beran reminded everyone that summer is the beginning of our base count year.

    F. University Advancement Updates—Greg Rutzen

    Mr. Rutzen said as of this date, UHV is $1.7 M closer to our $2 M in external and private commitments for this fiscal year. He said the University Advancement office has 1 additional spot to fill, that of an Alumni Relations director.

    G. Other Items

    Dean Di Leo announced the School of Arts & Sciences administrative assistant, Sandra Wood would be retiring as of January 31. A garden theme reception has been planned for this dedicated School of Arts & Sciences employee. With this departure, and Tracey Fox, Director of Services, just having twins there will be some reorganizing within the school.

    Dr. Alcorn said the Jifa Group, a Qingdoa, China-based textile conglomerate, whose four-person delegation visited city, county and local business leaders in Sugar Land and Victoria in December are reviewing information packets from Steve Roth (construction/financing) and Rawley McCoy (architect) for a Special Events Center/Conference Center-Hotel, as well as UHV Athletic fields/facilities. Dr. Di Leo also discussed preliminarily, the Jifa Group's interest in building student dorms on a private basis. Dr. Alcorn thanked everyone involved in cultivating relations with these important potential Chinese donors, including UHV PRAB member Lou Anne Kellman, for arranging lunch for the delegation with Prasek's Bakery owner, Mike Prasek, Dennis Patillo for hosting the delegation's dinner at Sendera Restaurant with Victoria Mayor Paul Polasek, County Judge Don Pozzi, VEDC President Dale Fowler, UHV CFO Wayne Beran and Dean Jeffrey Di Leo. Dr. Alcorn also thanked his mother, former Regent Dorothy Alcorn, for hosting Madame Chen overnight at her house as well as hosting breakfast for the delegation, UHV President Phil Castille, UHS Regent Roger Welder, OUA Chief Advancement Officer Greg Rutzen, SBA Dean Farhang Niroomand, A&S Dean Jeffrey Di Leo and VEDC VP Adrian Cannady.

    Dean Niroomand said a press release was coming out that shows UHV was the second highest in the state out of nine Texas universities that made the U.S. News & World Report as “Best Online Bachelor’s Programs.” Dean Niroomand thanked everyone, university and community members, that hosted Chairman Wu during his visit to South Texas. He said Chairman Wu was so impressed with this area; he is going to purchase a home and 300 acres of land in hopes of bringing part of his company’s operation to Texas.

    Dean Tart said the school has 3 new faculty members, lost 2 faculty, and have 2 new directors, Denise Neill and Kathleen Reeve. Growth over this time last year is 19.6%. March 2-5 will be the School of Nursing on-site visit. Dean Tart shared a handout titled “2013 Epic News” that highlighted the schools achievements during the 2013 academic year. She announced she was proud of SoN and thanked the Marketing department for their help on the handout.

    Dean Litton said all faculty and staff have completed their move to the HCC-Katy campus and he feels there is a significant pool of potential students there.

    Mr. Walyuchow announced the Astros Caravan is coming to UHV on January 23 and there will be a flag rising of the “Astros Country” flag in front of University Center. This event will be open to the public. Visiting UHV in the Astros Caravan will be Chris Carter, first baseman; Mark Krauss, outfielder; Quinton McCracken, player development director; and J.R. Richard, former pitcher; along with Hall of Fame broadcaster Milo Hamilton. The Claud Jacobs International Golf Tournament will be held on February 13-17, with 18 men’s and 14 women’s teams. The guest speakers for the banquet will be UT alumni, Phil Dawson of the San Francisco 49ers, and Marcus Jones of the American Junior Golf Association for student athletes. Mr. Walyuchow said soccer athletes GPA’s have increased from 2.2 last year to 2.9. He commended the soccer staff for their work with these students. He said UHV will host a tailgate on January 25 to celebrate the season’s opening day of Jaguar baseball.

    Dr. Dahlstrom distributed a hand-out titled “TexShare Participation Report for the University of Houston-Victoria” that showed graphs of the funding sources for the TexShare Databases and the value of the databases we receive for our participation fee.

    Ms. Smith thanked those around the table for their assistance in getting their staff to complete the mandatory training—percentage completed went from 71-96.4. The Employee of the Year ballot went out and she encouraged everyone to vote.

    Meeting was adjourned at 11:20 a.m.
    Submitted by: Kathy Walton