How to Apply for Financial Aid Funding
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General Eligibility Requirements
Senate Bill 1528
Priority Application Deadlines
Financial Aid Checklist
Applying for Summer Financial Aid
Financial Aid Correspondence
View the financial aid flowchart for detailed steps to applying for and receiving your aid.
Be a U.S. Citizen, U.S. National or eligible non-citizen,
Demonstrate documented need for need-based financial assistance,
Be in good academic standing toward an eligible degree or certificate program,
Enroll as a regular student in an eligible degree seeking program,
Must be making Satisfactory Academic Progress (SAP),
Must meet enrollment status requirements,
Have registered with the Selective Service if male,
Not be in default on any educational loan or owe a refund on any educational grant,
Not been convicted of possession or sale of drugs while receiving Federal Title IV Aid, and
Have a valid social security number.
Senate Bill 1528
Welcome to the University of Houston-Victoria Financial Aid Office. The Office of Financial Aid is committed to helping students achieve their academic goals by providing them with financial resources to gain access to higher education. According to the passing of Senate Bill 1528 (SB 1528), Texas law allows students that are neither US citizens nor permanent residents to be classified as a Texas resident for admissions and financial aid purposes.
Criteria to qualify as a Texas resident under Senate Bill 1528:
- Graduated from a public or accredited private high school in the State of Texas or received the equivalent of a high school diploma (GED) in the State of Texas,
- Maintained a residence continuously in the State of Texas for the 36 months immediately preceding the date of high school graduation or receipt of the high school diploma equivalent (GED), and
- Maintained a residence continuously in the State of Texas for the 12 months immediately preceding the academic term for which the person is trying to enroll at the University, and
- Submits an affidavit stating that the person will apply to become a permanent resident of the United States as soon as the person becomes eligible to do so (Affidavit of Intent).
Students who meet the first three criteria must submit a notarized Affidavit along with an official copy of their high school transcript or GED certificate.
Students that meet the criteria are entitled to pay resident tuition and may qualify for state and/or institutional financial aid.
List of Financial Aid Programs available for Senate Bill 1528:
- Texas Public Education Grant (TPEG)
- TEXAS Grant
- UHV Guarantee Scholarship
- Texas Public Education Grant
- Institutional Scholarships
Applying for Admission to UHV and Financial Aid:
- Complete the admissions application at Apply Texas.
- Make sure to check admissions requirements at the admissions website.
- Complete documents to establish Texas Residency if necessary.
- Check here if you qualify as a Texas Resident under SB 1528.
- Submit a notarized Affidavit. You may be required to complete the Core Residency Questionnaire and submit your high school transcript.
- Apply for financial aid by submitting a TASFA application.
- Proof of income: parent and student (if applicable) tax return transcript for the appropriate year, W-2s, and the independent or dependent verification worksheet.
- Males must register for selective service.
- To be considered for some scholarship opportunities, students can submit the UHV Scholarship Application.
All financial aid application steps should be completed by the following priority deadline dates to ensure your file will be reviewed in the first round of awarding for the upcoming semester. The student must review his/her financial aid status on line in myUHV. In addition, students must frequently check their UHV student email account for their financial aid status.
Applications completed after the priority dates listed below will be processes on a "first completed, first awarded" basis after the respective registration period has ended. It is advantageous to complete all the paperwork and submit all documents requested as soon as possible. If the priority deadline is not met, other arrangements must be made for the payment of your initial university housing, tuition and fees.
* Students must complete the FAFSA each academic year to be considered for need based aid. A UHV Scholarship Application must be completed each academic year to be considered for scholarships.
Step 1 - Complete Initial Applications (FAFSA and UHV Scholarship Application)
STUDENTS APPLYING FOR INSTITUTIONAL SCHOLARSHIPS ONLY:
1. Complete and electronically submit a UHV Scholarship Application to be considered for scholarships annually. (http://www.uhv.edu/ofa/forms.aspx)
2. Complete the Post Baccalaureate Certification Form, if you are classified as a Post Baccalaureate Student.
3. New and returning students must be approved for admission or readmission to UHV through the Office of Admissions. Applications for admission are located at http://www.uhv.edu/oar/forms.aspx.
Required documentation for your file should be completed by the priority deadline to ensure award determination for the appropriate term. Applications completed after the priority deadlines will be processed on a "first completed, first awarded" basis. If the priority deadline is not met, other arrangements must be made for the payment of your initial fees. To view payment options offered by the Student Billing and Card Services Office, go to http://www.uhv.edu/bursar/PaymentPlans.aspx.
STUDENTS APPLYING FOR FEDERAL, STATE, AND INSTITUTIONAL FINANCIAL AID:
All Financial Aid forms must be on file and reflect correct information no later than the last class day of the semester for which you are applying. You cannot receive payment if you are not currently enrolled. You must:
1. Complete and submit the Free Application for Federal Student Aid (FAFSA) to the Department of Education annually at www.fafsa.ed.gov.
2. Complete and electronically submit a UHV Scholarship Application to be considered for some scholarships annually, if applicable. (http://www.uhv.edu/ofa/forms.aspx)
3. Provide your Permanent Resident Card in person to the Office of Financial Aid, if you are classified as an eligible non-citizen of the United States so a University official can authenticate the card and make a copy for your financial aid file.
4. New and returning students must be approved for admission or readmission to UHV through the Office of Admissions. Applications for admission are located at http://www.uhv.edu/oar/forms.aspx.
Required documentation for your file should be completed by the priority deadline to ensure award determination by the appropriate term. Applications completed after the dates listed below will be processed on a "first completed, first awarded" basis. If the priority deadline is not met, other arrangements must be made for the payment of your initial fees. To view payment options offered by the Student Billing and Card Services Office, go to http://www.uhv.edu/bursar/PaymentPlans.aspx.
Step 2 - Check Your UHV Email and myUHV Financial Aid Links
All financial aid notifications are sent to the student's UHV Email account. Keep checking your financial aid application status periodically on myUHV. After the financial aid staff review the initial paperwork, additional forms and documents may be requested. The requested documents will be listed on the To Do List in myUHV.
Step 3 - Submit All Forms Listed on Your To Do List
Log into myUHV. Click on the following links: UHV Self-Service > Financial Aid > To Do List. Click on the document's name to find out more details about the requested document and where you can go to find the form. Financial aid will not be awarded until all requested documents are submitted. You can access a majority of the Financial Aid Applications and forms at the UHV web site: www.uhv.edu/ofa/forms.aspx.
Step 4 - Review and Submit Optional Forms
1. Students applying for Federal Direct Student Loans:
If you are interested in applying for additional Federal Direct Student Loans or you declined a loan offered on myUHV, then you can complete and electronically submit a Federal Direct Loan Request located on eForms
If you have not previously received a Federal Student Loan, you must complete the Direct Loan Entrance Counseling session on the web at https://studentloans.gov/.
If you drop below half-time, withdraw, or graduate, you must complete the Exit Counseling session on the web at https://studentloans.gov/. A Return of Title IV Funds will be calculated if a student withdraws, which may result in a balance owed to UHV.
2. Students selected for Verification need to submit the following paperwork within 45 days after the required documentation is requested or the last class day of the term for which you are applying, whichever is first:
- For the award year, students may need to request a free copy of their tax return transcript from the IRS website at http://www.irs.gov/individuals/article/0,,id=232168,00.html and 2012-13 Verification Worksheet (Independent or Dependent). When requesting a tax transcript, students will need the Social Security Number of the taxpayer, date of birth, street address and postal code.
Students may be selected for verification by the Department of Education or UHV when it has reason to believe errors may have been made when the student completed the FAFSA. A comparison of the tax documents to the FAFSA data is conducted. Discrepancies will be corrected on the FAFSA. The verification process could take up to three weeks when corrections are necessary.
3. If you are classified as a Post Baccalaureate Student, complete the Post Baccalaureate Certification Form.
4. Students who co-enroll can complete the Consortium Agreement form and provide a copy of the Paid Fee receipt and Class Schedule from the other school. The student's financial aid package can then be awarded based on the transferrable hours at UHV and the consortium school. For more details, review the Consortium Agreement section below.
5. Review the Satisfactory Academic Progress Policy and the Return of Title IV Funds Policy on the UHV Financial Aid Home Page.
Step 5 - Accept/Modify/Decline Financial Aid Awards
Once in myUHV, click on the Accept/Decline Financial Aid link. Check the Accept or Decline box for each award. If the student wants to reduce the amount of the loan, first accept the award and then put the amount of the loan in the box to the right.
Step 6 - Apply for a College Work Study Position (Optional)
Submit a Student Employment Application if you are interested in employment opportunities on campus or in the community.
APPLYING FOR SUMMER FINANCIAL AID
Are you thinking about taking summer classes?
1. Complete the FAFSA at http://www.fafsa.gov.
2. Complete the UHV Scholarship Application, if applicable, at http://www.uhv.edu/ofa/forms.aspx.
3. Complete the UHV FA Summer Form
a. Log in to myUHV, go the Self-Service.
b. Choose Financial Aid from the main menu.
c. Click on "UHV FA Summer Form" from the Financial Aid menu and fill in the number of hours you will be enrolled for the upcoming summer semester. Next check if you want to receive federal loans.
d. If you know the amount of the loan you want fill in the appropriate box or, check the "Maximum" box.
e. If you have completed the loan section read the information paragraph and check the adjacent box.
f. Click on the "Save" box.
4. If you have already submitted your request for summer financial aid and you have a change in your anticipated hours of enrollment for the summer, please submit an email to email@example.com.
5. If you are an undergraduate who plans to co-enroll, complete the co-enrolled hours box below and a consortium agreement form. Send in a copy of the Paid Fee Receipt and Class Schedule. The UHV Consortium Agreement partners are: Victoria College, Wharton County Junior College, Austin Community College, Coastal Bend College and Houston Community College. The UHV Consortium Agreement link is: www.uhv.edu/ofa/forms.aspx.
UHV has consortium agreements with several colleges. Students can get their financial aid from UHV for the hours they are taking at UHV and for the hours they take at the consortium institutions. The consortium classes must be required for the student's degree plan in order for the hours to increase the student's enrollment status.
UHV has consortium agreements with the following community colleges:
- Austin Community College,
- Coastal Bend College,
- Houston Community College,
- Lone Star College System,
- The Victoria College, and
- Wharton County Junior College.
Federal guidance prohibits UHV from offering financial aid for Virtual College of Texas (VCT) courses unless UHV has a signed consortium agreement with the Virtual College institution.
UHV has consortium agreements with the following UH System campuses:
- University of Houston-Clear Lake
- University of Houston-Downtown, and
- University of Houston-Main Campus.
Each semester students co-enroll at UHV and one of these institutions, students must complete and submit to the Office of Financial Aid:
1. Consortium Agreement form - located on the Financial Aid Forms web page: http://www.uhv.edu/ofa/forms.aspx.
2. Copy of the Paid Fee Receipt and Class Schedule from the other college. If federal funds are listed on the Paid Fee Receipt, the community college will be notified to cancel the aid so you can receive it at UHV instead.
Prior to awarding financial aid, the student's file must be complete. All requested documentation must be turned into the Office of Financial Aid. If the student's file is incomplete, students will receive a Missing Information Notice email to the student's UHV email account and creates a task to complete on their To Do List within myUHV. If the applicant has not been admitted to UHV yet, a Missing Information Letter is sent to the student.
If the student has been awarded financial aid, myUHV will send an Award Notice email to the student's UHV email account and posts each award that the student should accept, decline, or modify in the UHV Self-Service Financial Aid section.