SACS-COC defines substantive change as a significant modification or expansion in the nature and scope of an accredited institution. Examples of substantive change include the creation of a new program of study, the movement of a program to an on-line format, offering a program off-campus, or forging an agreement with another institution to offer a joint or collaborative program. Each time the university makes a substantive change, we are required to notify our accrediting agency, the SACS-COC, prior to the change and provide them with documentation that we are continuing to maintain the high standards on which our accreditation is based.
For minor substantive changes, SACS requires only a letter of notification. For changes of greater magnitude, SACS requires a full prospectus. The templates for both the letter of notification and the prospectus can be found below. Please work with the Office of Institutional Effectiveness to determine which is appropriate for the change your program is planning. Both documents must be submitted to the Provost’s Office prior to submission to SACS.
4.5.3 SACS Substantive Change Policy
Course and program development represent two types of curriculum change. Changes in the length of a program, delivery format, or program location are also considered substantive changes and must be reported to SACS. Entering into contractual agreements to offer courses at another location and study abroad partnerships must also be reported to SACS.
Depending on the nature of the change, SACS may require notification as much as six months in advance. Questions about the substantive change implication of a proposed change must be directed to the Office of the Provost well in advance of the proposed implementation date. The complete SACS Substantive Change Policy includes links to the prospectus, SACS faculty roster form, and other information.
UHV Faculty Manual, 2012