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University of Houston-Victoria

University Of Houston-Victoria

President's Office

CALLED PRESIDENT'S CABINET

2:00 P.M., April 3, 2012
President's Conference Room
Meeting Minutes

Members Present: Akins, Beran, Cass, Castille, Dahlstrom, Di Leo, Ferguson, Mundy, Nelson, Niroomand, Norgard, Smith, Tart and Walyuchow

Absent: Bergstrom, Prince, and Rice

Guests: Charlie Striedel, Larry Steen, Cherlyn Hodge and Elizabeth Corte

Marketing Representative: Cobler

Business

-- Continuation of the Discussion on Summer Flex Schedule

UHV in the past has used a Summer Flex Schedule where full-time employees work four 9-hour days with hours set from 7:30 a.m. to 5:30 p.m. Monday through Thursday, and 8:00 a.m. to 12:00 p.m. on Fridays. Today’s meeting is a discussion to see whether this practice will be continued.

Partial List of Discussion Points:

  • Dr. Castille started out the meeting by asking Cabinet members how do we communicate better as a campus.
  • Mr. Beran was asked to reiterate the issues concerning Summer Flex that were tabled from the last meeting.
  • The decision to start Summer Flex was made in 2006.
  • UHV and UHCL are the only System campuses that close, except for essential services, on Friday afternoons in the summer.
  • Guests were asked to share their feelings on the continuation of the Summer Flex program.
  • Several Cabinet members shared their points of view on how their areas would be handling it if the Summer Flex program continued.
  • It was noted that the Athletic Department summers are busy with a lot of drop-ins and that athletes are more likely to come visit campus on a Friday than any other day of the week.

Dr. Castille summed up the meeting by saying that reality has set in over the last two years of the university’s downward expansion. People are working hard, doing more work, and are being asked to do more. In Texas, the only way to get more revenue is to get more students. UHV has to continue to show how many more students we’re serving and how we are closing the gap in order to continue to progress.  If UHV had not decided to proceed with downward expansion when we did, faculty and staff jobs would have had to be cut, and we would have received a 17% reduction in funding because the new students we have as freshmen and sophomores would not have counted in our formula funding. 

Dr. Castille expressed his thanks to the guests for sharing their views and providing him with a clearer picture of Summer Flex. He said he was sensitive to the fact that people have made plans for this summer, planning on Summer Flex, and believes it is too late to change. As of now, this will probably be the last summer we use Summer Flex. 

With the decision made to remain open, it was noted that each unit is unique, and its needs will dictate how much flexibility can be provided depending on the nature of the work and individual work assignments; so it will be up to the supervisor to create a successful flexible work environment. As in the past, not all employees may be eligible to work a flexible schedule due to the business needs of the work unit.

Dr. Castille closed the meeting saying the switchboard will be provided a list of offices that will remain open, and data will be collected on the number of calls received and walk-ins on Friday afternoons.

Meeting was adjourned at 3:25 p.m.
Submitted by: Kathy Walton

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