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University of Houston - Victoria

President's Office

9:30 A.M., March 13, 2013
President’s Conference Room

Meeting Minutes

Members Present: Beran, Cass, Castille, Cobler, Dahlstrom, Ferguson, Litton, Mehan, Neill, Niroomand, Smith, Tart, Thomas, Walyuchow, and West

Absent: Di Leo, Dry, Lagal, Rice

Representative: Tracey Fox, School of Arts & Sciences

I. Organization Business

--Dean Tart moved and Dean Litton seconded to approve the minutes of January 23, 2013, as revised.

Revision: Added the word “Reserve” to Dean Niroomand’s statement–
Dean Niroomand said the Office of the Comptroller of the Currency, the Federal
Reserve Bank . . .

II. Business

A. President’s Report–Dr. Phil Castille

Meeting Substitutes
Dr. Castille has requested if you are unable to attend a President’s Cabinet meeting that you make arrangements for a substitute. He said that the whole purpose of Cabinet is to provide a forum for discussion and to provide timely information for deans and directors to take back to inform their units. It is your responsibility as a member to find someone to take your place and notify the President’s office prior to the meeting of the change. Your substitute should provide you with a summary of the meeting so that you can keep your unit informed, which is essential to shared governance and good morale.

UHS Advancement Office
Dr. Castille reported that Mr. Cliff Redd, UH Associate Vice President of Development, and Michelle Buhr, UH Director of Stewardship, addressed the President’s Regional Advisory Board (PRAB) members to discuss endowment reports containing an error that were generated by the UH Advancement Office in Houston. Corrected endowment reports will be generated and resent by UHV with an explanation and apology. UH has agreed to train and work with our new office personnel in OUA. In an effort to restaff this office, interviews for the Director of Corporate and Foundation Relations are underway with two excellent candidates.

PRAB Meeting
Dr. Castille said there was a good PRAB meeting this past week with a long discussion on the present and past state of the UHV Advancement office, with feedback from Cliff Redd and Michelle Buhr from UHS (see above). Regents, former regents, and other members were allowed to express their concern on various issues.

Victoria Day at the State Capitol
Dr. Castille said he felt his participation in the Victoria Day at the State Capitol was a productive day spent with other Victorians, including meetings with our representative and senator.

Victoria Visit
Dr. Paula Short, who replaced Dr. John Antel as UHS chief academic officer, will come to UHV to meet with the Cabinet and the Faculty Senate. A “called” President’s Cabinet meeting is scheduled for April 5, 10:30 a.m., in the President’s Conference Room. Dr. Short also has been invited to speak at the Senate meeting scheduled for that afternoon.

B. Academic Affairs Updates–Dr. Jeff Cass

Process for Program Review/Approval
Dr. Cass said thanks to Dr. Short, the process for program review and approval has been simplified. One new step will be each program review will now require a marketing plan. At the last Provost Council meeting, UHV’s new program request for a Master of Biomedical Sciences in Professional Science was approved. This will be UHV’s first master’s degree in science. The first Creative Writing Master of Fine Arts (MFA) degree was also approved. The MFA in Creative Writing degree is a program with a Latino emphasis designed to provide students with the opportunity to pursue a terminal degree in Creative Writing. He thanked the Faculty Senate for processing this request in such a short period of time.

Two for One Special
In hopes to retain our retention process, UHV will offer a “Two for One” special. This will include both online and face to face classes for freshmen and sophomores.

SuddenLink Advertising
Dr. Cass said UHV will start advertising by using banner ads through SuddenLink.

AVP for Student Affairs Position
Dr. Cass said feedback had been received on the strongest two candidates for the Associate Vice President’s position in Student Affairs. A job offering has been made and negotiations are underway. During the meeting, Dr. Cass received confirmation that Dr. Jay Lambert accepted the position and his first day at UHV will be May 1.

40th Anniversary Web Site
This past weekend an insert was included in the Victoria Advocate‘s Sunday paper on the University of Houston-Victoria’s 40th anniversary. The anniversary web site will be integrated into the UHV website.

C. Enrollment Updates–Dr. Denee Thomas

Dr. Thomas said summer freshmen applications have picked up; 81 applications received and 15 accepted. Fall applications for freshmen currently stand at 2,579 applications compared to 2,640 for the entire season last fall. Of this number, 1,119 students have been accepted. Currently there are 100 applications for Jaguar Suites. She reported there is more freshmen student interest than ever before for summer school, as indicated by a survey done by Housing.

Jaguar Day Open House
Dr. Thomas said at the March 2 Jag Day there were 58 perspective students and approximately 120 in attendance. The final Jag Day Open House for this academic year will be March 23.

Summer registration opens April 15 for Summer Regular, 5W1 and 5W2. Even though UHV has continuous registration, students enrolling for the fall semester will only be “preregistering” until after the 2013-14 tuition rates are established at the May Board of Regents’ meeting. As always, registration is not complete until fee bills are paid, so the process should be seamless for students. Notices have been placed on the website, with language very similar to that being used by all System campuses.

D. Facilities & Finance Updates–Wayne Beran

Facility Projects

--Victoria Civic Center

Mr. Beran will work with Steve Roth, President of Roth Construction, on a business plan for a proposed Events Center complex.

--Jaguar Suites
Mr. Beran said Jaguar Suites is scheduled to be online by July 15. He said he feels with all the amenities, these dorm rooms will be able to sell themselves.

--Facilities Services
The remodeling of the Kresta Boat building for Facilities Services will be completed in approximately one and half months, allowing for the Athletics Department to move into the vacated Facilities area, this then opens up space in Jaguar Hall for the expansion of the dining hall.

--Regional Center for Economic Development Building
Mr. Beran shared pictures of the proposed 63,000 sq. ft. building that will be built on Ben Wilson between University Center and the soccer field. It will house a Multi-Purpose Room twice the size of our current room, have a 200 seat auditorium, a 60 seat tiered classroom, a business conference room, with the second floor housing the School of Business Administration and Career Services, and expansion space.

--Jaguar Hall

Mr. Beran said the outdoor kitchen, by the pool, requested by the students, has been completed at Jaguar Hall.

Downward Expansion
UHV has spent to date, $29M on downward expansion. In two years, another $22.5M will have been spent equaling $51.5M. In five years, UHV will have spent $152M on downward expansion, if the requested funding from the Legislature is approved.

May Board of Regents’ (BOR) Meeting
UHV has the two properties (across the street on Ben Wilson) and Jaguar Court (UHV currently leases this property) on the May’s BOR meeting agenda for approval to purchase.


Mr. Beran announced that Karen Sanders, current Senior Administrative Assistant in Academic Affairs, has accepted the Senior Budget Analyst position in the Budget Office.

E. Other Items

Ms. Cobler said for the first time, U.S. News & World Report has ranked the University of Houston-Victoria School of Business Administration as one of the nation’s best graduate schools. The UHV School of Nursing also was ranked for its graduate nursing program. Rankings of graduate health fields, such as nursing, were based on earlier surveys and were republished in the 2014 report.

Dean Litton announced the School of Education and Human Development will host a Spring Symposium on Autism on May 2.

Dean Tart announced the School of Nursing’s Annual Spring Forum in Victoria on May 3 is “Caring for Hispanic Patients with Diabetes.” This coincides with National Nurses Week, May 6-12.

Dr. Neill and Kay Reeve attended the Texas Faculty Senate conference. The topic of the pre meeting was on contingent faculty and Dr. Neill said UHV is more inclusive than most campuses; our people are more able to participate. She said the speaker at the banquet was Robert Nelson of UT Pan Am and former Texas Faculty Senate President. She described his presentation on his perception as a faculty then what he found in the administrative role was very interesting and entertaining. Dr. Neill said a survey on post tenure review process is going to be distributed to see how institutions across the state are implementing this process.

Dr. Mehan said there was a good response to Wesley Hogan’s visit on January 24 as the first lecturer of the Provost’s Lecture Series of the spring semester. The next lecturer will be Douglas Foster on April 18.

Ms. Smith reminded everyone of the new electronic Time Reporting Absence Management (TRAM) system. The implementation date of this time reporting/leave management process has been moved from April 1 to May 1 to allow for training.

Mr. Walyuchow said UHV baseball will have a double header this afternoon against Fisher College. He invited everyone out to enjoy Saint Patrick’s Day at the game on Saturday. He said the softball team is on the road this week with a game in Shreveport, LA, against Centenary College. UHV will host the 2013 Conference Championships in golf, baseball and softball at the end of April.

Dr. Dahlstrom said the UHV transit buses are making stops at the library. This has increased foot traffic at the Library. Also, he said the library’s instructional lab is about complete.

Mr. Ferguson announced University Center Room 303 (ITV, computer lab, and classroom) has 50 new computers with hide-away desks.

Meeting was adjourned at 11:30 a.m.
Submitted by: Kathy Walton