9:30 A.M., January 23, 2013
Presidents Conference Room
Members Present: Beran, Cass, Castille, Cobler, Dahlstrom, Di Leo, Ferguson, Lagal, Litton, Neill, Niroomand, Rice, Smith, Tart, Thomas, Walyuchow, and West
Absent: Cass, Mehan
Representatives: Andrea Dry, Annual Giving & Alumni Relations
Guest: Genaro Cortez
I. Organization Business
--Dr. Thomas moved and Dean Litton seconded to approve the minutes of January 9, 2013, as circulated.
A. Emergency Notification—Mr. Genaro Cortez
--Mr. Cortez spoke at the Cabinet meeting on emergency notifications in lieu of the recent shooting incident at Lone Star Community College campus. The System Emergency Notification Work Group has met twice. The ultimate emergency communication goal for UH System is “To have the people, tools and procedures in place to allow for prompt and organized notification of all UH System students, faculty and staff regardless of affiliation in the event of any situation that raises to the level of evacuating a building/campus, or an event that is unsafe for non-emergency responders to be on campus.” The Emergency Notification Plan (ENP) has each of the four UH component campuses developing an internal emergency communication plan that also includes any associated teaching centers. A System-wide notification process refers to managers of each campus being notified. Currently, the ENP process will require each campus to notify faculty, staff, and students of their campus and teaching centers. As noted, there are still questions in the process and no clear institution infrastructure but the work group is pushing forward on developing an emergency notification system that will address the needs of each campus and teaching center.
President’s Report—Dr. Phil Castille
•Senate Finance Committee Budget Hearing
--Dr. Castille said Chancellor Khator will speak for the University of Houston System and the University of Houston at this hearing. The three other UHS presidents will present on their campuses. Dr. Castille shared a handout of his presentation with Cabinet members on bullet points of his testimony. He noted there is only a 3-5 minute window to give testimony. He will be stressing that downward expansion and enrollment growth are driving UHV’s request for Special Item appropriations and Tuition Revenue Bonds to acquire acreage and expand facilities.
• Proposed Event Center
Dr. Castille said he will be visiting with Chancellor Khator in February concerning UHV’s possible interest in the proposed events center for Victoria. UHV has no financial commitment to the center. Local businessmen have been gathering information and have been in contact with UHV and Victoria College concerning what they would like to see included in the proposed event center. UHV would benefit from having a local events center, large enough to hold commencement ceremonies in. Sports venues might also interest UHV.
C. Academic Affairs Updates—Dr. Jeff Cass
• --No report since Dr. Cass was not in attendance.
D. Facilities & Finance Updates—Mr. Wayne Beran--Mr. Beran said UHV will have an agenda item on the BOR Facilities Committee meeting at the end of the month. The University will be expanding our Master Plan and everything is geared to student housing. There will a Special Called BOR meeting on March 7, to address the Finance & Administration Committee agenda items that were pulled from the January 30 committee meeting due to time constraints. UHV will have the purchase of the two properties across the street from the UHV Main campus on the agenda. The Coordinating Board will have their Committee on Affordability, Accountability and Planning meeting on March 27. Mr. Beran requested everyone have their paperwork filled out and ready for the UHV Budget Hearings on January 31.
E. Enrollment Updates—Dr. Denee Thomas--Dr. Thomas announced that the University is down by .04% (18 students) over last year. Currently we are down in graduate enrollment and up in undergraduate headcount. The number of new students compared to last Spring is up by 8.2%. Returning students are down by .07%. She said the semester credit hours are almost flat. The number of “Zapped” students re-enrolled was 79.2%. Freshman retention is not where we want it to be, so we need to improve social and campus life to assist with retention numbers. Dr. Thomas said the dorm will be open for the Summer. At Dr. Castille’s request, she will be inviting Otis Jefferson, American Campus Community Interim General Manager, to an upcoming President’s Cabinet meeting to discuss resident training regarding substance use/abuse. We already have 45 freshman applications, with 10 having been accepted, for this summer. The 2nd Summer Session will be geared toward incoming freshmen. UHV has more than 50% more freshman applications over this time last year. UHV has a new project Angel Vision is preparing a 2-2.5 minute movie to market student life and engagement. The timeframe for completion will be in the next 2-3 months. The next Jaguar Day is February 16 and currently we have 23 prospective students coming and 65 students signed up to attend. Jaguar Days are also scheduled for March 2 and March 23.
F. Other Items
• Mr. Walyuchow said he had met with Mr. Claud Jacobs and that Mr. Jacobs has a commitment of $30,000 for the upcoming golf tournament. This will allow funding for scholarships. Approximately $3,000 has been raised for the baseball fundraiser held at Colony Creek and this dove tails with similar events at Colony Creek. He said UHV is already receiving interests in our conference tournaments for April and May.
• Dr. Neill announced Faculty Senate elections are coming up shortly and she will be visiting with the deans to see how they can work together to address the need for faculty participation.
• Dr. Castille said faculty should be given recognition in tenure and promotion recommendations for outstanding teaching and service, in addition to research and professional activity. Tenured faculty members especially should be leaders in service to the University, as well as leaders in outstanding teaching and engagement of students.
• Dean Niroomand said the Office of the Comptroller of the Currency, the Federal Reserve Bank of Dallas-Houston Branch, the Federal Deposit Insurance Corporation, and the UHV Small Business Development Center will host an interagency forum on “Building Communities through Small Business Development and Affordable Housing” on February 20th, 9:00 a.m.-2:00 p.m. at UHV. Lunch will be provided and our own Management Professor, Dr. David Summers will be the luncheon speaker.
• Dean Tart said the School of Nursing (SoN) will host the Hands of Caring Ceremony, on Friday, January 25, at the Sugar Land Susan Ryon Davis Multi-Purpose Room at 4:00 p.m. On February 15, the UHV SoN will have its charter ceremony into the Sigma Theta Tau International, Chi Phi chapter, at 6:00 p.m. at Victoria’s Multi-Purpose Room.
• Dean Litton said TEA will be bring a one day training at UHV entitled “Educator Prep Program on Financial Literacy” sponsored by the Independent Bankers Association. Area teachers in Secondary Education (Economics, Social Studies, and Business Education) will be invited. The date scheduled is April 14th, 2012.
• Dr. Castille said UHV has three items for Chancellor Khator to announce at the next BOR meeting: enrollment growth on a nationally-recognized scale, our new $10,000 degree program, and the SoN’s membership to the Texas Medical Center.
• Dr. Rice announced there was a great front page story by the Advocate on the Provost’s Lecture Series’ first guest speaker, Dr. Wesley Hogan. Dr. Hogan will speak at noon on January 24th, followed by a reception in the President’s Conference Room.
• Dean Di Leo reminded everyone of the upcoming Spring 13 UHV/ABR Reading Series that will start January 31st with Naomi Shihab Nye. He said the Computer Science graduate programs are exceeding 100 students, and that the undergraduate gaming program has seen 58% growth this year. Dean Di Leo said the Liberty Academic programs are working extremely well.
Meeting was adjourned at 11:35 a.m.
Submitted by: Kathy Walton
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